Bibliographic access to the majority of the Document collections is provided by fully cataloged records acquired through the CUL Catalog Dept. (non-U.S.) or the MARCIVE GPO tapes (U.S.). There are however categories of documents which do not receive standard records from either of these sources and do not warrant the expense of original cataloging. In general these materials represent government produced emphemera such as flyers, posters, announcements, etc., some of which are serials.
Depository regulations require that all depository materials be added to the document collections and appropriate bibliographic access provided. To provide timely and inexpensive access and at the same time comply with Government Printing Office and California depository regulations, the Documents Dept. proposes entering minimal level online records for the above mentioned documents. We believe that there are two appropriate minimal record levels, one for systemwide access through MELVYL and one for local access only on ROGER. Documents bibliographers are responsible for identifying appropriate treatment for these materials.
CATEGORIES
Specific categories of materials that we believe are excellent candidates for this treatment include: posters, flyers, seals, some pamphlet file materials and materials which will not be retained in the permanent collection. These materials generally provide consumer information, government course related information, procedural guides, notices, etc. They are generally non-superseded U.S. materials, which must be retained for five years, and California materials, which must be retained permanently, all of which do not have standard cataloging records available. In summary minimal level records would be used to provide brief bibliographic control for emphemera, to control pamphlet materials, and some 1-2 page California, San Diego or European Community serials such as Monthly rabies cases in California.
MELVYL/ROGER ACCESS
Permanent MARC level records reside in INNOPAC and MELVYL. Non-permanent MARC records reside in INNOPAC only.
Permanent record elements are based on the list of fields required by Melvyl for minimal level cataloging records. These records are entered directly on Pac in MARC format and a Cat Date entered. Headings are be verified and item or checkin records attached.
MELVYL RECORD ELEMENTS
BIBLIOGRAPHIC RECORD
InnoPac Fixed fields
Leader
Record i.d. (system supplied)
Used (system supplied)
Lang Branch Mat type RControl CD Cat date Gov pub Country
InnoPac Variable fields:
008 1xx verified
**Desc 245 a
**Encoding level 260 a,b,c,
REC STAT 300 a
REC TYPE
BIB LEVEL
Date ent
Date one
Country
Form (Reproduction)
Gov Pub
Lang
**Required by MELVYL - Not part of editable bytes in InnoPac 008- always blank default
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ITEM RECORD
Location Item type Status Call number
945
BC
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CHECKIN RECORD
C activity RLOC Location Call number Lib has
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SAMPLE MELVYL MINIMAL LEVEL RECORD
BIBLIOGRAPHIC RECORD
LANG: eng BRANCH: culd MAT TYPE: m R CTRL CD: -
CAT DA 12-2-91 GOV PUB CD: s COUNTRY: cau
110 10 California.|bState Dept. of Education
245 00 Course in carpentry : |bsafety, workbook and tests
260 Sacramento : |bThe Dept.,|c1988
300 30 p.
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ITEM RECORD
C: 1 STATUS: - Item type 0 LOC: cdsc
099 E778|aS23 [099 2 for US]
945
BC
LOCAL ACCESS ONLY (NO MELVYL)
BIBLIOGRAPHIC RECORD
LANG: eng BRANCH: culd MAT TYPE: m RCTRL CD: M*
CAT DA 12-2-91 GOV PUB CD: s COUNTRY: cau
245 00 How to get a smog check
260 1988
300 8 folded leaves
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ITEM RECORD
C: 1 Status: - Item type: 0 LOC:cdpc
099 C971|aS663|a1988 [099 2 for US]
CHECKIN RECORD
C activity RLOC Call number Lib has
*Combination of Create date, RControl M and Location will allow Systems Dept. to create a
review
file for deleting non-permanent
records.
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SAMPLE ROGER DISPLAY
LIBRARY SSH DOC
TITLE How to get a smog check
PUBLISHED 1988
DESCRIPTION 8 folded leaves
LOCATION CALL NUMBER STATUS
SSH Doc CAL Pam C971 S663 1988 Available