Cataloging Committee
Annual Report
July 1, 2006 – June 30, 2007

Prepared by Jim Soe Nyun and Linda Barnhart

Arvid Nelsen was chair of the Cataloging Committee until Mar 31, 2007. Jim Soe Nyun became chair on April 1, 2007.

Charge

• Develop, approve, and coordinate cataloging policies, procedures, projects, and workflow studies
• Discuss and respond to national and international level cataloging proposals and discussion papers, and propose changes as appropriate
• Identify and provide for continuing education needs on cataloging issues
• Propose, review, and approve systems policies, procedures, and parameters that affect the catalog or cataloging functions

Accomplishments of the Past Year

Ongoing committee tasks:

• Share information from and with the Innopac Coordinators Team (ICT), the Reference and Information Services Committee (RISC), the Acquisitions Committee, and the OPAC Coordinator
• Discuss and act on Innopac location requests and other system codes proposed by other groups
• Discuss and promulgate updated cataloging policy changes from the LC Cataloging Service Bulletin, OCLC Technical Reports, and other sources
• Discuss and provide feedback on proposed cataloging policy changes from LC, MARBI, CC:DA, and other sources
• Share information received at conferences and workshops, such as IUG and ALA

New subgroups appointed:

• Single/Separate Records for image objects with available electronic versions (Shi Deng, Christine Megowan, Karen Peters (advisory, as needed), Greg Reser, Jim Soe Nyun):  Final charge and chair under construction.

Existing subgroups:

• Genre Subcommittee (Ryan Finnerty (chair), Jim Soe Nyun, and Marilú Vallejo): Originally charged to determine what thesauri are currently used in our database, what thesauri to use in the future, a preferred order of accepted thesauri, to load authority records into our new form/genre index, to resolve discrepancies between authority records from different thesauri, and other issues. Use of form and genre headings are on the verge of being expanded by the Library of Congress for several kinds of materials, and this group will be active in looking at implementing at UCSD.

Activities:

• Adopted for UCSD the new CONSER Standard Record's guidelines for distinguishing titles, and recommended that SCP do so
• Reviewed and approved procedure for composite record cataloging for monographs
• Members from Cataloging Committee met with public services members to strategize ways to identify materials for scopes of visual materials, audio, and books; the Committee made recommendations on which of the proposed options to implement
• Discussed issues related to Archivists Toolkit, authorities work, and MARC-XML ingest into Millennium in light of current workflows and processes
• Advised Susan Jurist on Roger display issues
• Reviewed and approved Science & Engineering Library request for new genre headings
• Provided recommendations to the Genre Subcommittee on its policy document on genre terms
• Clarified the Committee's charge and updated membership roster
• Helped provide guidance to catalogers on the implementation of the ISBN 13
• Monitored national trends in series verification in light of LC's decision to stop establishing series in most situations
• Discussed implementing the new Bib Lvl "I," and referred the issue to the Serials Cataloging Fun Group, with Stacy Nelson advising
• Monitored the lengthening from 8 to 9 digits of control numbers in OCLC
• Looked at the recommendations of the TPOT Metadata Group and the progress of the TPOT migration to the Vignette content management system
• Reviewed and approved NACO contribution policy and procedures

Horizon Issues

• Advise on policy and implementation for series authority work.
• Monitor authorities processing and reviewing local documentation
• Monitor external cataloging policy changes (LC, GPO, NLM, OCLC, etc.) to assess local impacts and recommend action
• Respond to Resource Description and Access drafts
  • Monitor and respond to developments from the LC Working Group on the Future of Bibliographic Control
  • Review updated TPOT documentation
  • Respond to developments and plan workflow and procedural changes from WorldCat Local pilot