Verifying Music Access Points In Innopac

 

This procedure is meant to be used in conjunction with the "UCSD Guidelines for On-line References" document available through TPOT, the appropriate sections of AACR2 governing establishing various kinds of headings, the LCRIs, the Music Subject Headings publication, and all other more detailed procedures and guidelines. (Local authority procedures are available via the TPOT at http://tpot.ucsd.edu/Cataloging/auth.html).

 

To begin checking headings, call up the bibliographic record and invoke the headings check using the "H" command. Alternately, enter the full screen editor and start a headings check by typing <Ctrl>G on a non-indexed line.

 

Personal and Corporate Name Headings

Look at the codes displayed for each heading to see if and how the heading has been used before. What you need to do is determined by the code:

 

Heading matches authorized heading in authority record (1 in code column)

--If the form of name on your piece in hand is the same as the form on the bibliographic record, the heading requires no further verification. However, if you recognize the heading as being of a type ordinarily requiring cross references, check to see if the local authority record includes them. If not present, search LC authority file and export if found, making sure to delete local authority record before export. If not found in national authority file, add cross references to local authority record.

--If the form of name on your piece is different, look at the Innopac authority record to be sure your variant form is accounted for. If it isn't, add it as a 4xx reference, and add a 667 note saying "add 400" or "add 410."

 

Heading is a cross reference to an established form (4 in code column): Call up the name display by keying the number next to the heading, and select the number that will refer you to the authorized form. Use the authorized form in your bibliographic record.

 

Heading is used in another bibliographic record (B in code column): Key the number of the heading to view the name sort.

--If there are no conflicts between the form in hand, the form on your bibliographic record, and the form in the sort, the heading requires no further verification. However, if you recognize the heading as being of a type ordinarily requiring cross references, check to see if there is a local authority record with the required variant forms. If not present, search LC authority file and export. If not found in national authority file, key local authority record.

--If you notice a conflict, use the "A" command to search the LC authority file at Innovative Interfaces:

If your heading is found, add the authority record to the proper name or subject Innopac index, adding any variant forms you might have on your piece, along with the appropriate 667 "add 400" note. Correct the form of name in your bib record if necessary. If there are only a few headings in the database needing to be corrected, correct them. If the number is greater, make a printout of the sort and indicate the headings to be changed.

If your heading is not found, determine the correct form of name and key an authority record if cross-references are necessary. Correct the form on your bibliographic record if necessary. Correct the form on other records where practical or print name sort screen for later correction.

 

Heading has not been used before in database (blank or N in code column). Key the number of the heading to view the name sort.

--If your heading is a variant of a heading in the name sort, use the "A" command to check the LC authority file to determine correct form:

If you find an authority record, correct the form of name in your bib record if necessary. If there are only a few headings in the database needing to be corrected, correct them. If the number is greater, make a printout of the sort and indicate the headings to be changed. If the authority record has references, add to proper name or subject index of Innopac database, along with any additional local references and notes.

If you don’t find an authority record, determine the correct form of name. Key an authority record if cross-references are necessary. If the established form differs from the form on your bibliographic record, correct it. Also correct the form on other records where practical or print name sort for later correction.

--If no other headings are found, accept the form on your bibliographic record. Key an authority record if cross-references are necessary. If the established form differs from the form on your bibliographic record, correct it. Also correct the form on other records where practical, or print name sort screen for later correction.

 

Uniform Title Headings

The headings check behaves differently depending on whether you’re verifying a title in a 240 field or a name/title string as an added entry. A check on a 240 field compares the title string against title strings following name headings. A hit on a very distinctive string can be considered a match in most cases, but what looks like a hit with a more generic heading is often a false drop. A check on an added entry string is even more deceiving. Only the name portion of these is being verified, though it appears that the entire string is being verified.

--If you have a very distinctive 240 that displays with codes indicating that you have a match in the authority file, call up the line to verify that the title is exactly the same as the name/title string that you will be directed to. If everything matches, you are done with this heading.

--In all other cases, call up the line number to see the name sort. From that screen call up the bibliographic sort for the composer (not the authority sort).

 

If you find a match with your uniform title, and there are no conflicts, you are done verifying the heading. If there are variant forms of title on your piece, however, be sure to check the authority record to be sure they're accounted for. Modify or key the authority record if necessary.

 

If you find conflicts in the bib sort, call up the LC authority file at III and look for an authority record to break the conflict.

If found, add the record to the local III database, into the name index (in most cases, unless the heading is a subject). Insert any additional references that might be needed. Correct your bib record and bib records in the sort as needed. If there are too many records to be corrected, make a printout of the screen(s) on which they appear, and indicate the correction needing to be made.

If not found, determine the proper form of the uniform title and make necessary corrections to bib records. Key an authority record if cross-references are called for.

