Cataloging Committee
Annual Report
July 1, 2003 - June 30, 2004

Prepared by Ryan Finnerty and Linda Barnhart

Charge

• Develop, approve, and coordinate cataloging policies, procedures, projects, and workflow studies
• Discuss and respond to national and international level cataloging proposals and discussion papers, and propose changes as appropriate
• Identify and provide for continuing education needs on cataloging issues
• Propose, review, and approve systems policies, procedures, and parameters that affect the catalog or cataloging functions

Accomplishments of the Past Year

Ongoing committee tasks:

• Share information from and with the Innopac Coordinators Team (ICT), the Information Services Committee (ISC), the Acquisitions Committee, and the OPAC Coordinator
• Discuss and act on Innopac location requests and other new codes proposed by other groups
• Discuss and promulgate updated cataloging policy changes from the LC Cataloging Service Bulletin, OCLC Technical Reports, and other sources
• Discuss and provide feedback on proposed cataloging policy changes from MARBI, CC:DA, CONSER, and other sources
• Share information received at conferences and workshops, such as IUG and ALA

New subgroups appointed:

• Reindexing Subcommittee (Karen Peters, Marilu Vallejo, Jim Soe Nyun, Paul Weiss, and Susan Jurist): Charged to accommodate the new form/genre index on Innopac, propose any other needed new indexes, and reevaluate our current indexing rules.
• Subcommittee on Single and Separate Records (Arvid Nelsen, Adolfo Tarango, Paul Weiss, Stacy Nelson, Susan Jurist, Ryan Finnerty, Becky Culbertson): Charged to articulate current and historical practice for UCSD records and to make recommendations for policy in this area for the future.
• Authorities Subcommittee (Ryan Finnerty, Arvid Nelsen, Margaret Christean, Shirley Higgins, Paul Weiss): Charged to re-evaluate current authority practices and documentation in light of Catalog Department reorganization and the use of the OCLC MARS service to clean up federal documents bibliographic headings and add authority records.

Other activities:

• Completed editing of main bibliographic load table (plus other tables) to streamline individual record editing
• Reaffirmed current policy to not use classification numbers for non-book formats, and discussed the value of a non-LC call number index in Innopac
• Decided to suppress the “net”-coded item and checkin records and finished the project to suppress them. We continue to code and maintain the LIB HAS and Identity fields until we are certain of the impact on the new Electronic Resources Module (ERM)
• Adopted an interim policy on cuttering Chinese language materials which are separated because of pinyin Romanization. We anticipate a future discussion of reclassification in general
• Discussed and disseminated information about a revised OCLC policy on non-English language notes in bibliographic records. OCLC no longer considers catalog records in different language versions to be duplicates
• Approved new coding in Innopac records for tools (new branch, r crtl and i ctrl codes)
• Eliminated redundant Internet location codes
• Approved a display change in Pactech for the branch code “cdl” from “Calif. Digital Lib.” to “CDL”
• Resolved a question about volume designation coding in item records for partially analyzed serials. The current policy is to consider the volume designation as part of the call number
• Received a detailed presentation from Paul Weiss and Adolfo Tarango about linking to electronic resources. The group discussed core concepts and goals when deciding where to link to from bibliographic records
• Updated the Analytics procedure and clarified issues surrounding bibliographic and authority record creation, and when record linking should be done
• Updated the Conference Proceedings cataloging procedure because of rule changes from the 2001 Amendments to AACR2
• Developed a new policy on translated titles to incorporate the English title from vendor and Web sites for scientific, music, and moving image materials for materials in the CJK languages
• Discussed and decided to collect examples of the new 13-digit ISBN
• Approved a change in practice for coding the form/genre (655) field and finished a cleanup in Innopac of genre terms that followed old practices
• Ryan Finnerty was reappointed as Chair through December 2004

Priorities and Horizon Issues

• Reports from the subcommittees mentioned above
• Policy and procedural implications from Millennium Silver and OCLC Connexion
• Advice for TPOT reorganization and updating
• AACR3 in 2007
• Implications of SFX linking to Roger

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