UC San Diego SearchMenu

ADDED ACCESS POINTS FOR GIFTS AND OTHER COLLECTIONS

Formerly:  Added Entries for Gifts and Other Collections


Background 
Arce Collection 
California Feminist Presses Collection
Charles Kennel Sound Recordings
East Asia Film Collection
Factual Film Archive
Fuyun and Nicolette Laloy Hsu Collection
Gifts in honor of
GIS (Geographic Information Systems)
Hellenic Cultural Society of San Diego Collection
Hinton Collection
Instructional Development Opera Video Collection
Japanese Company History Collection
John Whitney Hall collection
Jung-Kil Kim Gift (see also Korea Foundation Grant Collection)
Korea Foundation Grant Collection
Korean Film Archive Gift Collection
League of Nations Documents 
Lijphart Election Archives
Making of the Modern World (MMW)
Martha Longenecker Gift
Melanesian Collection
Melanesian Archive
Mexican Elementary School Textbooks
MP3.com Gift 
Museum of Contemporary Art, San Diego (MCASD)
Nawy Gift
NCC Multi-volume Grant Program Collection
New Poetry Collection
Paul Pickowicz Chinese Modern and Contemporary History Collection
Peter Yates Sound Recordings
Preservation master microforms
RefCollection
Scobie
Shared Print Collection
Shared Purchases
SIO Collection
Somerville 
Southworth
Taiwan Music Collection 
Vivendi Gift (see also MP3.com Gift)
Vucinich
Wai-Lim Yip Taiwan Literature Collection


Background

Several gifts and collections received over the years have required the addition of notes and/or access points to bibliographic or item records that allow bibliographers and other staff to identify and retrieve items in the collections. Catalogers have attempted to select fields that meet the needs of the bibliographer, without impacting the catalogers or the database adversely. The purpose of this document is to describe the various collections and to record the notes and added access points that have been used to identify collections.  NOTE: On October 8, 2007, MS Unit Heads agreed that, whenever possible, we will prefer to use bibliographic record field 793 (local added access point, uniform title) to provide access to such collections. In July 2014, we converted all existing former owner author fields (MARC tags 790 and 791) to collection title fields (MARC tag 793). And in cases where there is an identifiable former owner, we created authority records linking them to their respective collections. These authority records can all be found in Roger by searching on the Staff Note (v index) "UCSD local gift collection."

All UC San Diego Library collections which are identified by special notes or added access points in bib records are covered by this document, with the exception of Special Collections & Archives collections   and internet (remote access) resources.  Consult the UCSD eresources tracking page for added access points used for remote access resources.  For instructions on how to set up added access points for internet resources, refer to Guidelines for setting up 793 $a for electronic resources.  For instructions on coding 793 $g for online serials, see Using 793 $g to Code Status of Access to E-Serial Content, and its Supplement.

All other collections are listed below in alphabetical order.


Arce Collection

Status = Static

UC San Diego received the Arce Collection of approximately 7,500 volumes as a gift in 1995.  In 1996, bibliographers commenced reviewing the books and selecting titles for the Geisel Library, Annex, and SRLF.  The Metadata Services cataloged these materials as part of the incoming workload, and no special added access points were added to the bib records.  In early 1998, Cataloging was asked to devise a way to retrieve items in the collection.  Beginning in November 1998, catalogers were asked to add the former owner's name in a 790 field (Arce, José María,|eformer owner).

DbAM added this added access point retrospectively to bib records of already cataloged items identified through a Boolean search on subject headings and date of publication.  Because of the inexact nature of this process, it is possible that some titles which were not originally part of the gift may be included, and some items which were part of the gift may have been omitted.

In July 2014, we switched from using a 790 to using a 793, updating all legacy records. The new field is:

793 0_ Arce Collection


California Feminist Presses Collection

Status = Static

Planning for this initiative was begun UC system-wide in 1994 by the UC/Stanford US History/Women's Studies Collection Development Consortium. The project's goal is to preserve the output as well as the history of feminist presses in California, a driving force in the national women's movement. Publications from both currently producing presses, as well as defunct presses will be collected. UC Berkeley's Bancroft Library has agreed to collect archival copies of publications from selected presses in northern California, and Santa Barbara will serve as archive for the southern region. Other UC campuses will collect copies of publications from the various presses and make them available for circulation. UC San Diego has agreed to collect publications from Trilogy Books, Wild Cat Press, and Clothespin Fever, a defunct press. To identify titles as part of this collection, and to provide access on Millennium and Roger, catalogers will make added access points to the bib records as follows:

590 _ _ This book is part of the California Feminist Presses Collection, a project of the University of California Women's Studies Consortium

793 0_ California Feminist Presses Collection*

*In July 2014, we switched from using a 791 to using a 793, updating all legacy records. The text of the field did not change.

