OCLC Tag

Innopac Tag

Definition

Editing Guidelines

Inputting Guidelines

Biog

Biography

Ignore.

Input.

BLvl

BIB LEVL

Bibliographic Level

Ignore.

Input.

Conf

Conf Pub

Conference Publication

Correct if necessary.

Default=0

Input.

Ctry

Country

Country of Publication

Add or correct.

Input.

Dates

Date One, Date Two

Date 1 and Date 2

Add or correct.

Input.

Desc

FormItem

Descriptive Cataloging Form

Ignore.

Input.

DtSt

Dat Type

Type of Date/Publication Status

Correct if necessary.

Input.

ELvl

ENC LVL

Encoding Level

Ignore, unless upgrading record. For upgrades, change ELvl to "I."

Input.

Fest

Festsch

Festschrift

Copy cataloging: Ignore

Enhance or upgrade:

No festschrift=0. Festschrift=1.

Correct if necessary. Default = 0

Fict

Lit Form

Literary Form (formerly fiction)

Ignore.

Change if necessary. Code 0 (zero:nonfiction) or 1 (fiction) as appropriate. Do not use detailed literary form coding.

Form

FormItem

Form of Item

Correct if necessary. s=electronic

Input.

GPub

Govt Pub

Government Publication

Correct if necessary.

Change if necessary. Default=blank (not a Govt. Pub)

Indx

Index

Index

Ignore.

Change if necessary.

Default= (no index).

Lang

Language

Language Code

Correct if necessary.

Input.

MRec

Modified

Modified Record Code

Ignore if not enhancing record with script.

When enhancing a record to add non-Roman script fields, catalogers change MRec from "r" to "blank."

Ignore.

Default=blank.

Type

REC TYPE

Type of Record

Default=a; change to "t" if necessary.

Default=a; change to "t" if necessary.

Tag

Definition

Editing Guidelines

Inputting Guidelines

006

Fixed-length Data Elements--Additional Material Characteristics

Correct if present. Add if necessary.

Input.

007

Physical Description Fixed Field

Correct if present. Add if necessary.

Input.

020

ISBN

Accept as on copy unless adding or correcting an ISBN. If adding or correcting, enter ISBN in 020 as found on piece.

NOTE: OCLC will automatically generate additional 10 or 13-digit forms upon validation/export. Millennium automatically indexes ISBNs in both 10 and 13-digit forms.

Input if available.

NOTE: OCLC will automatically generate additional 10 or 13-digit forms upon validation/export.

035

System Control Number

After export, delete duplicate or incorrect OCLC 035s. Ignore other 035 fields in record. Example: 035__(OCLC)7646687

System supplied.

041

Language Code

Correct if present. Add if applicable.

Input if applicable

043

Geographic area code

Correct if present. Add if applicable.

Input if applicable.

050

Library of Congress Call Number

All: If adding 050, |b not required. Do not put in item record.

All except Biomed: If 050 on copy is call number of choice, correct typos if necessary.

Biomed : Ignore.

Input. Code first indicator 1, second indicator 4. Use |a only.

055

Classification Numbers Assigned in Canada

If no 050 or 090 present on copy, verify 055 class number and input as 090 for UCSD copy cataloging.

Do not input.

060

NLM Call Number

All: If adding 060, |b not required. Do not put in item record.

Biomed: Correct if present. Prefer 060 to 096 if both in same record. Defer to local serials practice when necessary.

All other catalogers: Ignore.

Do not input.

074

GPO item number

Documents catalogers : Correct or add if available.

All other catalogers : Ignore.

Input if available.

086

Government document classification number

Documents catalogers: Correct if present. Add if available.

All other catalogers: Ignore.

Input if applicable.

090

Locally assigned LC-type call number

All: If adding 090, |b not required. Do not put in item record.

All except Biomed: If 090 on copy is call number of choice, correct typos if necessary.

Biomed : Ignore.

All except Biomed: Input as applicable (if not using 050 14). Use |a only.

Biomed : Ignore.

096

Locally assigned NLM-type call number

Biomed: Correct or add as needed.

All other catalogers: Ignore.

Ignore indicators.

Biomed only: Input as necessary. If 099 required, also input appropriate 096 if readily available. Use of indicators optional.

All other catalogers : Ignore.

