COMPOSITE RECORD CATALOGING (CATALOGING REMOTE ACCESS ELECTRONIC SERIALS USING THE PRINT RECORD VERSION)

Revised by: Renee Chin, April 25, 2008
Approved by: Serials Cataloging Fun Group, March 10, 2006
Approved by: DISC section, Oct. 18, 2001
Created by: Becky Culbertson, Sept. 8, 1997

Table of contents:
1. Overview
2. Multiple formats for serials
3. Web site printouts
4. Ejournal serial supplements
5. Fixed fields -- 007 008
6. Variable fields -- 022 035 050/090 086 530 590 599 6XX (LCSH) 6XX (MeSH) 690 740 776 793 856 856 order 936
7. Branch coding (BRANCH field in the local bibliographic record)
8. Checkin and item records

OVERVIEW

Composite record cataloging, or the single record approach, is the adaptation of a single catalog record to incorporate multiple formats. This document, organized in MARC field order, details UCSD's composite record technique and CONSER enhance practice for print and remote access electronic serials only. For information about composite records for other serial formats, see UCSD's official policy for Combining Multiple Formats of Textual Materials on a Single Record.

In summary:

Local UCSD practice:

• Use the print record whenever available
• Add 007, 530 (when necessary), 740, 776, 793, and 856 fields to the local record
• Preserve local information (e.g., MeSH headings in the bib record) when overlaying
  NOTE: The following fields are protected from overlay: 035, 099, 510, 590, 690, 793, 856, 910, 920, 970, and 971

CONSER enhance practice:

• Enhance the CONSER record with 740, 776, and 856 fields, as appropriate
• Do not update our holdings (CUS) in OCLC if print version is not owned by UCSD
  

MULTIPLE FORMATS for serials

UCSD's multiple formats cataloging policy for serials allows for expressions of the same work to be cataloged using a single record. Catalogers should base the record on the original manifestation whether or not we own it. For electronic serials, the original manifestation will almost always be print. Add information about the remote access (electronic) version to the print record.

CONSER enhance practice: Separate records for the print and electronic versions can coexist on OCLC.

WEB SITE PRINTOUTS

Occasionally a bibliographer will want a printout of a Web site to be cataloged. Catalog the Web site as a computer file and then add a 590 local note to reflect this fact.

EJOURNAL SERIAL SUPPLEMENTS

Catalog electronic serial supplements as mandated by CONSER. Follow the guidelines outlined in CCM 17.4. Serial supplements. [NOTE: UCSD catalogers should follow CCM 17.4 for cataloging prospective titles but retrospective titles will be evaluated on a case-by-case basis. SCP catalogers should follow CCM 17.4.]

There are 4 possible scenarios for electronic supplements:

1. The electronic supplement is not cataloged separately, and the content lives on the same Web site as the main work (parent journal).

245 00 Heart, lung & circulation
530 __ Also issued online
856 41 $3 v.10(2001)-v.12(2003). $z Blackwell-Synergy. Restricted to UC campuses $u http://uclibs.org/PID/3875

2. The electronic supplement is not cataloged separately, and the content lives on a different Web site from the main work (parent journal).

245 00 Biochemistry
530 __ Also issued online
856 41 $3 v.1(1962)- $z ACS. Restricted to UC campuses $u http://uclibs.org/PID/316
856 41 $3 Supporting information for v.34(1995)- $z ACS. Restricted to UC campuses $u http://uclibs.org/PID/343

3. The electronic supplement is cataloged separately, and the content lives on the same Web site as the parent journal.
Use the same 856 field for each record and edit $3 to reflect correct coverage.