 

Charles Kennel Sound Recordings

Status = Growing

During the summer of 2017 former Director of SIO donated to the Library approximately 5000 compact discs (CDs) of a variety of music, with a large portion of it dedicated to jazz and swing. We have agreed to supply a hook for these discs. Each disc will bear this hook:

790 0_ Charles Kennel Sound Recordings


East Asia Film Collection

Status = Growing

The East Asia Film Collection originated as the East Asia Multimedia Motion Picture Archive. In 2003, UC San Diego Library received an endowment for the East Asia Multimedia Motion Picture Archive. The East Asia Multimedia Motion Picture Archive's focus is on collecting Chinese, Japanese, and Korean documentary, underground/experimental, and animated films, including web-formatted (e.g., Quicktime, Real One, etc.) motion picture materials. The purpose of the endowment is to: develop and strengthen the current East Asia Film Collection; establish a new acquisitions policy for the collection; secure future lending/borrowing, purchasing, and copyright or exhibition permissions from the producers of the materials; purchase the materials in DVD, VCD, and VHS (in any regional format); and, digitize these materials in DVD formats for preservation and safe exhibition purposes. The primary clientele of this collection is the faculty and students at UC San Diego, the general UC system, and local San Diego communities. The Archive's name was changed in 2009.

Current instructions to catalogers: Film and video materials originally produced or coproduced in China, Hong Kong, Taiwan, Japan, and North and South Korea require a 793 added access point for the East Asia Film Collection. Also make this added access point for material not in the above categories that has been pre-identified by bibliographer/selector as needing this access point. For East Asian Film Collection materials that have been ordered or identified by the bibliographer as underground or independent films, use the added access point expanded with the name of the subcollection and add a 655 genre heading, as shown below.

General East Asia film materials:

793 0_ East Asia Film Collection
[No parallel CJK 880 is added for just the main collection]

Independent/Underground East Asia film materials: 

655 _ 7 Independent films.|2lcgft

793 0_ East Asia Film Collection.|pUnderground films/Independent films

Beginning in May 2017, we also add a 793 with the Chinese script for the underground/independent films. Link the two 793 fields via the 880 field as follows:

793 0_ |6880-99|aEast Asia Film Collection.|pUnderground films/Independent films
880 0_ |6793-99|a东亚电影馆藏.|p地下电影/独立电影

Catalogers do not need to add the additional Chinese script 793 field at the point of cataloging; periodic sweeps will be done to add them to the records.


Factual Film Archive

Status = Static

A collection of approximately 2,300 nonfiction 16mm films held by the UC San Diego Library. Largely comprised of educational, instructional, industrial and government films; items generally fall into the category of "orphan films." Cataloging on the project commenced in January, 2013 and was complete by the end of the year. Each record is identified with the following 793:

793 0_ Factual Film Archive.


Fuyun and Nicolette Laloy Hsu Collection

Status = Static

The Fuyun and Nicolette Laloy Hsu collection is composed of 21 rare Chinese titles, mostly multi-volume sets, donated by Mr. Fuyun Hsu and his family in 2004 and 2009.  The collection is housed in the Mandeville Special Collections Library.  To identify titles as part of this collection, the following added access point is applied to the bib records:

793 0_ Fuyun and Nicolette Laloy Hsu Collection

Beginning in May 2017, we also add a 793 with the Chinese script for this collection. Link the two 793 fields via the 880 field as follows:

793 0_ |6880-99|aFuyun and Nicolette Laloy Hsu Collection
880 0_ |6793-99|a徐复云夫妇珍藏

Catalogers do not need to add the additional Chinese script 793 field at the point of cataloging; periodic sweeps will be done to add them to the records.

 

Gifts in honor of...

Gifts in honor of a person are generally not collections and are often a single or a handful of titles.  The Library Gifts Acceptance Policy is currently being reviewed/revised (September 2014).  Until revised procedures are issued, CARS and Metadata Services staff will add the following 590 notes to bibliographic records for gifts when the donor indicates that he or she and/or the honoree is to be recognized.

