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UCSD Series Practice

In general, UCSD does not trace series. There are two exceptions, both for when we need the controlled form to make an accurate inventory list:

  • Shared print series (see procedures here)
  • Online serial analytics (see procedures here

For all other series, do the following:

If the item being cataloged is NOT flagged as an analytic, do not check for an authority record, and treat the bib record as follows:

Copy Catalogers

  • Confirm series is recorded in 490 as it appears on piece
  • Ignore indicator values
  • Disregard any 8XXs found on copy

Original catalogers

  • Record series as it appears on piece in 490 0_
  • Do not add 8XXs

If the item being cataloged IS flagged as analytic, check for an authority record in MilCat, and follow these steps:

  • Use call number in the bib record as directed in the authority record
  • Ignore authority record form and treatment instructions
  • Copy: Confirm series is recorded in 490 as it appears on piece; disregard any 8XXs found on copy
  • Original: Record series as it appears on piece in 490 0_; do not add 8XXs
  • If no authority record is found in MilCat, bounce to Renee Chin (all but CJK) or Shi Deng (CJK)

 

Approved by MSD Unit Heads August 24, 2011
Revised August 20, 2013