UC San Diego Call Number Policy and Practices
Formats: Annex media collections, Audiocassettes, Bibliographies, Biomedical monographs, Biomedical Reference Collection, Biomedical serials, Biomedical serials single issues (not analytics), Blu-ray discs, California government documents (print), CD-Audio, CD/DVD-ROM (Music/Video), CD/DVD-ROM (Non-Music/Video), Corporate annual reports, Diskettes, DVD (Music/Video), European Government Documents (print), Film, Geisel Library print monographs and serials, Graphics, Manuscript & Archives Collections, Microcard/Microopaque, Microfiche, Microfilm, Newspapers (print), PCM tapes, Phonograph records, Reel-to-reel tapes, San Diego Government Documents (print), Special Collections & Archives map case, Special Collections & Archives print books and serials, Theses and dissertations (print), U.S. government documents (print), Videocassettes.
General rule: Accept whatever call numbers are in the copy; if adding a call number, use this table as a guideline for what call numbers to assign. All call numbers go in the holdings record MARC field 852.
Format |
OCLC/Bib record (if adding a call number) |
Holdings record MARC tag |
Classification preferred |
Instructions for constructing call numbers |
Notes |
N/A |
852 8_ |
Local accession number |
Use the following prefix: Audio: MUA Moving Image: FVX Still Image: NZA |
Assign numbers sequentially. These prefixes are used only for general collection media materials sent to the Annex, cataloged only as collections, originally part of the Media Vault Collection Transfer Project. The materials may or may not be cataloged individually in the future. Each collection as a whole receives the same, single umbrella accession number. More details on LiSN (UCSD login required): Cataloging for the Media Vault Collection Transfer Project |
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See also Labelling and Barcoding Music and Moving Image Material |
N/A Ignore if present Serials: 050 _4 (LC) 050 14 (LC, CONSER) |
852 8_ |
Local accession number |
Use the following prefix: Geisel: MUC SC&A: SPB-C (Blackburn), SPC (original), SPL (listening), SPM (master), SPR (Rothenberg) |
Assign numbers sequentially For Geisel titles, use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “C” to end of MU base to arrive at cassette prefix, i.e., “MUC” For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID - 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy onf the shelves. |
050 _4 Serials: |
852 0_ |
Library of Congress (LC) |
For specific subject focus, use LC Class Z is used for the following subject areas: Book industries and trade (Z116-659) Libraries (Z662-1000.5) General bibliography (without specific subject focus)(Z1001-1107) National bibliographies (without specific subject focus )(Z1201-4980) |
Not all bibliographies will have call numbers that follow these instructions because of PromptCat. UC San Diego accepts the LC call numbers on PromptCat items which go directly to the shelf after receipt. |
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The WongAvery Library houses materials for human medicine, health sciences, and pharmacology. The general collection uses NLM call numbers only, that is, call numbers in the QS-QZ and W-WZ classifications. Materials for biology, botany, zoology, natural history, veterinary medicine, etc. should receive LC classification and be housed in the Geisel Library Building. |
060 _4 |
852 2_ Example of NLM call number in holdings record: $h QZ 200 $i A881 ser.5 fasc.16 |
National Library of Medicine (NLM) |
Copy catalogers: Accept and use NLM call number in copy (in 060 field) only if it falls into the QS-QZ or W-WZ ranges. If not, bounce to original cataloger to find a number in those ranges. If no adequate number in those ranges can be found, then use an LC call number and catalog for Geisel. Original catalogers: For shelflisting original, incomplete or problematic call numbers: |
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Biomedical Reference Collection The WongAvery Reference Collection is more general than the main collection and can contain materials with both NLM and LC call numbers.
