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Item Status Codes

General Information:

An item status description can have a maximum of 14 characters.

Roger can display a maximum of 18 characters in the item's status box; this includes the due date if an item is checked out. Therefore, if an item is NOT checked out, Roger will display the full description for the item status. If the item IS checked out, 12 characters are used to display the due date "DUE 06/30/96" and the other 6 characters are used to display the item status description. For example: a claims-returned item that is still checked out displays "DUE 06/30/96SEARCH."

The library may define STATUS code value and meanings (UCSD specific) in addition to the standard list. The standard codes cannot be changed, however the label or description can be changed. UCSD specific codes can be deleted, altered, or we can add more if necessary. The standard codes are designated below as well as those that are specific to UCSD.

Roger Standard Codes UCSD Specific
Codes 
Roger Display Code Usage
-   AVAILABLE Designates that the item is available for checking out.
4   OUT4SCANNING Designates that the item is not available while it is out for digitization projects.
!   ON HOLD SHELF Designates that the item is being held on the "On Hold" shelf.
o   LIBRARY USE ONLY Designates that the item is for use within the library only and cannot be checked out.
m   SEARCH Designates the first stage of an item not found on the shelves.
s   MISSING Designates that a staff person could not locate an item during the first round of searches. This designates that the person can use interlibrary loan. Items with this status should not be retrieved during the replacement process.
z   SEARCH Designates the former CLAIMS RETURNED category.
n   LOST&BILLED Designates materials that are lost and have been billed to the patron.
t   IN-TRANSIT Designates items that are being shipped between UCSD libraries (after check in).
$   LOST&PAID Designates lost items that have been paid for by the patron.
  e NEW BOOK SHELF Designates books shelved on the new book shelf. (Used only at S&E)
  f REMOTE FILE Designates remote access electronic resources. (Either networked or available on the WWW).
  d ON ORDER To be used by Acquisitions to designate items that are on order but not yet received.
  i PROCESSING To be used by the Technical Services units to designate items that are received but not finished with the cataloging process.
  p STAFF ONLY Designates items that are to be handled by STAFF ONLY. Used by both Special Collections and Preservation Microforms.
  l LOST Designates that a staff person could not locate an item during the second round of searches. Designates that the item is lost from our collection and should be replaced, (i.e., items with this status should be part of the criteria when searching for items during the replacement process).
  a BINDERY Used for all unbound materials sent to the Bindery by the EV Unit. (As of July 19, 1997). Materials sent to the Bindery for repair will also initially be given this code.
  r IN REPAIR Designates items sent for repair in the Bindery Prep unit. All materials will initially be sent to Bindery with the code "a" and changed by the Bindery to "r" if the material stays in house for repair.
  h OUT4CATALOGING Used for items sent to outsourcing vendors (OCLC, Backstage, etc.)
  @ OFF CAMPUS Used for Circuit transactions.
  % CIRCUIT RET'D Used for Circuit transactions.
  & REQUESTED Used for Circuit transactions.
  ( CIRCUIT PAGED Used for Circuit transactions.
  ) CIRCUIT CANCLD Used for Circuit transactions.
  _ CIRCUIT RE-REQ Used for Circuit transactions.
  + RENEW PENDING Used for Circuit transactions.
  = RENEW DENIED Used for Circuit transactions.

Prepared by Becky Culbertson
January 19, 1999
Revised by Karen Peters
May 30, 2000
Revised by Stella Sanchez-Wade
October 21, 2008
Minor revision 20141113 by Karen Peters