Shirley Higgins
November 24, 1997
Last updated February 11, 2008
In June 1992, the Catalog Department began experimenting with generating workload statistics "automatically" from coded information added to InnoPac item record notes. This procedure and programming were adapted from an Acquisitions Dept. process which was developed in 1990. In the fall of 1992, the Catalog Department officially adopted the procedure, which has become known as "autostats." In September 1995, the department began testing a new method of coding, compiling, and reporting autostats which was officially adopted in January 1996. On October 1, 1996, several new autostats codes were added to enable the Department to more accurately measure workload. In October 1997, revised procedures were issued that incorporated small changes from the previous year.
In October 1998, Section Heads approved a plan to revise autostats coding to make it more efficient for catalogers to code for multiple tasks, and to make it easier for the autostats compiler to identify stats for each department.
This document contains the following procedures and tables:
1. Procedures for Coding Autostats Item Notes.
2. Autostats Month Codes.
3. Autostats Cataloging Codes and How They Relate
to UC Statistical Counts.
4. Alphabetical List of Catalogers by Surname.
5. Alphabetical List of Catalogers by Initials.
6. Examples of Autostats Coding.
7. Guidelines for Assigning New Cataloger's Initials
or Autostats Codes.
For instructions on coding authority records for NACO autostats, see the UCSD NACO Contribution Procedure.
1. PROCEDURES FOR CODING AUTOSTATS
ITEM NOTES
How to Create an Autostats Note
Autostats notes are used by the Metadata Services Dept. (MSD) and the Mandeville Special Collections Library (MSCL).
The autostat note is composed of a prefix that indicates department ("cat" for MSD and "mscl" for MSCL), followed by a three letter month code, the last two digits of the year the item is cataloged, cataloger's initials, the number of titles to be credited (usually just "1"), and codes for the type of copy or material being processed. The program is not case-sensitive, so all caps, all lower case, or a mix is acceptable. Semi-colons are used to separate the various elements.
[dept]mmmyy;[initials];1;[task]
Example:
catjan99;rv;1;mem
The "1" indicates one title cataloged. For bound-withs, indicate the number of titles cataloged and linked to the single item record:
catjan99;cek;5;cip
Separate item notes are required for each task performed (SA, IP, ENH, etc.):
catjan99;mv;1;sa
catjan99;bdf;1;ip
Autostats notes may be created upon export from OCLC to MilCat by inserting a subfield "n" into the 949 field that creates the item record:
949 1 |n catjan99;gb;1;mem ...
OCLC Connexion Client users may have this coded into a customized macro. Ryan Finnerty, Jim Soe Nyun, and Aaron Olsen have developed customized macros for various units.
Existing MilCat item records, from the copy cataloging workflow, for example, may be coded for autostats by adding a non-MARC note directly in MilCat, using MacroExpress macros. MacroExpress macros were designed for MilCat autostats notes because MilCat macros do not have all the functionality required to accurately create autostats notes.
Contact Aaron Olsen or Jim Soe Nyun for assistance with macros.