099

Local free-text call number

Add if applicable.

Add if applicable.

1XX

Main Entry:
100 Personal Name
110 Corporate Name
111 Meeting Name
130 Uniform Title

Do not change choice of main entry as long as all appropriate access points appear as main and added entries on record. Correct form, if necessary, including capitalization and punctuation, except for final period. If order of elements in 245 |c are changed to reflect the resource, correct choice of main entry, add 7XX fields as necessary, and recutter call number to reflect change in main entry.

Input if applicable.

240

Uniform Title

Correct if necessary or bounce to appropriate UT coordinator according to current Dept. practices.

Input if applicable.

245

Title Statement

Correct and/or add titles, subtitles, and statements of responsibility as necessary. Correct or add 1st indicator and filing indicator as necessary. Add the GMD [electronic resource] if missing. Do not edit for punctuation or style.

Input.

246

Varying Form of Title

Correct if necessary. Add if applicable.

Input if applicable.

250

Edition Statement

Correct if necessary. Add if applicable.

Input if applicable.

260

Publication, Distribution, Etc

Place (|a): Ignore absence or presence of larger body qualifier for place. Name (|b): Accept form of publisher(s) as on record. Add additional publishers if necessary. Do not add distributor if missing on record. Date (|c): Correct or add as necessary. Ignore absence or presence of © symbol.

Input.

300

Physical Description

Extent of item (|a): Correct or add as necessary. Ignore small discrepancies, but large discrepancy in pagination may indicate variant. Update SMD in |a to conventional terminology.

Other physical details (|b): Add for sound and color if applicable. Correct or add "digital" and type of file as necessary (PDF, HTML, &c.). Give other details about the resource if readily available and considered to be important. (See AACR2 Rev. 2002, 2004 Update, 9.5C3.)

Input.

4XX

Series Statement/Added Entry

Correct if necessary. Add if applicable. Create new (see 8XX).

Input if applicable.

440

Series Statement/Added Entry Title

Correct or add if applicable. If the authority file form of title matches the resource and copy but the caption in the volume designation does not, edit the caption. Delete |e and |4 if present. For upgrade, follow LCAF treatment if available, then reformat and edit for UCSD policy. Add |x if available.

Input if applicable. Follow LCAF treatment when available.
Reformat after updating OCLC and edit to reflect UCSD treatment if this differs from LCAF treatment.

490

Series Statement

Correct or add if applicable. Do not use 490 0: UCSD policy is to trace all series. For upgrade, follow LCAF treatment if available, then reformat and edit for UCSD policy.

UCSD policy is to trace all series. Follow LCAF treatment if available, then reformat and edit for UCSD policy.

5XX

Notes

Unless specified in the following 5XX fields, accept order and wording of notes as on record, unless inaccurate or misleading. If source not given for quoted notes, don't add. Delete other libraries' copy specific notes. Add notes as necessary to justify additional added entries.

Input if applicable.

500

General Note

Add or correct the following types of notes:
--Source of title proper
--Source of edition statement if different from source of title proper
--Complex accompanying material that is not documentation
--Other general notes for which a specialized note field (i.e., a specific 5xx field) has not been defined.

Input if applicable.

502

Dissertation Note

Add if applicable. If existing copy is tagged 500 or lacks dissertation note, lock and replace record with correct 502 tag and subfield coding. Verify type of record in fixed field.

Input if applicable.

504

Bibliography, &c. Note

Accept as is. Don't add bibliography or index notes if missing from record except for enhance, upgrade and CIP catalogers who will add as appropriate. If existing copy is tagged 500 or lacks bibliography note, lock and replace record with correct 504 tag.

Input if applicable.

505

Formatted Contents Note

If editing existing 505, follow formatting used. If adding 505, use |a only.

Local practice only:

Add table of contents at bibliographer's request. Add or correct for multi-part items.

Do not add contents for titles for science branches as those will be added automatically post-cataloging.

Input if applicable. Use |a only. Add table of contents if fewer than 13 entries. Add for multi-part items.

515

Numbering Peculiarities Note

Correct or add if applicable. Accept as is if copy is tagged 500.

Input if applicable.

516

Type of electronic resource or data note

Correct or add if applicable.

[Use of this field under discussion.]

Input if applicable.

