CREATING ITEM RECORDS FOR SERIAL BOUND-WITHS
Created Jan. 21, 1992
Revised by Ryan Finnerty
Revision approved by DISC Section Nov. 2, 1998

Background

Each physical volume of a serial can only have one item record for circulation. However, when a title change occurs within a volume, the holdings of that volume are reflected on at least two different bibliographic records. In order to alleviate confusion for our patrons, it is necessary to link the item record for the bound volume to the bibliographic records for each title within the volume. This way the volume’s circulation status will display on all affected bibliographic records.

Directions

Attach an item record to the bib record for the first title bound in the volume:

• Include volume information for the entire volume
• Add the barcode to this record

Link the item record to each subsequent bibliographic record that have holdings bound in the volume:

• Select "x" from the menu in the item record
• Indicate to which title you would like to link the item record by using the standard Innopac search protocol (e.g. tjournal of UFO studies)
• Innopac will ask you if you really want to link the item to the record you have indicated. Respond accordingly
• Repeat if necessary
• Exit the item record. NOTE: Innopac will not ask you to make changes permanent.

In rare instances, two or more unrelated serial titles will be bound together. In this case, it is best to beg the Preservation Dept. to physically separate the distinct titles. The Preservation Dept. will not separate successive titles bound together.