I.C.5
            SPECIAL COLLECTIONS CATALOGING PROCEDURE

                     STANDARD CITATION FORMS

Reviewed Nov 17, 1998 by Richard Lindemann

    Special Collections utilizes the 510 field to record
citations for major bibliographies, especially those in our most 
prominent collecting areas.

     Use the citation forms found in Standard Citation Forms for
... Rare Book Cataloging (Library of Congress, 1982).  When a
source you wish to cite is not listed, consult the introduction
to Standard Citation Forms for instructions on devising the
appropriate form of citation.

     Special Collections does not exhaustively search citations
in standard bibliographies for all rare books, although for
particular collections a specific source may be cited routinely
(see collection specific procedures for examples).  At a minimum,
however, search the following sources when necessary to verify an
edition or to provide needed bibliographic data for cataloging,
and create 510 notes when items are found:

     Baja California: Barrett, and Silvera's supplement to
Barrett. (Ref Hisp)
     Early Americana: Sabin; Evans. (both in CUL Reference)
     Incunabula: Hain; GW (both in Ref); BM XV Cent. (Rare fol.)
     1475-1640 English imprints: STC. (Ref)
     1641-1700 English imprints: Wing. (Ref)
     Western Americana:  Cowan (1933); Wagner (1953). (both in
Ref West)

     [N.B.: For the Hill Collection, all citations from the
     published Hill bibliography were added retrospectively to
     Hill catalog records during 1991.

     Retain any 510 found on OCLC or NUC copy, whether or not it
is for a source we would cite ourselves; move citations found in
500 fields to the correct coding in 510.  If a citation found on
OCLC copy is suspect for some reason, verify it if this can be
done simply; otherwise, delete suspicious citations.

     Add significant citations pencilled into books by dealers
and/or found on reputable dealers' blurbs that may be laid in;
Wing and STC are most commonly found.  Otherwise, add citations
only when it becomes necessary to consult a significant
bibliography in order to catalog the item at hand.  Do not
routinely verify citations merely because you suspect that a
particular title might appear in a citation source. 

     Data in the 510 field are searchable in INNOPAC's keyword
index.


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