SRLF TRANSFERS

Prepared by: J. Donovan
Date: May 5, 1998
Approved by: Catalog Dept. Database Management & Disc Sections
Revised: January 28, 2002

U.S. documents withdrawn from the collection will be transferred to SRLF or processed for the Needs and Offers list. Titles already at SRLF will be offered to other Depositories.

A. Search the title on MELVYL to determine if it is held at the SRLF.

1. TITLE HELD IN SRLF:

Monographs

Delete Innopac record or pull shelflist/series card.
Record withdrawn statistic
Record withdrawn in lieu of sending to SRLF [NEW STAT]
Give title to Receiving Assistant for Needs & Offers processing

Serials

Send only fill-in issues for titles held at SRLF
Adjust holdings on Innopac checkin record. or series card
Give fill-in issues to Serials SRLF Processor in Catalog Dept..
Record transfer statistics

2. TITLE NOT HELD AT SRLF:

Record on Innopac

Monographs:

Change BRANCH CODE to "srlf"
R CTRL CODE [blank]
Change LOCATION code to "cdlf"
Record transfer statistics
Notify Annex staff that there are materials to stage for SRLF
Request Annex staff pick-up mateials for SRLF

Serials:

Do not change serial record
Give to Serials SRLF processor in Catalog Dept. DISC section
Record transfer statistics

Record not on Innopac

Export the record
Branch code: culd
R ctrl code: -
Location code: cdsus. .
Records without R ctrl code "-" will not go to MELVYL

After two weeks, check MELVYL for tapeload information by typing "show cat loading" at the prompt. The display will read as follows: UCSD INNOPAC: 3/14/98

This message indicates that all Innopac records that were updated before 3/14/98 were loaded into the MELVYL database. After UCSD holdings are loaded on MELVYL, process as follows::

Serials

Attach holdings
Give to Serials SRLF processor in Catalog Dept. Disc Section
Serials will change record codes
Record transfer statistics

Monographs

Change BRANCH CODE from "culd" to "srlf"
R CTRL CODE [blank]
Change LOCATION CODE from "cdsus" to "cdlf"
Record transfer statistics
Notify Annex staff that there are materials to stage for SRLF
Request Annex staff pickup materials