TPOT: Cataloging--Deleting OCLC Symbol for serials

PROCEDURE FOR DELETING OCLC SYMBOL FOR SERIALS

Approved by Deletions Process Management Team Nov. 20, 1996
Owned by: Crystal Graham
Sept. 6, 1994
Revised Dec. 14, 1996
Revised Dec. 1, 1998

The weekly printout of deleted serials records is generated by the DISC Section after review of the records coded for deletion. It includes all records coded R CTRL CD "d" which were deleted from the MELVYL PE database and deleted or suppressed from public view in Innopac. This procedure is carried out in the Catalog Dept. to ensure accurate representation of our holdings in OCLC.

I. Cross off duplicate records and records without OCLC numbers on list of deleted records.

II. For all records not crossed off the list, search Innopac by OCLC record number (search key: o).

A. If no record is retrieved, leave it on the list for further processing.

B. If a record is retrieved, look at the title and 001 field to assure that the correct record was retrieved.

1. If the title and 001 do not match your search but the only difference in the 001 field is the last digit, consider the record "not retrieved" and leave it on the list for further processing. (Innopac does not include the last digit in the index so occasionally a different record is retrieved). 2. If the title and 001 match your search, proceed to the next step.C. Look at the R CTRL CD.
1. If it is coded "d," leave it on the list for further processing.

2. If it is coded anything other than "d," cross it off the list.

III. For all records not crossed off the list, search OCLC by record number (search key: #). Look at the title to make sure you have retrieved the correct record. Look at the OCLC record number in the upper left-hand corner of the retrieved record. A. If the OCLC record number matches the number you keyed, look for the CUS holdings symbol. 1. If the record says "Holdings in CUS," delete the holdings symbol by entering "delh" and the send command. Check off the record as completed. 2. If the record says "No holdings in CUS," check off the record as completed.B. If the record number does not match, look at the 019 field. 1. If neither the record number nor the 019 match the number you keyed, search again to make sure you did not make a typographical error. If there is still no match, refer to supervisor. 2. If the 019 matches the number you keyed, copy the OCLC record number which appears in the upper left-hand corner of the retrieved record (or make a printout). Search the OCLC record number in Innopac. a. If the OCLC record number of the retrieved record retrieves a record in Innopac, check the R CTRL CD.
1. If it is coded anything other than "d," cross it off the list.

2. If it is coded "d," go back to OCLC and delete the CUS holdings symbol from OCLC by entering "delh" and the send command. Check it off as completed.

b. If the record number of the OCLC record does not retrieve a record in Innopac, go back to OCLC and delete the CUS holdings symbol by entering "delh" and the send command. Check it off as completed.IV. Look over the list to make sure that all records are crossed off or checked as completed. Report to supervisor that the list is completed.