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Recording Volume Information in Alma Item and Holdings Records

Captions in holdings records 

Monographs: UC San Diego generally does not record summary holdings for monographs in holdings records though exceptions may be made in special circumstances. In those cases, follow the same guidelines for serials. 

Serials: UC San Diego applies RDA and ISO abbreviations for captions in serials holdings records.  If the caption abbreviation is not listed in Appendix A: Abbreviations for captions (PCC) or Captions and chronology data, it must be transcribed in full, unabbreviated form.  If there is a serial prediction pattern (853) in the holdings record, Alma auto-populates the enumeration and chronology in the Description field of the item record.

For more information about using NISO in holdings records, see: 

  

Captions for monograph item records (UCSD policy)
    • Existing multipart set: Follow caption already used for previously cataloged items (e.g. if the piece calls itself Bd. and the existing items all use v. then continue with that).  Do not change captions midstream if the publication does since we want items to sort in proper order.
    • New multipart set: Use abbreviations for captions found on piece for Roman language items (e.g., if you have Band 7 of a multi-volume set, you should use “Bd.7”); for non-Roman language items, substitute standard English captions:  "v.", "pt.", and "no."  Do not change captions midstream.

 

Captions for serial item records (UCSD policy)

Always use the standard English captions and hierarchy of “ser., v., no., pt.”, regardless of what it says on the piece.  Note that the captions used in the holdings record follow NISO standards and may not match the captions used in the item records. 

If there is a serial prediction pattern (853) in the holdings record, then Alma auto-populates the enumeration and chronology in the Description field of the item record and should be double checked and edited if needed.   

 

Approved by CMOS, April 18, 2022