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050 _4 Serials: |
852 0_ (LC) 852 2_ (NLM) Example of NLM call number in holdings record: $h QZ 200 $i A881 ser.5 fasc.16 |
Library of Congress |
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The WongAvery Library houses materials for human medicine, health sciences, and pharmacology. The general collection uses NLM call numbers only, that is, call numbers in the QS-QZ and W-WZ classifications. Materials for biology, botany, zoology, natural history, veterinary medicine, etc. should receive LC classification and be housed in the Geisel Library Building. |
050 _4 (LC) 060 _4 (NLM) |
852 2_ |
National Library of Medicine (NLM) periodicals class number: W1 |
Start with W1, cutter the first 2 letters of the main entry (most often the serial title), then add 3 numbers. |
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Biomedical serials single issues (not analytics)
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050 _4 (LC) 060 _4 (NLM) |
852 2_ |
Local accession number |
NLM |
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See also Labelling and Barcoding Music and Moving Image Material |
N/A Serials: |
852 8_ |
Local accession number |
FVLDV |
Assign number sequentially; avoid call number ranges already assigned to pre-printed labels. List is available at: https://lisn.ucsd.edu/display/msdstaff/Reserved+Video+Call+Number+Ranges For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves. |
California government documents (print monographs and serials) |
086 __ L960.T42 $2 cadocs (CSL) 099 __ L960.T42 (local) Legacy call numbers: no period preceding cutter L960 T42 |
852 8_ L960.T42 Legacy call numbers: no period preceding cutter L960 T42 |
California State Library (CSL) system |
Use CSL number as is from 086. If a CSL call number is not found, catalogers may contact CSL for a call number assignment (086) or assign a local call number (099) following the CSL scheme and add a lower case “x” at the end to distinguish it. Example: A1620.A855x Be sure to shelflist, especially in crowded areas like the California Energy Commission. |
California government documents (print monographs and serials) |
See also Labelling and Barcoding Music and Moving Image Material |
N/A Serials: |
852 8_ |
Local accession number |
Use the following prefix: |
Use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “D” to end of MU base to arrive at CD prefix, i.e., “MUD” For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves. |
See also Labelling and Barcoding Music and Moving Image Material |
N/A |
852 8_ MZ 12 |
Local accession number |
Use the following prefix: |
Assign numbers sequentially For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves. |
(Direct access electronic resources) See also The UCSD Libraries Training Supplement for Direct Access Electronic Resources See also Direct Access Electronic Resources: Technical Processing Notes |
050 _4 (LC) Serials: |
852 8_ YCD 251 YBD 3 |
Local accession number |
Use the following prefix: BLB: YBD Legitimate historical prefixes: ARTS: YAE |
Assign numbers sequentially Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title. |
See also IR/PS Corporate Annual Reports |
050 _4 (LC) |
852 0_ |
Library of Congress |
All corporate annual reports get classification HC11 plus two cutters. |
These are rare, as most are no longer active |
See also The UCSD Libraries Training Supplement for Direct Access Electronic Resources See also Direct Access Electronic Resources: Technical Processing Notes |
N/A Serials: |
852 8_ |
Local accession number |
Use the following prefix: Legitimate historical prefix: IRPS: YIK |
Assign number sequentially Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title. |
See also Labelling and Barcoding Music and Moving Image Material |
N/A Serials: |
852 8_ |
Local accession number |
FVLDV |
Assign number sequentially; avoid call number ranges already assigned to pre-printed labels. List is available at: https://lisn.ucsd.edu/display/msdstaff/Reserved+Video+Call+Number+Ranges For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves. |
European Union Government documents (print monos and serials) |
050 _4 Serials: |
852 0_ |
Library of Congress (LC) |
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See also Labelling and Barcoding Music and Moving Image Material |
N/A Serials: |
852 8_ |
Local accession number |
Geisel: FVLP (16mm—petit reel, 5 min. or less) SC&A: FS (for all 16mm films regardless of reel size) |
Assign numbers sequentially For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves. |
050 _4 (LC) Serials: |
Accept whatever is in bib record 852 0_ |
Library of Congress |
Use for general collections; specific collections within Geisel Library use other classification schemes Within LC classification UC San Diego prefers: For Canadian literature call numbers: PS8001-8599:UC San Diego does not use PS8001-8599 Instead classify books on Canadian literature in PR, PQ, or PM. If the cataloging copy does not provide a PR, PQ, or PM call number, either assign a new call number in one of those areas or refer to an original cataloger for call number assignment. From Classification Web: This span of alternative class numbers for Canadian literature was developed by Mr. T.R. McCloy under contract to the National Library of Canada. Its purpose is to provide a more specific treatment of the topic than that provided by the regular class numbers, PR9180-9199.4, PQ3900-3919.3, and PM30-2711, of the Library of Congress Classification System. In the Canadian context a comprehensive classification scheme for Canadian literature regardless of language is considered preferable to the LC System which separates Canadian literature by language. It is not possible for the Library of Congress to adopt these class numbers and incorporate them into its own system because they differ in principle from LC practice in their assembling of Canadian literature together regardless of language. |
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N/A SC&A: 050_4 (LC) |
852 8_ YIG 11 SC&A: 852 0_
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Local accession number SC&A: Library of Congress |
Legitimate historical prefix: IRPS: YIG SC&A: 1.SC&A still shelf lists. Create cutter to fit the SC&A shelf list. 2.Include the date in all call numbers. 3.For Art Bins add suffix AB-1/A, etc. |
Assign numbers sequentially Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title. |
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099 __ |
852 8_ |