Parent journal:

245 00 Pediatric pulmonology
530 __ Also issued online
856 41 $3 v.23(1997)- $z Wiley. Restricted to UC campuses $u http://uclibs.org/PID/872

Supplement:

245 00 Pediatric pulmonology. Supplement
530 __ Also issued online
856 41 $3 no.15(1997)- $z Wiley. Restricted to UC campuses $u http://uclibs.org/PID/872

4. The electronic supplement is cataloged separately, and the content lives on a different Web site from the parent journal.
Do not add the 856 field for the supplement to the record for the main work and vice versa since they would be considered related resources. As a rule, do not add related resource links (856 42) to serial records.

Parent journal:

245 00 Neuroscience research
530 __ Also issued online
856 41 $3 v.1(1984)- $z ScienceDirect. Restricted to UC campuses $u http://uclibs.org/PID/2364

Supplement:

245 00 Neuroscience research. Supplement
530 __ Also issued online
856 41 $3 v.2(1985)- $z ScienceDirect. Restricted to UC campuses $u http://uclibs.org/PID/44540

CONSER enhance practice: Same.

FIXED FIELDS

Leader/Directory/008: LEAVE AS IS.

CONSER enhance practice: Same.

 

007 field (Physical description fixed field): Code only the first 2 bytes of the 007 field per the CONSER standard record cataloging guidelines:

Example of 007 describing ejournal: 007 c $b r

CONSER enhance practice: Do not add 007.

VARIABLE FIELDS

022 field (ISSN): Do not add an e-ISSN to the 022 field. Do not add a qualifier after the existing ISSN or delete any e-ISSNs that may be present. If an electronic ISSN (e-ISSN) has been assigned to the electronic version, add it to the 776 $x for the electronic version.

CONSER enhance practice: Same, except: 1) For U.S. or Canadian titles, only add the e-ISSN to 776 $x if it has been authenticated by NSDP or ISSN Canada.* 2) For foreign titles, add the e-ISSN to 776 $x when it is available either in the related record or the ISSN Register.

*How to identify ISSNs that have been authenticated by NSDP or ISSN Canada:

Fixed fields:
ISSN:1 or 4
Alph: any code except blank

Variable fields:
022: first indicator 1 or 2
Presence of a key title (222)
Presence of an abbreviated key title (210)

 

035 (SFX Object Identifier): OBSOLETE as of 02/01/08. Do not add.

050/090 fields (Library of Congress Call Number/Locally Assigned LC-type Call Number): All records* should have a LC classification or call number (050 or 090). Add a LC classification number if lacking (use 050 14 $a). Do not cutter. For newspapers, use classification number "AN."

*LC classification or call numbers are not required for local, state, and federal government documents, however, do not delete if present. For exceptions, see table below:

CONSER enhance practice: As CONSER members, UCSD catalogers should assign LC classification or call numbers using 050 14. [NOTE: This applies to serials that are "not in LC" (i.e., serials that began publication 1981 or later, and there is no LC-authenticated record in OCLC)]. Do not cutter. LC classification or call numbers are not required for local, state, and federal government documents, however, do not delete if present.

 

086 field (Government Document Classification Number): All state and federal government document records should have a 086 call number. If missing, add if available.

CONSER enhance practice: Add 086 call numbers to state and federal government document records when available.

 

530 field (Additional Physical Form Available): Use 776 $i [physical format] per the CONSER standard record cataloging guidelines whenever possible. If a 776 field cannot be created, use 530.

Examples of 530 notes:

Also issued online.
Also issued on microfilm.
Also issued on CD-ROM.

Any combination of the above, such as:

Also issued on microfilm and online.

CONSER enhance practice : Same. Do not add, but if a 530 field already exists in the record, do not delete it.

 

590 field (Use for printouts of web sites): UCSD policy is to catalog printouts of Web sites as original computer files. Add a 590 field to reflect this:

590 UCSD has bound printout shelved in IR/PS

590 SSH Docs has printout of PDF file

590 UCSD has bound printout (with amendments through November 3, 1998) shelved in San Diego Documents Reference collection

590 UCSD has paper copy printout of PDF version of Web site

CONSER enhance practice: Not applicable.

