UC San Diego NACO Contribution Procedure

Submit your NACO contributions through UCSD, except for music records. Those must go through the NACO Music Project Funnel.

Review at UCSD will be done over email. The advantage of using email is that we have a lasting record of the exchange between the contributor and the reviewer. Plus the email serves as a reminder for the reviewer to look at the record.

Do your work in OCLC Connexion Client or Record Manager and save your records to the online file. Saving to a local file is fine if you are still working on your records but they must be saved to the online file when submitting for review. When your records are ready for review, send your reviewer an email with the online save file numbers. Do separate emails for each record, though including two or more related records in one email is fine. Also include in your email any existing NACO records that need to be deleted or any BFM needed on LC bib records.

If you have a PCC-level OCLC authorization, then you can contribute the record yourself after it has finished being reviewed, otherwise your reviewer will contribute the record.

After the record is contributed, you must go into the NACO Statistics Form and report your statistics. Enter the entity type (personal name, corporate name, etc.), whether it’s new or revised, whether it belongs to a special category (none, CJK, or music), and the number of records. You may submit the form for each record you do or group your statistics together and submit them monthly (or more frequently). If doing the latter, just be sure to separate your statistics into all the possible combinations and do one submission for each combination (e.g. one submission for all your revised personal names that are not part of a special category, a separate submission for all your new CJK personal names, etc.). Since the form records who you are based on your AD login, you must submit your statistics yourself; your reviewer cannot submit them for you.

If at any time you have a complicated or weird situation, feel free to talk to your reviewer in person.

Once you are off initial review, you will contribute all records yourself after your peer-reviewer has signed off on them. However, if any NACO records need to be deleted or if any BFM is needed on LC bib records, email the LCCNs of these records to LC using the BFM Guidelines (if agreed upon by your reviewer) or ask the UCSD NACO Coordinator to submit them for you.

Since we use Alma now, there is no need to bring the authority records into our ILS.

Original written by: Paul J. Weiss; approved by Section Heads, March 25, 2002
Revised by: Paul, November 28, 2006 
Reviewed by the NACO Contributors Group, November 28, 2006 
Approved by Cataloging Committee, December 12, 2006
Revised by: Ryan Finnerty, May 24, 2022