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
3. AUTOSTATS CATALOGING CODES AND
HOW THEY RELATE TO UC STATISTICAL COUNTS
| Cataloging code | Meaning and Usage | Count for UC? |
| AC | Added copy
DBM and SCU use this for added copies. Other catalogers do not code added copies. |
No. |
| AEV | Added electronic version
Use this code for adding electronic access to an existing INNOPAC print record. (Effective 8/1/96) |
No. |
| AM | Accompanying materials |
No. |
| AV | Added volume
Added volumes cataloger, CJK, and Music & Media catalogers use this for added volumes. Other catalogers do not code added volumes. |
No. |
| CCA | Copy CONSER authentication. Used when cataloger CONSER authenticates an existing OCLC member record. | No. |
| CDL | California Digital Library
Designates materials cloned by SCPU (Shared Cataloging Program Unit). Additional codes, e.g., SA, AEV, CEH may be used with CDL. (Effective 7/1/99) |
No. |
| CEH | CONSER enhance
Enhancement of authenticated CONSER records (042 present). (Effective 12/1/97) |
No. |
| CFC | Computer file, copy cataloging | Yes. Count as new copy cataloging. |
| CFK | Computer file, new input, K level | Yes. Counted as new original cataloging. |
| CFM | Computer file, monograph | No. |
| CFN | Computer file, new input, I level, no precedent | Yes. Counted as new original cataloging. |
| CFP | Computer file, new input, I level, with precedent | Yes. Counted as new original cataloging. |
| CFS | OBSOLETE: Computer file, serial | No. |
| CIP | LC CIP copy cataloging
Use for LC CIP exact copy. (Effective 10/1/96) |
Yes. Count as new copy cataloging. |
| CON | Retrospective conversion
Use this for conversion records. |
Yes. Count as retrospective conversion. |
| COP | Copy cataloging
DBM, MSCL, Music & Media, SCPU, and SCU catalogers will use this code for exact copy. CJK and Books & Maps catalogers will not use this code. 10/1/96. |
Yes. Count as new copy cataloging. |
| CORR | Corrections
Use this code for corrections that require substantial work. |
No. |
| EEH | Electronic enhance
DISC catalogers use this code. (Effective 11/1/96) |
No. |
| ENH | Enhance (master record replacement)
Monographs catalogers use this code for master record replacement (including upgrades and traditional enhances). Do not use for serials or electronic enhances, which have their own codes. (Effective 10/1/96) |
Yes. Count as new copy cataloging. |
| EVD | Export verification
DBM uses for EV and labeling. (Effective 7/1/99) |
No. |
| IN | New input, I level, no precedent
Use this code for "whole book" cataloging (new input + subject analysis and classification). Do not use for electronic resources which have their own codes. |
Yes. Count as new original cataloging. |
| IP | New input, I level, with precedent
Use this code for I-level new inputs with precedent copy or subject analysis performed by another cataloger. Do not use for electronic resources which have their own codes. |
Yes. Count as new original cataloging. |
| K | New input, K level | Yes. Count as new original cataloging. |
| LF | Annex, Destined for SRLF | No. |
| MEH | Music enhance | Yes. Count as new copy cataloging. |
| MEM | Exact OCLC member copy
(Effective 10/1/96) |
Yes. Count as new copy cataloging. |
| MEM2 | Added paper version, member copy. Use this code when processing the paper version of a resource after the electronic version has already been cataloged. (Effective 11/1/03) | Yes. Count as new copy cataloging. |
| MF | Obsolete: Microformat | No. |
| MLN | OBSOLETE: Melanesian | No. |
| MNH | Monographic OCLC enhance. Enhance not associated with other cataloging activities, e.g., adding 086 field to record. Used by SCU catalogers. | No. |
| MRC | LC MARC copy cataloging
(Effective 10/1/96) |
Yes. Count as new copy cataloging. |
| MRC2 | Added paper version, MARC copy. Use this code when processing the paper version of a resource after the electronic version has already been cataloged. (Effective 1/1/04) | Yes. Count as new copy cataloging. |
| NX | OBSOLETE: Annex, non-SRLF | No. |
| OCA | Original CONSER authentication. Used when cataloger creates an original CONSER authenticated master record in OCLC. | No. |
| RBL | Relabel
DBM use only. (Effective 7/1/99) |
No. |
| REC | Recataloging. Includes recataloging activities such as withdrawing records, creating new records or sustantially revising existing records, changing integrating resource records, etc. Does not include serial title changes. (Effective 4/1/03) | No. |
| SA | Subject analysis and/or classification
Use this code for subject analysis/classification when performed separate from whole-book cataloging. |
No. |
| SCA | Subsequent CONSER authentication. Used when cataloger upgrades a lower level CONSER authenticated record to a higher level CONSER authenticated record (e.g. upgrades "msc" to "lcd"). | No. |
| SEH | Serial enhance
Enhancement of unauthenticated serial records (no 042 present). (Effective 11/1/96, revised 12/1/97) |
No. |
| TC | Serial title change
CJK and DISC catalogers use this code for serial title changes. |
No. |
| WPI | New input working paper serial record, I level
DISC catalogers use this code for I-level new input serial records for working papers. (Effective 10/1/96) |
Yes. Count as new original cataloging. |
| WPK | Working paper, analytics, K level input
OSM student catalogers use this code for working paper analytics, new K-level inputs. (Effective 10/1/96) |
Yes. Count as new original cataloging. |
| WPM | Working papers with exact copy
OSM student catalogers use this code for working paper analytics with exact copy. DISC catalogers use this code for copy cataloging for working papers serial records. (Effective 10/1/96) |
Yes. Count as new copy cataloging. |
4. ALPHABETICAL LIST OF CATALOGERS
BY SURNAME
NOTE: This list contains the names and initials of all catalogers who
have ever coded autostats. When assigning new cataloger's initials,
avoid using initials that have previously been used.