Upon request from the donor, CARS staff will insert one of the following local notes into gift bib records:

590  UC San Diego's copy gift of: [donor's name]

590  UC San Diego's copy given in honor of [honoree's name]  (use when the donor doesn't want his or her own name added)

590  UC San Diego’s copy given in honor of: [honoree’s name], by [donor’s name]  (use when donor wishes to be identified)

If catalogers must replace the original record created by CARS staff, make sure to add the appropriate note to the revised catalog record.

GIS (Geographic Information Systems)

Status = Static

Tracey Hughes, GIS Coordinator in the Geisel Library, requested in summer 2007 that we add metadata about GIS datasets to Roger. The GIS data layers are available only in the GIS Lab, and records in Roger would point users to this service.  The GIS Coordinator has XML records on a local hard drive, which came with the datasets and which she enhanced.  Ryan Finnerty flipped these records into MARC XML and did some (hand) filtering to clean up the records. A genre heading and local title "hook" was added to each record:

655 _7 GIS data (Geographic information systems).|2local

793 0 _  UCSD GIS data collection

Cataloging Committee approved adding records for GIS data layers to Roger in December 2007.


Hellenic Cultural Society of San Diego Collection

Status = Static

The Hellenic Cultural Society of San Diego is a not-for-profit corporation working to focus attention on the culture and accomplishments of the Hellenes. They are dedicated to researching, preserving and promoting the work of Greek philosophers, historians, mathematicians, scientists, writers, artists and others of Hellenic origin.  In July 2008, the Society donated its collections, nearly two thousand volumes, to UC San Diego Library in support of the Penelope and George Nicholas Family Endowed Chair in Modern Greek History; the Alkiviadis Vassiliadis Endowed Chair in Byzantine History; and the Jeannie and Gerry Ranglas Endowed Chair in Ancient Greek History.  Materials accepted by the Library will have special bookplates applied, and local title added access points will be added to the catalog records to facilitate retrieval of these materials.  Catalogers will add the following collection title to each bib record created for items in this collection:

793 0_ Hellenic Cultural Society of San Diego collection


Hinton Collection

Status = Static

A gift from folk musician and SIO researcher Sam Hinton, this collection consists of various sound recordings and a small number of books related to his musical interests. Bibliographic records for materials in this collection have the added access point:

793 0 _  Hinton Collection


Instructional Development Opera Video Collection

Status = Static

This collection consists of approximately 200 opera videos. These bib records were once only identified with a note. In July 2014, the notes were converted to the following local title field:

793 0_ Instructional Development Opera Video Collection


Japanese Company History Collection

Status = Growing

The Japanese Company History Collection is a growing gift collection that UC San Diego acquires from Japanese companies and corporations when they publish books about themselves. Catalogers should add the following local added access point to bib records for this collection:

793 0 _ Japanese Company History Collection

Beginning in May 2017, we also add a 793 with the Japanese script for this collection. Link the two 793 fields via the 880 field as follows:

793 0_ |6880-99|aJapanese Company History Collection
880 0_ |6793-99|a日本の会社歴史 コレクション

Catalogers do not need to add the additional Japanese script 793 field at the point of cataloging; periodic sweeps will be done to add them to the records.


John Whitney Hall Collection

Status = Static

UC San Diego Library was given the working collection of John Whitney Hall, a distinguished emeritus professor of Japanese Studies at Yale University. The Hall collection arrived in the fall of 1991, and includes 1,358 volumes of scholarly monographs on Japanese history published since 1950, as well as long runs of important research journals. The collection covers both traditional and modern periods in Japan's history, reflecting the breadth of Hall's research interests. Previously this gift was identified by a 510 note, which was subsequently changed to the following 793:

793 0 _ Hall Collection bibliography

Beginning in May 2017, we also add a 793 with the Japanese script for this collection. Link the two 793 fields via the 880 field as follows:

793 0_ |6880-99|aHall Collection bibliography
880 0_ |6793-99|aジョン・ホイットニー・ホール コレクション

Catalogers do not need to add the additional Japanese script 793 field at the point of cataloging; periodic sweeps will be done to add them to the records.


