GPO SuDoc Corrections

The Superintendent of Documents (SuDoc) classification number, assigned to federal depository documents by Government Printing Office (GPO) staff, is frequently changed by GPO. Changes and/or corrections to the SuDoc number are identified in a number of ways:

• Notice in Administrative notes (ADMIN NOTES), GPO's newsletter for depositories
• Shipping list notices
• Listserve notices from other depositories
• Discrepancies with number assigned and 'List of classes' number
• Discrepancies in the 086 OCLC field
• Corrected number (086) on MARCIVE bibliographic record.

When SuDoc number discrepancies are identified, materials owned need to be retrieved, relabeled and the bibliographic and item records corrected. Corrections for materials which are not owned are disregarded.

When the GPO corrections are received, determine whether the title is in the documents collection:

• Search Innopac for a bibliographic record, either minimal level record (MLR) or MARC record. Make a printout of any record found and retrieve document
• If there is no PAC record, check the shelflist and series card file. If there are any cards, pull them and retrieve documents from the collection.

If there are no records on PAC or in the manual files, check if the item number is in the Item file to determine if it is a deselected or not selected (NS) item. If the correction is for a deselected title, check the collection for the title. If the material is not owned pull the Item Card for the Supervisor to note on the Card that there are no holdings and no records.

Processing corrections for titles in the collection:

Materials with PAC records, correct the record on PAC:
• Correct the SuDoc number on the bibliographic and item record. Correct both 086 and 099 2 if present.
• Add note in the item record for MLR's only: 'SuDoc corrected per Source.[initials][date].'
• Correct the SuDoc number on document and inside cover of paper documents. On MICRO, change the SuDoc number with the permanent marker on each micro that has the SuDoc. Correct the SuDoc if it is also on the envelope.
• Add note by Depository stamp: 'corr.per (source)[date]'. Barcode the document if necessary.

Materials with no PAC record:

• Export an OCLC record and follow the above procedure.
• Use location annotated on shelflist card (no location = stacks).
• Place the material on truck for shelving.