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UC San Diego Series Practice

UC San Diego only provides controlled access to series in select situations. While some series might be considered insignificant, there are instances where controlling the series is important for access and catalogers should provide the controlled form. If a series falls into one the following categories, then transcribe the series how it appears on the piece in a 4901 field and add the controlled form from the authority record in the appropriate 8XX field. If there is no authority record for the series in the LCNAF, refer the series to one of our NACO series contributors.

  • Shared print series (see procedures on LiSN). The controlled form is necessary to make an accurate inventory list.
  • Online serial analytics (see procedures here). The controlled form is necessary to make an accurate inventory list.
  • UC San Diego contributed BIBCO records. Since other libraries cannot add the controlled form to the OCLC master record, we will add it provided an authority record for the series already exists in the LCNAF. If there is no authority record, the cataloger will only transcribe the series and not provide a controlled form.
  • Series where the cataloger feels the controlled form would improve user access. This should be employed judiciously and not become a burden on the cataloger's workload.

For series we choose not to control, do the following:

If the item being cataloged is NOT flagged as an analytic, do not check for an authority record, and treat the bib record as follows:

Copy Catalogers

  • Confirm series is recorded in 490 as it appears on piece
  • Ignore indicator values
  • Disregard any 8XXs found on copy

Original catalogers

  • Record series as it appears on piece in 490 0_
  • Do not add 8XXs

If the item being cataloged IS flagged as analytic, check for an authority record in MilCat, and follow these steps:

  • Use call number in the bib record as directed in the authority record
  • Ignore authority record form and treatment instructions
  • Copy: Confirm series is recorded in 490 as it appears on piece; disregard any 8XXs found on copy
  • Original: Record series as it appears on piece in 490 0_; do not add 8XXs
  • If no authority record is found in MilCat, bounce to Renee Chin (all but CJK) or Shi Deng (CJK)

Approved by MSD Unit Heads August 24, 2011
Revised August 20, 2013
Revised by Ryan Finnerty, February 4, 2019