II.A.1
             SPECIAL COLLECTIONS CATALOGING PROCEDURE
      AMERICAN INSTITUTE OF WINE AND FOOD CULINARY COLLECTION

Reviewed Nov 17, 1998 by Richard Lindemann

Refer additionally to procedure II.A.2 for special
instructions pertaining to items in the original AIWF gift.

040  $e dcrb -- Catalog all pre-1601 books, and all U.S. imprints
     pre-1801, following Descriptive Cataloging of Rare Books.

050  LC has made numerous additions and changes to the T schedule
090  in the areas of gastronomy and cookery, so be careful to check
     all call numbers assigned before the 1980s and expand as
     necessary.  This is particularly necessary for regional
     cuisines.

500  Add "Includes index" note as necessary; it often is missing
     from OCLC copy.  
     Add notes as necessary to bring out unusual or interesting
     aspects of content, such as existence of menus, contents that
     are not made clear by the title, hand-colored illustrations,
     extensive glossaries of regional ingredients, and
     advertisements.

510  Do not routinely check or cite bibliographies from AIWF
     Reference collection, but if a source such as Bitting [see Ref
     TX631z.B47 1981 AIWF] is used to identify or describe a book,
     cite it.

6xx  Similarly to the instructions given above under 050/090,
     expand subject headings per latest LCSH terminology and
     subdivision patterns.  Carefully verify all subject headings,
     including on LC copy, as many terms have been made more
     specific or have changed in syntax.
     Additional subject headings may be added to bring out unusual
     aspects of cookery not frequently found in the collection,
     such as when a title page mentions a special section on
     saffron cookery or when an oriental cookbook has substantial
     sections on Australian or Indonesian cuisine.  
     When a cookbook focuses on a type of cuisine (e.g. Casserole
     cookery) and is limited to a particular ethnic/national/
     regional cuisine (e.g. Mexican casserole cookery), add the
     heading for the latter (i.e. Mexican cookery) even though LC
     tends not to do so.

655  Genre terms likely to be used include:

               Advertisements      Herbals
               Books printed as    Manuals (Handbooks)
                 advertisements    Medical formularies
               Cookbooks           Menus
               Courtesy books      Pharmacoepias
               Etiquette books     

                                                       II.A.1 cont.

     Except for Cookbooks, subdivide each term only by publication
     date.

     For Cookbooks, always subdivide by place of publication and
     exact publication date.  Use "$z United States $z [state]" for
     U.S. imprints, "$z [country]" for foreign imprints.  Add the
     "Cookbooks" genre term only when recipes are the primary focus
     or comprise a substantial percentage of a book.
          NOTE: use of |zUnited States|z[state] is a local
          convention and should be excluded from the OCLC master
          record.

     Ex: 655  7  Cookbooks $z United States $z New York $y 1925. $2
          rbgenr
     Ex: 655  7  Cookbooks $z France $y 1823. $2 rbgenr

793  Add the following tracing to every book in the collection:

     793 0_  American Institute of Wine & Food Culinary Collection.

2A1 12/96