ARCHIVED Feb. 7, 2008. RETAINED FOR HISTORICAL PURPOSES ONLY--DO NOT USE.


                                    UCSD INNOPAC DOCUMENTATION
                                  Approved Cat. Comm. and TSAC   
      
                                          November 5, 1992


UCSD Standards for Serial Records to be sent to DLA for CALLS

     In trying to identify the Old Burroughs records, there were
many records coded in ways that would cause them to go to CALLS,
but they do not meet any standards, and in some cases it is
questionable whether they should be in CALLS.  Therefore, this
document outlines what both InnoPac and DLA need to provide
minimum level records which do not generate error messages.  It
also makes some suggestions about additional fields.  It has been
reviewed and approved with some minor changes by the Cataloging
Committee.

         InnoPac Fixed Fields for Bibliographic Records

LANGUAGE
     Not required by either system but should be completed so 
          both systems can deal with language correctly
          (especially if other MARC language fields are not
          present).
     For nonMARC records goes into 008 when tapes are written 
          from InnoPac.

BRANCH
     An appropriate location code from the list of valid branch 
          locations must be completed for all records in InnoPac.

CAT DATE
     Must be completed or left blank in accordance with UCSD 
          record levels.
     Used as search criteria to determine which records are sent
          to DLA for CALLS.

MAT TYPE
     Required in InnoPac for all cataloged material at any level
          in order for patrons to limit properly.
     Required for Melvyl and CALLS to determine whether the 
          record is a serial or not for writing the appropriate
          tape format.

R CTRL CD
     Required in InnoPac and for CALLS to handle records
     properly.
     Used as part of search criteria for sending to or
     withholding records from CALLS.




          InnoPac Bibliographic Record Variable Fields

008
     Required by CALLS to prevent error messages.
     While it is best to create a real one in InnoPac, a default
          blank 008 is written to tape if one does not exist in
          the record.

022 (ISSN)
     Required if available so our records link to journal article
          indexes in Melvyl.

245 (Title)
     Required by both InnoPac and CALLS.

260 (Published)
     While not required in InnoPac, CALLS produces error messages
          with this field.

300 (Description)
     While not required in InnoPac, CALLS produces error messages
          without this field.

               Fixed Fields in the Checkin Record

     Since each record send to DLA for CALLS MUST contain an 850
field, a checkin record must exist for each serial sent.

C ACTIVITY
     Must have a proper code for the record to be sent to CALLS 
          because it is part of the search criteria. 

LOCATION
     An appropriate location code from the list of valid checkin
          record location codes must be included; otherwise CALLS
          will reject the record and produce an error message.

              Variable Field in the Checkin Record

CALL NO.
     Not required by CALLS or InnoPac, but should be included in
          all cases when appropriate.

LIB HAS
     Not required by CALLS or InnoPac, but should be included in
          all cases when appropriate. (Could be a generic
          Holdings Unrecorded statement.)

NOTE: Since InnoPac puts a period at the end of each 850 field,
all checkin records must have either CALL NO. or a LIB HAS or DLA
will reject the record because of an invalid location (location
followed by period).