Local accession number |
MSS (manuscripts) |
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N/A Serials: |
852 8_ |
Local accession number |
Use the following prefix: Geisel did use XC for microcard but all cards have been removed from the collection. Legitimate historical prefix for microcards: SIO: XSC |
Microcards are opaque cards, typically about 8 x 13 centimeters. Microopaques (sometimes called microprint) are opaque sheets, typically about 15 x 23 centimeters. Assign numbers sequentially Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title. |
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Serials: |
852 8_ 852 3_ (SuDocs for US docs) 852 8_ (CSL for Cal Docs) 852 8_ (Local scheme for San Diego Docs) |
Local accession numbers EXCEPTIONS: US, CA, EU and SD docs |
Use the following prefix: XX (Regular) Use the following prefixes for government documents and other specialized collections of fiche: X5000 (SRI microfiche) **This is a static, uncataloged collection Legitimate historical prefixes: IRPS: XIX S&E: XEX SIO: XSX |
Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title. |
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N/A 099 _2 (SuDocs for US docs) 099 __ (CSL for Cal Docs) 099 __ (Local scheme for San Diego Docs) Serials: |
852 8_ 852 3_ (SuDocs for US docs) 852 8_ (CSL for Cal Docs) 852 8_ (Local scheme for San Diego Docs) |
Local accession number |
Use the following prefix: XF (Regular) Legitimate historical prefixes: IRPS: XIF S&E: XEF SIO: XSF |
Assign numbers sequentially F5002 (General US documents)* *These prefixes are used for housing micro in Geisel, however, they are not used in Roger records; the SuDocs numbers are used instead Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title. |
050 _4 (LC) 050 14 (LC, CONSER) |
852 8_ |
N/A |
Use text "Shelved alphabetically by title" |
We don't usually assign call numbers for newspapers but we can't leave the call number blank, otherwise it will appear on future error reports for materials without call numbers. |
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See also Labelling and Barcoding Music and Moving Image Material |
N/A |
852 8_ |
Local accession number |
Use the following prefix: |
Assign numbers sequentially; use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “P” to end of MU base to arrive at PCM prefix, i.e., “MUP” For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves. |
See also Labelling and Barcoding Music and Moving Image Material |
099 __ |
852 8_ |
Local accession number |
Use the following prefix: |
Assign numbers sequentially For Geisel titles, use pre-printed MU labels available from Music & Media Cataloging For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves. |
See also Labelling and Barcoding Music and Moving Image Material |
852 8_ MUR 10027 |
Local accession number |
Use the following prefix: SC&A: SPB (Blackburn), SPT (originals) |
Assign numbers sequentially For Geisel titles, use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “R” to end of MU base to arrive at reel prefix, i.e., “MUR” For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves. |
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San Diego Government Documents (print monographs and serials) |
050 _4 Serials: |
852 8_ |
Local UC San Diego classification The San Diego documents collection does not have official document numbers assigned by issuing agencies. An in-house classification scheme based on agency and keyword cutter numbers is used for this collection following a standard procedure. |
1. San Diego call numbers must have an additional number which indicates the source of the document, i.e., C200 is assigned to all San Diego materials which are not issued by the City or County of San Diego; C400 is assigned to all City documents and C600 to all county documents. Assign the appropriate number as the first number in the San Diego call number. 2. Identify the issuing agency. 3. Search Millennium for the agency number. In a few cases a number will have to be established for a new agency. 4. Cutter for the first keyword of the title or subject. Use a second cutter when necessary. |
CALL NUMBER EXAMPLES SDC200 SD countyC600 (county) SD cityC400 (City) |
050 _4 (LC)
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852 0_ (LC classed) 852 8_ (unclassed; drawer number)
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Prefer Library of Congress. Select collections are unclassed and assigned a drawer number. |
For unclassed items: MC-#### item # (e.g., MC-015 item 23) |
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050 _4 (LC) Serials: 050 _4 (LC) 050 14 (LC, CONSER) |
852 0_ |
Library of Congress |
1.SC&A still shelf lists. Create cutter to fit the SC&A shelf list. 3.Use the following suffix (if applicable): B/W: "Bound With" or "Housed With" items. VLT: Items housed in the vault. AB-1/A, etc: Art Bins. |
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N/A |
852 0_ (call numbers not starting with W) 852 2_ (call numbers starting with W) |
Local UC San Diego classification. For classification numbers, see: Disciplines and Classification Numbers for UC San Diego Theses and Dissertations. |
Construct call numbers how you would regular LC or NLM type call numbers, however, note that there is a difference with where the year is placed in the call number depending on discipline. For Arts/Humanities/Social Sciences, put the year before the cutter, e.g.: For Sciences, put the year at the end of the call number, e.g.: |
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050 _4 (LC) 086 0_ (SuDocs) |
852 3_ |
Legislative calendars have the local suffix "Cal" to keep them together in the stacks. (For example: Y 4.EN 2:15/Cal). No longer received in print as of summer 2012. |
Do not locally create SuDocs call numbers. Gov docs should reflect the SuDocs call number assigned at time of receipt. We should strive to be in sync with GPO. Therefore, issues of a serial may not sit together on the shelves. |
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See also Labelling and Barcoding Music and Moving Image Material |
099 __ Serials: |
852 8_ |
Local accession numbers |
FVLV (Videocassettes) |
Assign numbers sequentially For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves. |
Prepared by Hanley Cocks, October 2015
Revised by Roger Metadata Policy Subgroup: October 27, 2015 and November 24, 2015
Approved by Roger Metadata Policy Subgroup: November 24, 2015
Last revised by Renee Chin, May 9, 2017
Last revised by Hanley Cocks, November 29, 2022