Jung-Kil Kim Gift (see also Korea Foundation Grant Collection)

Status = Static

Using Mr. Jung-Kil Kim’s donation, the UC San Diego Library purchased 199 Korean language monograph titles (worth $5,500).  The Kim gift, along with the 622 titles donated by the Korea Foundation, supports the proposal by the IR/PS School for a second endowed chair for Korean Studies.  To identify titles as part of this collection, the following added access point is applied to the bib records:

793 0_ Jung-Kil Kim Gift

Beginning in May 2017, we also add a 793 with the Korean script for this collection. Link the two 793 fields via the 880 field as follows:

793 0_ |6880-99|aJung-Kil Kim Gift
880 0_ |6793-99|a김정길 기증 콜랙션

Catalogers do not need to add the additional Korean script 793 field at the point of cataloging; periodic sweeps will be done to add them to the records.


Korea Foundation Grant Collection

Status = Growing

The Korea Foundation granted 741 Korean language monograph titles, worth $9,000, to the IR/PS library in December 2005 in support of the second endowed chair proposal for Korean Studies prepared by the IR/PS School .

To support campus growing Korean studies program, the Library selects more Korean language materials provided by Korea Foundation on annual basis starting in 2013-2014.

Catalogers should add the following added access point to bib records for this collection:

793 0_ Korea Foundation Grant Collection

Beginning in May 2017, we also add a 793 with the Korean script for this collection. Link the two 793 fields via the 880 field as follows:

793 0_ |6880-99|aKorea Foundation Grant Collection
880 0_ |6793-99|a한국국제교류재단 콜랙션

Catalogers do not need to add the additional Korean script 793 field at the point of cataloging; periodic sweeps will be done to add them to the records.

 

Korean Film Archive Gift Collection

Status = Growing

Starting in 2014/15 the Library began receiving Korean films provided by the Korean Film Archive to support the Korean studies program.

Catalogers should add the following added access point to bib records for this collection:

793 0_ Korean Film Archive Gift Collection

Beginning in May 2017, we also add a 793 with the Korean script for this collection. Link the two 793 fields via the 880 field as follows:

793 0_ |6880-99|aKorean Film Archive Gift Collection
880 0_ |6793-99|a한국영상자료원 기증 콜랙션

Catalogers do not need to add the additional Korean script 793 field at the point of cataloging; periodic sweeps will be done to add them to the records.

 

League of Nations documents

Status = Static

In 1996, the League of Nations collection was cataloged. Each bib record was given a added access point:

793 0_   League of Nations Document Collection


Lijphart Election archives

Status = Static

Background: The Lijphart Elections Archive is a collection of district level election returns for approximately 325 national legislative bodies in 25 countries for the period 1945 to present. The collection was begun in 1984 to support Professor Arend Lijphart's (UC San Diego Political Science Dept.) research on comparative electoral systems. In 1995 the collection was re-defined to include district level election returns in over 70 countries. The majority of the titles will be monographs, but the Archive will also contain serials and electronic resources. The collection will be in microform, hard copy, and data files.

From 1988 through January 1991, Lijphart Elections Archives records received a note that was retrievable through a keyword search:  510 3_ Lijphart Elections Archive Bibliography.

Starting in 1991, in addition to the 510 note, additional subject headings were supplied as appropriate: 650 _0 Elections |x Statistics.  650 _0 Elections |z [Country] |x Statistics.

example: 650 _0 Elections |z Canada |x Statistics. 610 10 [Legislative body] |x Elections, [year].  example: 610 10 Canada. |b Parliament |x Elections, 1984.

In May 1995 the bibliographer requested title access. All Millennium records were corrected by DbAM so that the 510 field was deleted, and 690 and 793 fields were added to each. In July 2014, the 690s were removed leaving just the 793 as the collection hook.

Current Lijphart procedure, add the following local title field:

793 0_ Lijphart Elections Archive.

Detailed procedures for processing Lijphart materials can be found at: Revised Procedures for Processing Lijphart Elections Archive Materials



Making of the Modern World (MMW)

Status = Growing

There are three different “Making of the Modern World,” or MMW, collections. 

One is a CDL licensed resource for which SCP has provided records with the 793 title hook “Making of the modern world online monographs.”  You can find more information about this collection on the eResources Tracking page.  Another is a UCSD licensed resource with the 793 title hook "Making of the modern world online monographs. $p Part II, 1851-1914."  You can find more information about this collection on the UCSD eresources tracking page.

The other is a 5-part class that is taught to Eleanor Roosevelt College students here as part of their undergraduate general education sequence.  This class is so big that we have a separate section of materials in Reference for them, and we need a way to identify them in Roger.  These materials have their own location code—“crhu” (which currently stands for Geisel Library Ref High Use Shelves).  In addition, DbAM adds a title hook post-cataloging on a periodic basis:

793 0_   MMW RefCollection.  