| Name | Initials | Section |
| Adams, Kathy | kca | SCU |
| Alago, Flordeliza | fa | DISC |
| Anderson, Mayumi | ma | CJK |
| Bajic, Ivan | ifb | OSM |
| Baker, Mikako | mkb | CJK |
| Baldwin, Gwen Louise | glb | BMCU |
| Balmeo, Jeffrey | jsb | DBM |
| Barnhart, Linda | lsb | Admin |
| Bernade, Maria | mb | BMCU |
| Blinco, Lila | lcb | OSM |
| Blumlein, Risa | rb | CCSU |
| Boquiren, Liza A. | lab | DBM |
| Brundrett, George | gb | MC2 |
| Bu, Jane | jb | CJK |
| Cabral, Beverlee Sue | bsc | DBM |
| Chang, Kyle | kc OR sjl | CJK |
| Chavez, Cuca | cc | OSM
(cataloging stats only) |
| Chin, Renee | rmc | SCU |
| Christean, Margaret | mc | DISC |
| Church, Maria | mgc | CCSU |
| CJKat, vendor | cjkat | CJK |
| Clendenin, Matthew | mdc | OCU |
| Cocks, Hanley | mhc | SCPU |
| Collier, Stacie | sc | DBM->Music |
| Creely, Kathy | klc | OCU |
| Crespin, Adela | abc | DBM |
| Culbertson, Becky | bh | DISC |
| Curry, Alexis | aac | MC2->OSM |
| Darr, Jordan | jtd | SCU |
| Deng, Shi | sd | CJK |
| Diaz, Essie | ed | MC2 |
| Dickason, Kathryn | ked | SCU |
| Dignadice, Valerie | vd | CCSU |
| Duong, Huong | hd | OSM |
| Export Verification students | ev1-5 | DBM |
| Ferguson, Jim | jhf | OSM |
| Finnerty, Ryan | rjf | DISC |
| Flores, Betty | bdf | OSM |
| Garvey Clasby, Kate | kgc | DBM |
| Gohel, Sheila | scg | OCU |
| Goldstein, Josh | jg | CJK |
| Graham, Crystal | ceg | DISC |
| Greenberg, Melissa | mrg | SCU |
| Grimm, Colin | cag | SCU |
| Han, Jay (Jung-Kwan) | hjk | CJK |
| Hertzog, Chris | cah | Music |
| Higgins, Shirley | sh | MC2 |
| Houlihan, Maggie | mh | OSM |
| Hutchins, Natalie | nh | CCSU |
| Huynh, Lin | lh | MC2 |
| Hwa, Michael | mhw | CJK |
| Isozumi, Sanae | si | CJK |
| Johnson, Heather | haj | DISC |
| Josafat, Arnold | aj | CCSU |
| Kidman, Caroline | cek | MC2 |
| Kim, Isaac | ik | DBM |
| Kim, Rosemary | rhk | SCU |
| Kingsbury, JoAnne | jk | OSM |
| Kirisimasi, Bettie | bk | MC2 |
| Koziol, Margaret | mk | DISC |
| Kuah, Solomon | sol OR ssk | DBM |
| Lee, Deborah | dl | MC2->OSM |
| Lee, Scott | swl | DBM |
| Lee, Tammy (Eunhye) | tl | CCSU |
| Lee, Vincent | vu | BMCU |
| Leone, Ashleigh | ael | CCSU |
| Li, Daisy | dyl | CJK |
| Li, Siqi | sl | CJK |
| Lie, Felice | fll | DBM |
| Lim, Kok Choon | kcl | SCU |
| Lingel, Jessica | jfl | CCSU |
| Mac, Kerry | km | DBM |
| Macias, Charles | cm | OSM |
| Mack, Perry | pam | OCU |
| Manabat, Erika | em | CCSU |
| McBride, Renee | rm | OSM |
| Moreno, Gloria | gm | OCU |
| Murray, Kourtney | kkm | DBM |
| Najar, Thomas | tjn | DBM |
| OCLC TechPro | tp | CJK |
| OCLC TechPro, Japanese | tpj | CJK |
| OCLC TechPro, Korean | tpk | CJK |
| OCLC TechPro, OCU | tpo | OCU |
| Ogilvie, Naomi | nao | Music |
| Oh, Judy | jo | OCU |
| Oxenbol, Halden | ho | CCSU |
| Peters, Karen | kdp | DBM |
