TECHPRO CHINESE: APPENDIX B, CATALOGING SPECIFICATIONS
Prepared by: Shirley Higgins & Cindy Geraldo
Modified by: Marilu Vallejo May 19, 2000
Modified by Shi Deng, September, 2001

This appendix contains:

1. National Standard Resources to be Applied to Original Cataloging for UCSD.
2. Guidelines for Creating New OCLC Records: Books.
3. Verifying Headings and Assisting UCSD With Authority Records.
4. Shelflisting Procedures.
5. Instructions for Exporting OCLC Records to InnoPac.
 
 

1. National standard resources to be applied to original cataloging for UCSD.


2. Guidelines for Creating New OCLC Records: Books.

Prepared by: Marilu Vallejo for TechPro Processing, January 21, 2000
 

INPUTTING GUIDELINES FOR OCLC RECORDS: BOOKS

 

FIXED FIELDS
Tag  Definition  Treatment
Audn  Target Audience Ignore.  Default=blank (unknown or not specified).
Biog  Biography  Change if necessary.  Default=blank (no biographical material).  See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/biog.htm
BLvl Bibliographic Level Change if necessary.  Default=m (monograph).  See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/blvl.htm
Conf  Conference Publication Change if necessary.  Default=0 (not a conference).  Conference=1.
Cont Nature of Contents Ignore.  Default=blank (not specified).
Ctrl Type of Control Ignore.  Default=blank (not specified).
Ctry  Country of Publication Input.  Default=xx (no place).  Use LC MARC Code List for Countries:  http://lcweb.loc.gov/marc/countries
Dates  Date 1 and Date 2 Input.  Default=fill character.  See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/dates.htm
DtSt  Type of Date/Publication Status Input.  Default=fill character.  See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/dtst.htm
Desc  Desc. Cat. Form Input.  Default=fill character.  See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/desc.htm
ELvl  Encoding Level Input.  Default=fill character.  See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/elvl.htm
Entered Date Entered System-supplied.  Default=current date.
Fest  Festschrift Change if necessary.  Default=0 (not a festschrift).  See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/fest.htm
Fict  Literary Form (formerly Fiction) Change if necessary.  Default=0 (not fiction).  Fiction=1.  Code 0 (zero) or 1 as appropriate.  Do not use detailed literary form coding.
Form  Form of Item Change if necessary.  Default=blank (not micro, large, Braille, or regular reproduction).  See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/form.htm
GPub Government Publication Change if necessary.  Default=blank (not a gov. pub.).  See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/gpub.htm
Ills  Illustrations Ignore.  Default=blank (no illustrations).
Indx  Index Change if necessary.  Default=0 (no index, location index, or gazetteer).  Index, location index, or gazetteer=1.
Lang  Language Code Input.  Default=fill character.  Use LC MARC Code List for Languages:   http://lcweb.loc.gov/marc/languages/
MRec Modified Record Code Change if necessary. Default=blank (not modified). See OCLC Bibliographic Formats and Standards: http://www.oclc.org/oclc/bib/mrec.htm
OCLC OCLC Control Number System-supplied.  Default=NEW.
Rec stat Record Status System-supplied.  Default=n (new).
Replaced Date of Last Replace System-supplied.  Default=date entered.
Srce  Cat. Source Code Input.  Default=fill character. See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/srce.htm
Type  Type of Record Change if necessary.  Default=a (books and micros of books).  Use "t" for UCSD theses and dissertations.

 

VARIABLE FIELDS
Tag  Definition Treatment
006 Fixed-length Data Elements--Additional Materials Characteristics Input only when book or microform is accompanied by non-book material which is substantial enough to be considered primary material (could be cataloged as a separate item).  Follow the fixed field guidelines for the format appropriate to the accompanying material. 

See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/006.htm

See UCSD Policies for Format Integration Implementation: 
  http://tpot.ucsd.edu/Cataloging/Formats/fitfrept.html [TBD]
007 Phys. Desc. Fixed Field Input for preservation microforms and for computer files that accompany books. 

