II.K.4
            SPECIAL COLLECTIONS CATALOGING PROCEDURE

                    Southworth pamphlet sets

Reviewed Nov 17, 1998 by Richard Lindemann

     Numerous Southworth pamphlets were grouped into made-up sets
in order to speed up cataloging during the NEH grant (ca. 1982-
1984) under which most Southworth materials were cataloged. 
These sets were created based on similarities in authorship (e.g.
speeches of Francisco Franco, Dolores Ibarruri), subject (e.g.
editions of a labor law, works about a single event, pamphlets
from a Communist Party conference), or format (e.g. patriotic
songsheets, broadsides satirizing Alfonso XIII).

     The following procedures were used in cataloging these made-
up sets.  If appropriate materials are acquired in future, the
same technique can be used; future acquisitions would be
cataloged for the Southworth monographs collection, not the
pamphlet collection (see also procedure II.K.3).

     Arrange each made-up set in whatever order is most logical,
e.g. by author, or title, or date, etc.  Assign a number, in
brackets, to each item (see also field 505 instructions below);
this item number is typed at the end of the call number on the
streamer or envelope and is treated as volume numbering on
INNOPAC.

     If these procedures are questioned or should require
revision, refer to the LC policy on "Collection-level cataloging"
published in Cataloging Service Bulletin, no. 53 (Summer 1991),
p. 10-14).


049  Use CUS# for sets to be shelved with Southworth monographs. 
     Codes XUSN and [Pamphlet]CUS# were variously used in the
     past for pamphlet sets.

090  Assign a call number appropriate to the overall content of
     the materials in the group.  If this seems to be a problem,
     perhaps the set is illogical and should be reconsidered.

1xx  Assign a personal or corporate main entry when the same main
     entry would be appropriate to all items if cataloged
     individually.  When this is not the case, use a title main
     entry.

245  Compose a descriptive title for the set, in English, and
     place it in square brackets:

     Ex: [Speeches and reports]
     Ex: [Publications from the 6th Congress of the Spanish
          Communist party]
     Ex: [Nationalist and Republican political songs]                                                    II.K.4, cont.


260  In most cases, give only a date or span of dates, as
     appropriate.  If all items were published in the same
     country and/or by the same publisher, give that data also.

     Ex: 1936-1939.
     Ex: Barcelona : P.S.O.E., 1937-1938.

300  Indicate the number of items contained in the set, any
     appropriate illustration statements, and the range of sizes.

     Ex: 4 pamphlets : ill., maps ; 11-21 cm.

4xx  Ignore series statements.

500  Add as first note:

         500   Materials assembled by the UCSD Library.

     Add other notes as useful and appropriate.

     Ex: 500   Nos. [3] and [4] are broadsides.
     Ex: 500   Nos. [2] and [3] are translations of no. 1 in set.

     Mention variant titles judiciously, e.g. where a cover title
     is significantly different from a title proper.  Trace any
     variant titles that are mentioned in notes.

     Ex: 500   Nos. [5] in set has cover title: Leyes sociales.

505  Unless a set consists of more than ca. 20 items, list all
     items in a formal contents note, including assigned item
     number in brackets, title, statement of responsibility, and
     date for each item.  

     Truncate lengthy titles and omit trivial other title
     information; use ellipses as appropriate.  Add a bracketed
     statement of responsibility when none is found on the title
     page but the item would carry a 1xx main entry if cataloged
     individually.  Supply additional information necessary to
     uniquely identify an item, such as important other title
     information not appearing on the title page, edition
     statement, or imprint.

     When inferring dates, use e.g. "(1930?); do not bracket.  If
     no date appears on the piece and a firm probable date is not
     easily available, e.g. in the preface or colophon, do not
     supply a date.

                                                    II.K.4, cont.


     Ex: ... [3] Discurso de clausura / presentado por Santiago
         Carrillo (Paris : Parti communiste fran‡ais, 1937?).
         [4] Discurso de clausura / presentado por Santiago
         Carrillo (M‚xico, D.F.? : Espa¤a Popular, 1937).

6xx  Apply the same subject headings that would be used if the
     items were being cataloged individually.  If this seems to
     be a problem, perhaps the set is illogical and should be
     reconsidered.

700  Make name/title or title added entries, as appropriate, for
710  all items in the set, unless the set consists of more than
740  ca. 20 items.

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