| Peters, Matthew | mdp | MC2 |
| Pham, Nga | np | MC2 |
| Qi, Jinhong | jq | CJK>CCSU |
| Renteria, Berenice | br | OCU>DBM |
| Robinson, Elizabeth | ear | OSM |
| Rodriguez, Maria | mjr | CCSU |
| Rose, Michael | mr | DBM |
| Rotter, Ginny | vr | OSM |
| Rudich, Barbara | blr | DBM |
| Rudy, Cheryl | cmr | DBM |
| Rullan, Clarissa | car | OSM |
| Saito, Satomi | ssm | CJK |
| Sati, Yuri | ysa | CJK |
| Savage, David | das | Music |
| Schwartz, Colin | cms | SCU |
| Selvaggio, Mike | mse | DBM |
| Sha, Janelle | jjs | SCPU |
| Shieh, Jane | js | CJK |
| Silva, Melissa | ms | DBM |
| Simmons, Michelle (Shelly) | mrs | Music |
| Smith, Nobuko | ns | CJK |
| Soe Nyun, Jim | jls | Music |
| Son, Ji-In | jis | CCSU |
| Stegall, Monique | mfs | CCSU |
| Studebaker, Ann | as | OSM |
| Surruki, Nancy Yoshino | nys | CJK |
| Suzuki, Asako | asp | CJK |
| Takahashi, Takumi | tt | CCSU |
| Tarango, Adolfo | art | SCPU & SCU |
| Tawatao, Marie | mlt | CCSU |
| Terry, Suzy | st | MC2 |
| Thai, Bonnie | bt | DBM |
| Total Library Services | tls OR tlsk | CJK |
| Trader, Peggy | mpt | OSM |
| Tran, Diane | dt | CCSU |
| Tsur, Ziva Tel | zt | DBM |
| Tzung, Jean | jt | CJK |
| Vallejo, Marilu | mv | OSM |
| Vigil, Roz | rv OR rc | CCSU |
| Vu, Loan | lv | MC2->OSM |
| Wada, Koichi | kw | CJK |
| Wang, Shu-He | sw | CJK |
| Warren, Jennifer Anne | jaw | DBM |
| Watanabe, Guy H. | ghw | SCU |
| Weiss, Paul | pjw | none |
| Wilson, Betty | bjw | DISC |
| Zhang, Yu | yz | CJK |
5. ALPHABETICAL LIST OF CATALOGERS
BY INITIALS
| Initials | Name | Section |
| aac | Curry, Alexis | MC2->OSM |
| abc | Crespin, Adela | DBM |
| ael | Leone, Ashleigh | CCSU |
| aj | Josafat, Arnold | CCSU |
| art | Tarango, Adolfo | SCPU & SCU |
| as | Studebaker, Ann | OSM |
| asp | Suzuki, Asako | CJK |
| bdf | Flores, Betty | OSM |
| bh | Culbertson, Becky | DISC |
| bjw | Wilson, Betty | DISC |
| bk | Kirisimasi, Bettie | MC2 |
| blr | Rudich, Barbara | DBM |
| br | Renteria, Berenice | OCU>DBM |
| bsc | Cabral, Beverlee Sue | DBM |
| bt | Thai, Bonnie | DBM |
| cag | Grimm, Colin | SCU |
| cah | Hertzog, Chris | Music |
| car | Rullan, Clarissa | OSM |
| cc | Chavez, Cuca | OSM
(cataloging stats only) |
| ceg | Graham, Crystal | DISC |
| cek | Kidman, Caroline | MC2>OCU |
| cjkat | CJKat, vendor | CJK |
| cm | Macias, Charles | OSM>SCU |
| cmr | Rudy, Cheryl | DBM |
| cms | Schwartz, Colin | SCU |
| das | Savage, David | Music |
| dl | Lee, Deborah | MC2->OSM |
| dt | Tran, Diane | CCSU |
| dyl | Li, Daisy | CJK |
| ear | Robinson, Elizabeth | OSM |
| ed | Diaz, Essie | MC2 |
| em | Manabat, Erika | CCSU |
| ev1-5 | Export Verification students | DBM |
| fa | Alago, Flordeliza | DISC |
| fll | Lie, Felice | DBM |
| gb | Brundrett, George | MC2 |
| ghw | Watanabe, Guy H. | SCU |
| glb | Baldwin, Gwen Louise | BMCU |