See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/007intro.htm

See UCSD Policies for Format Integration Implementation: 
 http://tpot.ucsd.edu/Cataloging/Formats/fitfrept.html [TBD]
010  LC Control Number Input if available when inputting exact LC copy (NUC or CIP).
015  National Bibliography No. Input if available when inputting exact LC copy only.
018  Copyright Article Fee Code Input if applicable.
020  ISBN Input if available.
040  Catalog Source Default = CUS |c CUS.  Change to DLC |c CUS when inputting exact LC copy.
041  Language Code Input if applicable.
043 Geographic Area Code Input. 
See OCLC Bibliographic Formats and Standards: 
 http://www.oclc.org/oclc/bib/043.htm
050  LC Call Number Input if available when inputting exact LC copy only. 

Use of Multiple Call Numbers: 
Multiple call numbers (090/090 fields in member input; or 050 0/050 14 fields in member input of LC copy and LC minimal level records) are allowed in these circumstances only: 
a. Literature numbers vs. PZ numbers for fiction.
b. Bibliography number vs. subject.
c. LC minimal number vs. member call number.
d. Classed together vs. classed separately call numbers for monographic series.

For example, if LC NAF treatment differs from UCSD treatment in the series authority record, i.e., LC chooses to class together a monographic series and UCSD classes it separately, you may add a second call number in an 090. In all other cases, only one 090 should appear in the record. 

When inputting retrospective LC cataloging with a call number and UCSD chooses to use a different LC based call number, add the second call number in a second 050 field so that both call numbers remain in the OLUC. Code the first indicator "1" and the second indicator "4." Remember that input of the 050 automatically deletes any 090. 
051  LC Copy, Issue, Offprint Statement Input if available when inputting exact LC copy only.
060 National Library of Medicine Call Number Input if available when inputting exact NLM copy only.
061 National Library of Medicine Copy Statement Input if available when inputting exact NLM copy only.
074  US GPO Item Number Input if applicable.
082  Dewey Decimal Call No. Input if available when inputting exact LC copy only.
086  Government Documents Classification Number Input if applicable.
090  Locally Assigned LC-type Call Number All except Biomed: input as necessary.  If 099 required, also input appropriate 090. See 050 for Multiple Call Numbers.
096  Locally Assigned NLM-type Call Number Biomed only: input as necessary.  If 099 required, also input appropriate 096 if readily available.
099  Local Free Text Call No. Input as necessary.
1XX  Main Entry:
100 Personal Name 
110 Corporate Name 
111 Meeting Name 
130 Uniform Title		 Input if applicable. 
240  Uniform Title Input if applicable.
245  Title Statement Input.
246  Varying Form of Title Input if applicable.
250  Edition Statement Input if applicable.
260  Publication, Distribution, Etc. Input.
300 Physical Description Input.
4XX  Series Statement Input if applicable. Follow LCAF treatment when available. 
Reformat after updating OCLC and edit to reflect UCSD treatment if this differs from LCAF treatment.
500  Notes For Level I, notes may be required to justify added entries, according to AACR2R rule 21.19F. Enter all notes, as described in AACR2R chapters 1-12 that are applicable to the item in hand.
501  "With" Note Input only when two or more works issued independently have been subsequently placed together under one cover.
502  Dissertation Note Input if applicable.
504  Bibliography, Etc. Note Input if applicable.
505  Formatted Contents Note Input if applicable using $a only.
515  Numbering Peculiarities Input if applicable.
530 Additional Physical Form Available Note Input if additional formats are accessible at UCSD.  Also add 856 field if appropriate.
533  Photoreproduction Note Input if applicable.
538  System Details Note Input for accompanying computer files when information is readily available from the piece in hand.
546  Language Note Input if applicable.
550  Issuing Body Input if applicable.
580  Linking Entry Complexity Note Input if applicable (component parts and technical reports).
590  Local Note Input when necessary based on local procedures.
600-651  Subject Added Entries:
600 Personal Name 
610 Corporate Name 
611 Meeting Name 
630 Uniform Title 
650 Topical Term 
651 Geographic Name		 Input if applicable. Do not input $e, $u or $4.
690  Local Subject Added Entry, Topical Term Input for UC dissertations and theses per UC Standard (e.g., Dissertations, Academic...).
700-740  Added Entries:
700 Personal Name 
710 Corporate Name 
711 Meeting Name 
730 Uniform Title 
740 Added Entry, Uncontrolled Related/Analytical Title		 Input if applicable. Do not input $e, $u, $x, or $4.
773  Host Item Entry Input if applicable for component parts only.
776  Additional Physical Form Entry Input all information if applicable for preservation micro only.  For other materials, input $c and $w if needed.
790-793  Local Added Entries:
790 Personal Name 
791 Corporate Name 
792 Meeting Name 
793 Uniform Title		 Input if applicable.
800-830  Series Added Entries:
800 Personal Name 
810 Corporate Name 
811 Meeting Name 
830 Uniform Title		 Input if applicable, using the LCNAF form if available. If not available, input locally established form. If UCSD form differs from LCNAF form, it will be necessary to reformat after updating to reflect UCSD form. Do not input $e, $u, or $4.
856  Electronic Location and Access Input if applicable and easily available.  Verify URLs.
949  Local Processing Information Input 949 fields to create InnoPac bib and item records.