Martha Longenecker Gift

Status = Growing

In October 2014 the estate of Martha Longenecker donated 900 titles to UC San Diego Library.  To provide for retrieval and management, item and bib records will be coded as follows:

Item stat note (internal tag s): giftyyyy-mm  [4 digit year, 2 digit month, to show when the item was processed]

Item note (internal tag X):  Gift of Martha Longenecker copy (#)

Bib record 793 0_  Martha Longenecker Gift


Melanesian Collection

Status = Growing

With a Title IIC grant from the United States Dept. of Education, UC San Diego began collecting and cataloging Melanesia materials in 1983. Although the grant money has long since run out, UC San Diego continues to add to this collection to this day. The collection consists of mainly English, German, Dutch, and French language monographs, serials, dissertations, sound recordings and video recordings. The emphasis is on retrospective materials. We also hold several large sets of microforms, for which analytical records have not yet been created. Under a parallel project, the UC San Diego Library also collects archival materials on this region. These materials are primarily housed in Special Collections and comprise what is loosely termed the Melanesian Archive (see separate entry). Microfiche copies of some of these archival materials have been produced at UC San Diego in the "Melanesian Manuscript Series."

The island groups which compose Melanesia are:

Fiji Irian Jaya (West Irian) (a province of Indonesia)  New Caledonia (French Overseas Territory)  Papua New Guinea Solomon Islands Vanuatu (New Hebrides)

In order to produce a bibliography for the international scholarly community, special subject headings were added to bib records for Melanesia materials from 1983 through 1994:

691 __ Melanesia|xMonographs|y830106 

691 __ Melanesia|xSerials|y850712 

691 __ Melanesia|xSound recordings|y920106 

691 __ Melanesia|xVideo recordings|y920712

The date was coded by the cataloger and represented the 6 month time span during which the book was cataloged. The code was formatted as: year, 1st month, last month. A book cataloged in March 1983, for example, would be coded: 830106

 In September 1994, the subject headings were dropped for monos and serials, and all date coding was dropped. The only subjects which were added for Melanesia materials from September 1994-August 2001 were for sound recordings and video recordings:

691 __ Melanesia|xSound recordings  691 __ Melanesia|xVideo recordings 

In August 2001, Kathy Creely, the bibliographer responsible for Melanesian materials, decided to create a virtual "Melanesian Collection" by adding a 793 local uniform title field to the catalog bib record which can be used to collocate the collection online. To protect titles from being inadvertently withdrawn, a note was also added to the item record. In September 2001, the 793 bib record field and the item record note field were retrospectively added to titles which were identified as part of the Melanesian Collection through keyword searches for place names designated by the bibliographer. At that time, all previous local subject headings were deleted.

New incoming Melanesian Collection materials are flagged by the bibliographer during the review process, then sent on to the Metadata Services.  Catalogers are to add to the following fields to Melanesian Collection records:

Bib record:

793 0_ Melanesian Collection

Item record. Add a non-MARC, internal tag "x" note :

Melanesian Collection. Do not withdraw. Do not relocate to Annex or SRLF

Note: Do not add the note to item records for remote access material.

Melanesian Archive

This added entry is for Melanesian items in Special Collections & Archives only, specifically 40+ manuscript collections.  It is not applied to any Melanesian items that may be in the SIO Archives.

Bib record:

793 0_ Melanesian Archive


Mexican Elementary School Textbooks Gift

Status = Static

In 2005, Karen Lindvall-Larson accepted a small collection of elementary school textbooks issued by the Secretaría de Educación Pública de México by way of the Mexican Consulate.  The collection is housed at the Southern Regional Library Facility. Catalogers added the following local added access point:

793 0_ Mexican elementary school textbooks


MP3.com Gift

Status = Static

San Diego corporation MP3.com, a division of Vivendi Universal Net USA, donated approximately 33,900 compact discs to UC San Diego in 2002. This translates into approximately 27,000 titles, a mix of popular and classical music, jazz, folk and world music. The Music bibliographer selected materials for the Music Library from this collection, and the materials will be cataloged. Records in the collection were identified with a former owner field in the 791. In July 2014, we switched from using a 791 to using a 793, updating all legacy records. The new field is:

793 0_ MP3.com Collection


Museum of Contemporary Art, San Diego (MCASD)

Status = Static

In May 2007, UC San Diego Library and the Museum of Contemporary Art reached a transfer agreement whereby the following materials were transferred from the Museum to the Arts Libraries:

  • approx. 6,500 cataloged books and exhibition catalogs

  • approx. 9,000 uncataloged exhibition catalogs

  • 69 periodical titles in approximately 1,000 volumes

  • Museum bulletins and annual reports (many of which will be sent on to UCSB)

  • approx. 130 volumes of reference materials

UC San Diego catalogers were originally instructed to add a local added access point for the corporate name to show provenance and to provide a hook for the collection: 791 2_ Museum of Contemporary Art, San Diego. |e former owner

At the request of the bibliographer, Unit Heads agreed on October 8, 2007, to replace this added access point with a local uniform title. DbAM will correct all existing records in UC San Diego catalogs. Catalogers are requested to add the following local uniform title as they catalog materials in this collection:

793 0_ MCASD Collection


Nawy Gift

Status = Static

The Nawy gift is a gift from Edward Nawy, who is a long time Civil Engineering professor at Rutgers University.  The subject area is structural engineering, specifically concrete construction.  The size of the gift is roughly 250 books, about 100 journal volumes, and about 250 technical reports. 

793 0_ Nawy Gift


NCC Multi-volume Grant Program Collection

Status = Growing

The Japanese bibliographer has purchased multi-volume titles via the NCC Multi-volume Grant Program (MVP). Under this agreement, “The recipient library must agree to provide prompt full-level cataloging, including necessary data in Sino-Japanese original script as well as in Romanization, of materials acquired through MVS in WorldCat. Each MARC record should contain the following note in the MARC 500 field: "NCC-funded title; to be lent locally and nationally according to normal ILL procedures. |5 [MARC institution code]"  Also due to this agreement, UC San Diego must add a note in the item record to prevent the MVP titles from being withdrawn.

When cataloging MVP titles, add the following 500 note to OCLC Master record(s):  500 NCC-funded title; to be lent locally and nationally according to normal ILL procedures. |5 CUS.

Also add a local note in item record(s) using non-MARC internal tag "x": Do not withdraw or send to SRLF. Acquired with grant funds which require us to keep on site.

As of July 2014, also add the following local title field:

793 0_ NNC Multi-volume Grant Program Collection
[No parallel CJK 880 is added for this collection]

 

New Poetry Collection

Status = Growing

Select materials that are being withdrawn from Mandeville Special Collections Library's Archive for New Poetry collection are being transferred to the Annex.  One long-range goal for these materials is to use them to seed "the best collection of post-WWII  English-language poetry in the UC system."  In the meantime, the materials will be housed at the Annex and their bib records will have a local uniform title to identify the collection.  Titles in this collection will not be withdrawn.

793 0_  New poetry collection

Paul Pickowicz Chinese Modern and Contemporary History Collection

Paul Pickowicz is one of the country’s leading historians of modern China. His work has included the impact of the Cultural Revolution on Chinese peasants and rural protest to Cold War propaganda strategies and Chinese soft-power initiatives.  Paul is also a renowned scholar on Chinese film culture, and has published broadly on the topic. In Fall 2016, he donated 67 monographs and 1 journal item to the Library that are essential to studying the history of Modern China.

Catalogers should add the following added access point to bib records for this collection:

793 0_ Paul Pickowicz Chinese Modern and Contemporary History Collection

Beginning in May 2017, we also add a 793 with the Chinese script for this collection. Link the two 793 fields via the 880 field as follows:

793 0_ |6880-99|aPaul Pickowicz Chinese Modern and Contemporary History Collection
880 0_ |6793-99|a毕克伟中国近现代史珍藏

Catalogers do not need to add the additional Chinese script 793 field at the point of cataloging; periodic sweeps will be done to add them to the records.

Peter Yates Sound Recordings

Status = Static

A collection of approximately 240 reel-to-reel tapes from the collection of Peter Yates, a music critic, author, teacher, and poet, who championed modern music, presented a series of chamber concerts in Los Angeles called "Evenings on the Roof," hosted a radio program on Los Angeles radio station KPFK, and headed the music department at Buffalo State University. Includes tapes that were broadcast on his radio program. Cataloging will take place in fall and winter of 2014. Each bibliographic record will be identified with the following 793:

793 0_ Peter Yates Sound Recordings


Preservation master microforms

Status = Static

A keyword-searchable 510 note was added to preservation master microforms records:

793 0_ UCSD master microfilm collection

Formerly, a 510 note was added with text: UCSD Master Microform Collection index.


