Cataloging Committee
Annual Report
July 1, 2005 – June 30, 2006

Prepared by R. Arvid Nelsen and Linda Barnhart

Ryan Finnerty was chair of the Cataloging Committee until December 31, 2005.  Arvid Nelsen became chair on January 1, 2006.

Charge

• Develop, approve, and coordinate cataloging policies, procedures, projects, and workflow studies
• Discuss and respond to national and international level cataloging proposals and discussion papers, and propose changes as appropriate
• Identify and provide for continuing education needs on cataloging issues

• Propose, review, and approve systems policies, procedures, and parameters that affect the catalog or cataloging functions

Accomplishments of the Past Year

Ongoing committee tasks:

• Share information from and with the Innopac Coordinators Team (ICT), the Reference and Information Services Committee (RISC), the Acquisitions Committee, and the OPAC Coordinator
• Discuss and act on Innopac location requests and other system codes proposed by other groups
• Discuss and promulgate updated cataloging policy changes from the LC Cataloging Service Bulletin, OCLC Technical Reports, and other sources
• Discuss and provide feedback on proposed cataloging policy changes from LC, MARBI, CC:DA, and other sources
• Share information received at conferences and workshops, such as IUG and ALA

New subgroups appointed:

• Subfield 4 Subgroup (Jim Soe Nyun, chair; Susan Jurist (as needed), Arvid Nelsen, Karen Peters, Jim Soe Nyun, Marilu Vallejo):  Charged to investigate the indexing of headings with relator codes and the complications with cross references not appearing in all displays.  The result of this group’s work was an enhancement request submitted to IUG, and the group was thanked and discharged.
• Genre Subcommittee (Ryan Finnerty, chair; Shirley Higgins, Arvid Nelsen, Paul Weiss):  Charged to determine what thesauri are currently used in our database, what thesauri to use in the future, a preferred order of accepted thesauri, to load authority records into our new form/genre index, to resolve discrepancies between authority records from different thesauri, and other issues.  The new genre index in Roger went public in the Spring Quarter.  The group’s work is substantive and ongoing.  They gathered extensive data about the current state of genre headings in our catalog, loaded two types of authority records into our new genre index, and prepared a draft policy for discussion.
• Shared Bookmarks in Desktop Subgroup (Jim Soe Nyun, chair; Margaret Christean, Shi Deng, Marilu Vallejo):  Charged to identify issues and make recommendations with the change in the LC Cataloger’s Desktop to shared (instead of individual) bookmarks.  The group made five recommendations which were shared in a written document and at a MSD staff meeting.  The group was thanked and discharged.

Existing subgroups:

• Authorities Subcommittee (Ryan Finnerty, Arvid Nelsen, Margaret Christean, Shirley Higgins, Paul Weiss): Charged to re-evaluate current authority practices and documentation in light of Catalog Department reorganization and the use of the OCLC MARS service to clean up federal documents bibliographic headings and add authority records.  The initial submission of catalog records took place in July 2005 and consisted of 202K records.  Monthly submission of newly cataloged records began after that.  Authority records for the new form/genre index were also added from two thesauri: the Art and Architecture Thesaurus from the Getty and Guidelines on Subject Access to Individual Works of Fiction, Drama, etc.  The subcommittee was dissolved in August 2005.
• TPOT Metadata Subcommittee (Aaron Olsen, chair (taken on by Shirley Higgins after Aaron’s transfer to ITD); Becky Culbertson, Cindy Geraldo, Arvid Nelsen, Brian Pierini, Jim Soe Nyun):  Charged to establish metadata guidelines for TPOT documents to facilitate the transition to the Vignette content management system.  This group has been quite active this year, as TPOT was selected to be a testbed/pilot effort for the Libraries’ migration to Vignette.  They have expanded their scope to serve as an advisory group to the Web Content Manager/Project Leader and Web Technical Manager, prepared a list of metadata elements for TPOT documents, and established a vocabulary of subject terms.  Their web page is at http://tpot.ucsd.edu/Cataloging/Cat_comm/TPOTMetadata2/index.html.

Activities:

• Noted implementation of Connexion Client versions 1.4, 1.5 and (almost) 1.6 (July 2006).
• Monitored Innopac reindexing project.  Sent detailed document to III in July 2005.  III changed our field group tags in preparation for reindexing in December, and actually began the reindexing process in January 2006.  Work was completed in July 2006.
• Monitored our beta testing of III’s next integrated release.
• Discussed and approved the proposal by SSHL to add floor locations to Roger displays.
• Discussed and formulated an implementation plan for LC’s proposal to add death dates to existing personal name headings.
• Discussed the NLM proposal to stop distributing records with full MeSH strings.  Inquired about help from OCLC and Backstage Library Works to help us with the impact.  Still waiting for OCLC before taking action here.
• Addressed the problem of identification of online images brought to us by the Art and Architecture Library.  Discussed the issued of digital images across UCSD as a whole.  AAL’s immediate needs were met, larger issue is still on the table.
• Agreed with the LC proposal on LCRI 1.0G to simplify diacritics for capital letters.
• Developed a process for two ad hoc groups to talk about two major new documents:  FRAR (Functional Requirements for Authority Records) and RDA (Resource Description and Access).  No formal comments were submitted.
• Clarified current policies on series treatment and checking series and serials files.
• Noted that the Cataloging Service Bulletin is being published in PDF format, and cancelled our print subscription.
• Developed and implemented interim ISBN-13 coding procedures for UCSD catalogers.
• Discussed the coding of Roger records for digital images, noting an inconsistency between art and non-art images.  The issue was referred to RISC for public services input.
• Advised on the procedures for processing accompanying CD-ROMs and DVD-ROMs, which were implemented on March 15, 2006.
• Discussed a proposed policy for the cataloging of serial titles that cease publication in one format and are continued by the same title in another format; no change in practice was approved.
• Noted the establishment of a UC CONSER Funnel and local training on CONSER authentication.
• Discussed maps serials being omitted from the maps scope on Roger.  The group’s solution to this problem had an impact on the technique used to split our weekly files to Melvyl, and necessitated a change in that procedure.
• Discussed the new code to identify “integrating resources” and referred issues to RISC and CDL for further information and discussion.
• Determined a technique for moving vendor control numbers out of the 035 field so that the Request feature had fewer incorrect matches.  This required local database cleanup.
• Reviewed Innovative’s product list to identify needs and interests.
• Discussed the proposed simplification/reduction of MeSH subheadings by NLM.
• Discussed the rule interpretation (22.1B) for selecting the form of a personal name heading for non-authors.  This issue came up in the course of CJK media cataloging and our feedback spurred LC to re-examine and clarify this LCRI.
• Defined the expectations for searching headings for NACO contribution.
• Welcomed Brian Schottlaender and Luc Declerck as special guests to discuss LC’s announcement about series authority work.
• Reviewed and discussed a draft policy on the use of genre headings in bibliographic records.

Horizon Issues

• Advise on policy and implementation for series authority work.
• Monitor authorities processing and reviewing local documentation
• Monitor external cataloging policy changes (LC, GPO, NLM, OCLC, etc.) to assess local impacts and recommend action
• Respond to Resource Description and Access drafts