 

3. Verifying Headings and Assisting UCSD With Authority Records.

When creating new records on OCLC, all name, series, and uniform title headings used must be verified in, and input as found in the Library of Congress Authority File on OCLC (LCAF).

LC For headings which were found in the LC authority file on OCLC, and which don't have x-refs.
LCX For headings which were found in the LC authority file on OCLC, and which do have x-refs.
O For headings which were not found in the LC authority file on OCLC, and were therefore established by TechPro staff.
  Record variant forms of headings which must be added as cross references on
authority records.


4. Shelflisting procedures.

General note: When assigning call numbers, UCSD uses double digit book cutter numbers.

Original Cataloging
Assign call numbers using LC Classification schedules, Super LCCS, LC Subject Cataloging Manual: Classification, and LC Subject Cataloging Manual: Shelflisting. For bibliographies, prefer the subject, rather than the bibliography classification number. Use double digit book cutter numbers and dates. Search call numbers in UCSD's shelflist and adjust book cutter
numbers as needed.
 

 5. Instructions for exporting OCLC records to InnoPac.

Bibliographic Records:

To export bib records, two 949 fields must be added to the OCLC record. One 949 contains information for the creation of the InnoPac bib record, and the other 949 contains information for the creation of the InnoPac item record. UCSD uses constant data records or macros to create 949 fields to export OCLC records to InnoPac.

Bib record 949:

949 _1 $a *recs-b;bn-[branch code];b1-m;ov-.b[InnoPac bib record number];

"*recs-b" starts every bib record export line.

"bn-" is for the branch code. Branch codes are:
 
irps IR/PS
icul East Asia

"b1-m" [b one-m] is used for monographs.

"ov-" is followed by the InnoPac bib record number of the record to be overlayed.

example:
949 _1 $a *recs-b;bn-cul;b1-m;ov-.b12345678;

Item record 949:

949 __ $a [call number class number] $b [call number cutter number and date] $d [volume designator--use if other than default "v." is needed] $e [volume number] $u [free text volume info] $g [copy number--use if other than default "1" is needed] $i [barcode] $l [item location code] $n [note] $s [status code--use "i" for in process] $t 0 [zero for monograph] $z [MARC tag
and indicator numbers from the call number]

This 949 must always contain subfields a, b, i, l, n, s, t, and z. Subfields d, e, u, and g are used as needed.

Item record location codes are:
 
ik IR/PS stacks
ir IR/PS Ref
ckea East Asia stacks
crea East Asia Ref

For statistical purposes, always input a note in the item record using this format:

cat[3 letter code for month and 2 digit year];tpc[for TechPro Chinese];1[one bib record];[IN=original cataloging, or ENH=enhance or upgrade cataloging]

The month codes are:
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC

examples of completed 949 fields:

949 __ $a HC257 $b .D56 1997 $i 31822023857493 $l ckea $n catFEB99;tpc;1;ENH $t 0 $s i $z 050 00

949 __ $a AS161 $b.B39 1990 $d Bd. $e 1 $g 2 $i 31822034095734 $l ik $n catFEB99;tpc;1;IN $t 0 $s i $z 090