RefCollection

Status = Growing

The Reference and Information Services Committee (RISC) requested the following title hook to enable retrieval of reference materials by location.

793 0_ RefCollection

DbAM will do a periodic search for new titles in specified locations and add this 793. Reference providers may also send email requests for individual titles to be added to the "collection." Designated staff will delete the 793 hook when transferring an item to another location or when withdrawing an item from the collection.


Scobie

Status = Static

The Scobie collection was processed over a period of several years back in the 1980's. A series added access point was originally used to collocate these materials:

840 0_ Scobie

In 1997, an 840 clean-up project was completed, and Scobie notes were moved to the item records in Millennium. In July 2014, the following local title field was added to all the bib records:

793 0_ Scobie Collection

NOTE: The Special Collections Library also processed some Scobie titles. Special Collections records contain an added access point for former owner:

700 1_ Scobie, James R.,|d1929-1981,|eformer owner


Shared Print Collection

Status = Growing

The University of California Libraries' Shared Print collections consist of information resources jointly purchased or electively contributed by the libraries. Such resources are collectively governed and managed by the University Librarians for the purpose of maximizing access to the widest audience of current and future members of the UC community.

Shared Print in Place (SPiP) refers to shared print resources held in place in full-service libraries and is part of a multi-part UC policy regarding acquisition practices, bibliographic standards, access, and persistent retention of shared resources. Two fields are added to SPiP bibliographic records: a 583 field for retention and a 730 field to identify the collection.  Initially, catalogers were asked to add 793 fields to flagged shared print materials.  As of September 2012, DbAM will run periodic sweeps of the database and add appropriate fields to shared print records.  Catalogers no longer have responsibility for adding special fields to shared print materials, but must be aware of these fields and never edit or delete them.

The following table gives 793 fields that have been approved for shared print resources at UC San Diego:


793
UC Europeanists Shared Print Copy 793 0_ UC Europeanists Shared Print Copy
UC Latin America Shared Print Copy 793 0_ UC Latin America Shared Print Copy
UCL Shared Print Literary Presses Publications 793 0_ UCL Shared Print.|pLiterary Presses publications
Shared print mono series (those that don’t belong to a more specific subject-based collection)

UCL Shared Print.|pSPIP Monographic Series

Shared Purchases (SCAP)

Every year a percentage of the total University of California library book budget is set aside to be spent for coordinated large purchase buying by i

For the last part of the twentieth century, a percentage of the total University of California library book budget was is set aside to be spent for coordinated large purchase buying by individual UC campus libraries, usually large microform sets. The "home library" for each shared purchase agreed to make the contents of their shared purchases available to all other UC campus libraries, generally in the form of indexes or bibliographies which are produced either commercially or in-house. The bibliographies or indexes were sent to the collection development librarian, then processed by the Gifts Manager in the Content Acquisition & Resource Sharing (CARS) program. Shared purchase bookplates were are inserted and the items are forwarded to Metadata Services for cataloging. The Shared Purchase program was supplanted around 2000 by consortially acquired electronic resources purchased by CDL on behalf of the campuses.

In order to provide a "hook," we added a 590 note that begins with "Shared purchase." This note will appear at the end of the bibliographic display on MELVYL.

590 __ Shared purchase. Acquired through the UC Shared Collections and Access Program

Or

590 __ Shared purchase. Acquired through UC/Stanford Shared Acquisitions. Material listed herein is located at UCSB Arts Library

SIO Collection

Status = Static

In August 2013, Metadata Services added this collection hook to all existing records for the SIO general collection. Members of the Admin Team requested that we do this to help the SIO faculty transition to our new integrated collection. This hook was only added to records for items that were physically down at SIO; newly acquired items in the SIO subject areas do not get this hook.

793 0_ SIO Collection

Somerville

Status = Static

The Somerville gift is a group of Russian materials, in mainly Cyrillic and English languages. Although 1,350 items were donated, not all were selected for UC San Diego. Metadata Services cataloged the Somerville materials for the Geisel Library collection using an added access point so that these materials can be retrieved on Roger as a collection. The Somerville gift was the first gift collection processed by Metadata Services using the Special Collections Library convention of citing the former owner (790 1_  Somerville, John,|d1905-|eformer owner).