 

If you find no precedent in the bib file, determine if you have a distinctive or generic uniform title.

If you have a distinctive title on a piece in hand that matches the title used in the bib record, you can stop here. Use your judgment if you think a search would turn up a different uniform title in a different language or form.

If you have a distinctive title on a piece in hand that differs from the form recorded in your bib record, determine the correct form and key an authority record.

In the case of a generic title, formulate the uniform title if this is simple to do, and key an authority record if cross-references will be needed. Otherwise, consult the LC authority file and use the heading if found. Export the record if you would capture references. Lacking an authority record, establish the heading and key an authority record if needed to capture cross-references.

 

Series

There are three areas of series requiring checking. As with names, the form of the series is important to verify and keep uniform. The second facet of a series is whether it is traced (a series added entry, an SAE) or not traced (series not used, or SNU). Another important area is to keep uniform the way a series is numbered. From the headings check, you can determine the correct form of a series. The other two facets, however, cannot be determined this way, and require verification via a parallel Innopac session or after you exit the bibliographic record.

Verifying the Form of a Series: After doing a headings check, decide what to do based on how the heading was used before:

--Heading matches heading in authority record (1 in code column): Accept form and verify numbering and treatment.

--Heading is a cross-reference to an established form (4 in code column): Call up the series display and select the cross reference that will lead you to the authorized form. Use the authorized form in your bib record. Verify numbering and treatment.

--Heading is used in another bibliographic record (B in code column): Key the number of the heading to view the series sort, and view the LC authority file by using the "A" command.

If your heading is found, add the authority record to the Innopac name index, adding any variant forms you might have on your piece, along with the appropriate 667 "add 400" note. Correct the form of series in your bib record if necessary. If there are only a few headings in the database needing to be corrected, correct them. If the number is greater, make a printout of the sort and indicate the headings to be changed.

If your heading is not found, refer the heading to series establisher.

Verifying Series Numbering and Series Treatment: After you have verified your heading and exited your bibliographic record, call up the series authority record. If the record has a 642 field, consider yours a numbered series, and use the prefix indicated in the authority record, if any, before your series number. A "t" in the 645 indicates a traced series, an "n" and untraced one. Make any necessary changes to your bibliographic record to reflect series numbering and treatment.

 

Subject Headings

Verifying subject headings is similar to verifying name headings, though in general you will not be required to key or modify many subject headings. However, be on the lookout for form subdivisions entered in subfield x. Update the form subdivisions to contemporary practice by changing their subfield indicator to "v."

Heading matches authorized heading in authority record (1 in code column)

--If the form of heading on your piece in hand is the same as the form on the bibliographic record, the heading requires no further verification. However, if you recognize the heading as being of a type ordinarily requiring cross references, check to see if the local authority record includes them. If not present, search LC authority file and export if found, making sure to delete local authority record before export. If not found in national authority file, add cross references to local authority record.

Heading is a cross reference to an established form (4 in code column): Call up the name display by keying the number next to the heading, and select the number that will refer you to the authorized form. Use the authorized form in your bibliographic record.

Heading is used in another bibliographic record (B in code column): Key the number of the heading to view the name sort.

--If there are no conflicts between the form on your bibliographic record and the form in the sort, the heading requires no further verification. However, if you recognize the heading as being of a type ordinarily requiring cross references, check to see if there is a local authority record with the required variant forms. If not present, search LC authority file and export. If not found in national authority file, key local authority record.

--If you notice a conflict, use the "A" command to view the LC authority file at Innovative Interfaces:

If your heading is found, add the authority record to the Innopac subject index. Correct the form of subject in your bib record if necessary. If there are only a few headings in the database needing to be corrected, correct them. If the number is greater, make a printout of the sort and indicate the headings to be changed.

If your heading is not found, determine the correct form of subject, using the various subject formulation tools available. In most cases, you will have a form heading that can be verified by consulting the information on music form headings. Correct the form on other records where practical or print out the subject sort for later correction.

 

Heading has not been used before in database (blank or N in code column). Key the number of the heading to view the name sort.

--If your heading is a variant of a heading in the subject sort, check LC authority file to determine correct form:

If you find an authority record, correct the form of subject in your bib record if necessary. If there are only a few headings in the database needing to be corrected, correct them. If the number is greater, make a printout of the sort and indicate the headings to be changed. If the authority record has references, add to subject index of Innopac.

If you don’t find an authority record, determine the correct form of subject, using the various subject formulation tools available. In most cases, you will have a form heading that can be verified by consulting the information on music form headings. Correct the form on other records where practical or print out the subject sort for later correction.

--If no other headings are found, accept the form on your bibliographic record. Key an authority record if cross-references are necessary. If the established form differs from the form on your bibliographic record, correct it. Also correct the form on other records where practical, or print name sort screen for later correction.