520

Summary, Etc. Note

Correct or add if applicable if not apparent from rest of description.

Input if applicable.

530

Additional Physical Form Available Note

If additional formats are available at UCSD, correct or add if applicable.

Input if applicable.

533

Reproduction note

If reproduction record is only copy available, bounce to supervisor.

Do not input.

538

System Details Note

Correct or add if applicable.

Input.

539

Fixed-Length Data Elements of Reproduction Note

Ignore.

Do not input.

546

Language Note

Correct or add if applicable. Accept as is if copy is tagged 500.

Input if applicable.

550

Issuing Body Note

Correct or add if applicable. Accept as is if copy is tagged 500.

Input if applicable.

580

Linking Entry Complexity Note

Accept.

Input if applicable (component parts and technical reports).

590

Local Note

Add if applicable.

Input when necessary based on local procedures.

600-651

Subject Added Entries:
600 Personal Name
610 Corporate Name
611 Meeting Name
630 Uniform Title
650 Topical Term
651 Geographic Name

Accept order of 6XX as on copy. Delete |e, |u and |4 if present. For monographs with medical subject material, consult supervisor about adding MeSH or other headings.

All headings with 2nd indicator 0 (zero, LC) or 4 (local):

All catalogers: correct if present, add if applicable.

All headings with 2nd indicator 2 (MeSH):

Biomed: correct if present. Ignore 1st indicator.
All others: Ignore.

All headings with 2nd indicator 1, 3, 5, 6, 7, 8: Ignore.

Bounce to supervisor if no 6XX fields in record or additional 6XX field(s) need to be added.

Input if applicable. Do not input |e, |u or |4.

Biomed: Do not input 1 st indicator.

655

Index Term--Genre/Form

Accept 655 fields found in record, except copy-specific terms.

Locally : Delete 655 with |2local.

Input if applicable.

690

Local Subject Added Entry, Topical Term

Add locally for UC dissertations and theses per UC standard (e.g. Dissertations, Academic…).

Input locally for UC dissertations and theses per UC standard (e.g. Dissertations, Academic…).

700-730

Added Entries:
700 Personal Name
710 Corporate Name
711 Meeting Name
730 Uniform Title

Correct if present, add if needed. Accept order of added entries as on copy. Delete |e, |u and |4 if present. Make analytical added entries for resources that contain more than one but fewer than four works.

Input if applicable.

740

Added Entry, Uncontrolled Related/Analytical Title

Change 740 01 to 246 1_. Correct or add if applicable. If uncontrolled analytic title(s) missing, add in 740 02.

Input if applicable.

752

Hierarchical Place Name

Ignore.

Do not input.

773

Host Item Entry

Correct if necessary for component parts only.

Input if applicable for component parts only.

776

Additional Physical Form Entry

|z only: correct if present. Accept other subfields as given.

Input if applicable.

790-793

Local Added Entries:
790 Personal Name
791 Corporate Name
792 Meeting Name
793 Uniform Title

Add if applicable.

Input locally if applicable.

800-830

Series Added Entries:
800 Personal Name
810 Corporate Name
811 Meeting Name
830 Uniform Title

Correct if present, add if applicable. Delete |e, |u and |4 if present.

Input if applicable, using the LCNAF form if available. If not available, input locally established form. If UCSD form differs from LCNAF form, it will be necessary to reformat after updating to reflect UCSD form. Do not input |e, |u, or |4. If applicable input new local authority record.

856

Electronic Location and Access

Open access link: Verify and accept or correct if necessary.

UCSD subscription links: Add locally. See UCSD e-resources tracking page for more detailed information.

Other subscription links on master record: Delete locally.

If links are open access, can enhance record with persistent URL.

Use 856 40 if using e-version record.

Use 856 41 if using the print (or other physical format) record and providing electronic access.

Use 856 42 for related electronic resources. Generally delete from local record, but consult supervisor. Some added per bibliographer's request.

Input. Verify URLs. Assign persistent URL if applicable. Follow editing guidelines.

949

Local Processing Information

Input 949 fields to create bibliographic and item records.
Example:

949 _ _ $ t 43 $ n catmar07;dos;1;cfc $ l nnet $ s f $ r n

949 _1 *recs-b;bn-cul,net;b1-m;ov-.b;

Input.