| gm | Moreno, Gloria | OCU |
| haj | Johnson, Heather | DISC |
| hd | Duong, Huong | OSM |
| hjk | Han, Jay (Jung-Kwan) | CJK |
| ho | Oxenbol, Halden | CCSU |
| ifb | Bajic, Ivan | OSM |
| ik | Kim, Isaac | DBM |
| jaw | Warren, Jennifer Anne | DBM |
| jb | Bu, Jane | CJK |
| jfl | Lingel, Jessica | CCSU |
| jg | Goldstein, Josh | CJK |
| jhf | Ferguson, Jim | OSM |
| jg | Goldstein, Josh | CJK |
| jis | Son, Ji-In | CCSU |
| jjs | Sha, Janelle | SCPU |
| jk | Kingsbury, JoAnne | OSM |
| jls | Soe Nyun, Jim | Music |
| jo | Oh, Judy | OCU |
| jq | Qi, Jinhong | CJK>CCSU |
| js | Shieh, Jane | CJK |
| jsb | Balmeo, Jeffrey | DBM |
| jt | Tzung, Jean | CJK |
| jtd | Darr, Jordan | SCU |
| kc | Chang, Kyle | CJK |
| kca | Adams, Kathy | SCU |
| kcl | Lim, Kok Choon | SCU |
| kdp | Peters, Karen | DBM |
| ked | Dickason, Kathryn | SCU |
| kgc | Garvey Clasby, Kate | DBM |
| kkm | Murray, Kourtney | DBM |
| klc | Creely, Kathy | OCU |
| km | Mac, Kerry | DBM |
| kw | Wada, Koichi | CJK |
| lab | Boquiren, Liza A. | DBM |
| lcb | Blinco, Lila | OCU |
| lsb | Barnhart, Linda | Admin |
| lh | Huynh, Linh | MC2 |
| lv | Vu, Loan | MC2->OSM |
| ma | Anderson, Mayumi | CJK |
| mb | Bernade, Maria | BMCU |
| mc | Christean, Margaret | DISC |
| mdc | Clendenin, Matthew | OCU |
| mdp | Peters, Matthew | MC2 |
| mfs | Stegall, Monique | CCSU |
| mgc | Church, Maria | CCSU |
| mh | Houlihan, Maggie | OSM |
| mhc | Cocks, Hanley | SCPU |
| mhw | Hwa, Michael | DBM |
| mjr | Rodriguez, Maria | CCSU |
| mk | Koziol, Margaret | DISC |
| mkb | Baker, Mikako | CJK |
| mlt | Tawatao, Marie | CCSU |
| mpt | Trader, Peggy | OSM |
| mr | Rose, Michael | DBM |
| mrg | Greenberg, Melissa | SCU |
| mrs | Simmons, Michelle (Shelly) | Music |
| ms | Silva, Melissa | DBM |
| mse | Selvaggio, Mike | DBM |
| mv | Vallejo, Marilu | OCU |
| nao | Olgivie, Naomi | Music |
| nh | Hutchins, Natalie | CCSU |
| np | Pham, Nga | MC2 |
| ns | Smith, Nobuko | CJK |
| nys | Surruki, Nancy Yoshino | CJK |
| pam | Mack, Perry | OCU |
| pjw | Weiss, Paul | none |
| rb | Blumlein, Risa | CCSU |
| rc | Vigil, Roz | MC2 |
| rhk | Kim, Rosemary | SCU |
| rjf | Finnerty, Ryan | DISC |
| rm | McBride, Renee | OSM |
| rmc | Chin, Renee | SCPU |
| rv | Vigil, Roz | MC2 |
| sc | Collier, Stacie | DBM->Music |
| scg | Gohel, Sheila | OCU |
| sd | Deng, Shi | CJK |
| sh | Higgins, Shirley | MC2 |
| si | Isozumi, Sanae | CJK |
| sjl | Chang, Kyle | CJK |
| sl | Li, Siqi | CJK |
| sol | Kuah, Solomon | DBM |
| ssk | Kuah, Solomon | DBM |
| ssm | Saito, Satomi | CJK |
| st | Terry, Suzy | MC2 |
| sw | Wang, Shu-he | CJK |
| swl | Lee, Scott | DBM |
| tjn | Najar, Thomas | DBM |
| tl | Lee, Tammy (Eynhye) | CCSU |
| tls | Total Library Services | CJK |
| tlsk | Total Library Services | CJK |
| tp | OCLC TechPro | CJK |