In July 2014, we switched from using a 790 to using a 793, updating all legacy records. The new field is:

793 0_ Somerville Collection


Southworth

Status = Static

The Southworth collection is comprised of books, serials, pamphlets, newspapers and ephemera concerned with the Spanish Civil War in 1936-1939, its antecedents in the Second Republic, and the Franco Regime through the end of 1975. The core of the collection, about 10,000 volumes, was obtained from Herbert R. Southworth in 1967. Southworth bibliographers purchased additional items (within the guidelines stated above), so that the total collection is over 14,000 items. Most of the collection is housed in Special Collections, although many titles circulate as part of the general Geisel Library collection. The bulk of Southworth items were cataloged by Metadata Services in the 1980's. In 1981 UC San Diego received a NEH grant which funded a three year project to process and protect the core collection. Southworth collection materials were given enhanced subject treatment and a local collection title:

651 _0 Spain|xHistory|yCivil war, 1936-1939. (All items received this subject, plus others, as appropriate.)

793 0_  Southworth Spanish Civil War Collection.


Taiwan Music Collection

Status = Growing

Taiwan Music Collection focuses on Taiwan popular music and folk music. Music materials that meet the following criteria should be cataloged for the Taiwan Music Collection:

Originally published in Taiwan in any format that is or is about Taiwan popular music and/or folk music.

or

Any items pre-identified by the bibliographer/selector as part of this collection.

Catalogers should add the following local uniform title to bib records for this collection:

793 0_ Taiwan Music Collection

Beginning in May 2017, we also add a 793 with the Chinese script for this collection. Link the two 793 fields via the 880 field as follows:

793 0_ |6880-99|aTaiwan Music Collection
880 0_ |6793-99|a台灣音樂收藏

Catalogers do not need to add the additional Chinese script 793 field at the point of cataloging; periodic sweeps will be done to add them to the records.


Vucinich

Status = Static

Wayne Vucinich, Professor emeritus at Stanford University, and Curator of the Russian and East European Collections at the Hoover Institution, donated approximately 7500 volumes with a relatively narrow subject focus on the South Slavic area and Yugoslavia in particular.  Initially, no special access points were requested for this collection, however, after 2-3,000 items had been processed, catalogers were asked to make an added access point (originally a 790 1_ Vucinich, Wayne S.,|eformer owner).  The added access point will allow the remaining 4-5,000 volumes to be easily retrieved by visiting scholars and professors.

In July 2014, we switched from using a 790 to using a 793, updating all legacy records. The new field is:

793 0_ Vucinich Collection

 

Wai-Lim Yip Taiwan Literature Collection

Status = Static

Upon his retirement in June 2010, Prof. Wai-lim Yip, the first faculty member of UC San Diego’s East Asian Studies program, founded in 1967, donated his entire collection on Taiwan literature studies to UC San Diego Library.  This donation of more than 1,200 monographs and 400 unbound serial issues is critical to building UC San Diego Library’s Taiwan collection which supports campus teaching and research activities in Taiwan studies under the current endowed chair, Prof. Ping-huei Liao, of the Literature Department.  To identify and provide access to titles in this collection, catalogers will add notes and added entries to the bib records as follows:


793 0_ Wai-lim Yip Taiwan Literature Collection

For a book that is a collection of poetry:
793 0_ Wai-lim Yip Taiwan Literature Collection.|pPoetry

For autographed works add the following 590 notes to the bib record:

  • For copy 1, add: 590 UCSD's copy autographed by author
  • For copy 2, add: 590 UCSD's copy 2 autographed by author

Code all Item records as follows:

  • Code ITYPE "35" for non-circulating
  • Code Status "o" 9letter oh)
  • Add Staff Note in non-MARC tag DO NOT WITHDRAW OR SEND TO SRLF

Physical processing:
Separate these books from other cataloging and ask L&D students to stamp and tape for non-circulation (do not just send books over without instructing students, otherwise they will not stamp and tape them automatically)

Beginning in May 2017, we also add a 793 with the Chinese script for this collection. Link the two 793 fields via the 880 field as follows:

793 0_ |6880-99|aWai-lim Yip Taiwan Literature Collection
880 0_ |6793-99|a葉維廉文學珍藏

And for the poetry sub-collection:

793 0_ |6880-99|aWai-lim Yip Taiwan Literature Collection.|pPoetry
880 0_ |6793-99|a葉維廉文學珍藏.|p詩歌

Catalogers do not need to add the additional Chinese script 793 field at the point of cataloging; periodic sweeps will be done to add them to the records.


Prepared by Shirley Higgins, October 28, 1997
Last updated August 1, 2017 by Jim Soe Nyun
Approved by the Roger Metadata Policy Subgroup