| tpj | OCLC TechPro, Japanese | CJK |
| tpk | OCLC TechPro, Korean | CJK |
| tpo | OCLC TechPro, OCU | OCU |
| tt | Takahashi, Takumi | CCSU |
| vd | Dignadice, Valerie | CCSU |
| vr | Rotter, Ginny | OSM |
| vu | Lee, Vincent | BMCU |
| ysa | Sati, Yuri | CJK |
| yz | Zhang, Yu | CJK |
| zt | Tsur, Ziva Tel | DBM |
6. EXAMPLES OF AUTOSTATS
CODING
| Type of Cataloging | Autostats Note |
| exact LC MARC copy | catjan99;np;1;mrc |
| exact LC CIP copy | catjan99;lh;1;cip |
| exact OCLC member copy | catjan99;ed;1;mem |
| exact member copy, with subject analysis: 1 cataloger | 2 notes required:
catjan99;gb;1;mem catjan99;gb;1;sa |
| master record replacement, with precedent copy | catjan99;bdf;1;enh |
| master record replacement, with subject analysis: 2 catalogers | 2 notes required:
catjan99;cm;1;enh catjan99;as;1;sa |
| added copy (DBM and DISC) | catjan99;abc;1;ac |
| added vol (DBM, Music, & Betty Flores) | catjan99;cah;1;av |
| conversion | catjan99;kgc;1;con |
| New Input "I" level, w/precedent | catjan99;rjf;1;ip |
| New Input "I" level, Whole book | catjan99;mv;1;in |
| serial analytic "bound with": 4 titles, all with LC MARC copy | catjan99;bk;4;mrc |
| serial analytic "bound with": 2 titles, one with copy and one new input, whole book | 2 notes required:
catjan99;rjf;1;cop catjan99;rjf;1;in |
| correction (DBM, MC2, Music) | catjan99;ds;1;corr |
7. GUIDELINES FOR ASSIGNING NEW CATALOGER'S INITIALS OR AUTOSTATS CODES
a) Notify Shirley Higgins BEFORE a new cataloger starts to code autostats. Supply the cataloger's name, autostats initials, and section name. When selecting initials for a new cataloger, avoid using any initials or codes which appear on the lists under sections 2-5 above (month codes, cataloging codes, and catalogers' initials).
b) Notify Shirley Higgins when you wish to add a new code to the
cataloging codes. Supply the code, a brief explanation of the usage,
and indicate whether the count should be counted as copy cataloging, original
cataloging, or workload count (not included in UC stats). When
selecting the cataloging code, avoid using any initials or codes which
appear on the lists under sections 2-5 above (month codes, cataloging codes,
and catalogers' initials).
FINAL NOTE:
The accuracy of autostats coding is absolutely necessary to create
an accurate count for each individual as well as for the deparmental reports.
If you believe that an error has occurred with your autostats, please report
it to Shirley Higgins and/or your supervisor as soon as possible.
Simply correcting autostats coding in the item record will not change the
counts once the monthly Boolean search for autostats has been performed--so
please report errors or problems rather than try to correct them yourself.
Most errors may be corrected or compensated for if they are reported.