 

599 field (applies only to CDL records. Instructions here)

CONSER enhance practice: Not applicable.

 

6XX _0 field (LCSH): With the exception of some newspapers and general subject journals, all records should have at least one LCSH. Add if missing.

CONSER enhance practice: Same.

 

650 _2 field (MeSH): Add at least one MeSH heading for all BML and MCL journals, and for ejournals that have the primary level Sage heading: Biology and medicine.

CONSER enhance practice: Not applicable.

 

690 field (Sage subject headings--applies only to local records): In 1997, UCSD bibliographers created a list of local subject headings (Sage subject headings) to be used exclusively for ejournals. See the Sage subject list for the authorized list of headings. The Sage subject headings, which are entered in 690 fields, serve two purposes: 1) Electronic journal records with 690 fields are automatically loaded from Roger into Sage, the UCSD bibliographers' database of recommended Web sites; and, 2) Electronic journals in Sage are organized in the E-Journals subjects A-Z list by the subjects contained in the 690 fields.

Assign 690 Sage subject headings for all electronic journals (including government documents), except EIU and SourceOECD online journals. For electronic newspapers, use: 690 Electronic newspapers. The 690 subject headings follow a hierarchy: one general heading for the broadest areas (Social sciences and humanities, Physical science and engineering, Biology and medicine, and Government resources); one or more headings for the secondary level; and one or more headings for the specific discipline(s) in the tertiary level except when the following secondary headings apply: Gender and women's studies, Philosophy, Religion, and Government resources. If no specific tertiary level heading applies, use: 690 Electronic journals $x Miscellanea. NOTE: Electronic government document serial records may contain the hierarchical ejournal subject headings in addition to the primary/secondary level Government resources headings when we have licensed access.

690 Electronic journals $x Physical sciences and engineering. (Primary level heading)
690 Electronic journals $x Physical sciences. (Secondary level heading)
690 Electronic journals $x Chemistry. (Tertiary level heading)

690 Electronic journals $x Social sciences and humanities. (Primary level heading)
690 Electronic journals $x Social sciences. (Secondary level heading)
690 Electronic journals $x Social sciences (General) (Tertiary level heading)

690 Electronic journals $x Social sciences and humanities. (Primary level heading)
690 Electronic journals $x Gender and women's studies. (Secondary level heading)

690 Electronic journals $x Government resources. (Primary level heading)
690 Electronic journals $x Government resources, California. (Secondary level heading)

CONSER enhance practice: Not applicable.

 

740 field (Added Entry--Uncontrolled Related Title): Variant online titles should be traced in the 740 field instead of the 246 field. Use the first indicator to indicate the number of non-filing characters. The second indicator is blank. Added title entries do not need justification per the CONSER standard record cataloging guidelines.

740 0_ Hematology and cell therapy electronic edition.

CONSER enhance practice: Same.

 

776 field (Additional Physical Form Linking Entry): Add as appropriate. Do not add a 776 field if $t (title) is the only piece of information to be linked. Add a 776 field only if you can also supply $x (ISSN) and/or $w DLC and/or $w OCoLC. Add $a (main entry heading) if appropriate. Use $i to describe the physical format being linked per the CONSER standard record cataloging guidelines.

NO : 776 08 $i Online version: $t European heart journal (Online)
YES: 776 08 $i Online version: $t European heart journal (Online) $x 1522-9645
YES: 776 08 $i Online version: $t European heart journal (Online) $x 1522-9645 $w (DLC)sn 98005097 $w (OCoLC)40309576
YES: 776 08 $i Online version: $t European heart journal (Online) $w (DLC)sn 98005097 $w (OCoLC)40309576
YES: 776 08 $i Online version: $t European heart journal (Online) $w (OCoLC)40309576

NOTE: examples above are not exhaustive.

Other examples:

776 08 $i Microform version: $t American journal of international law $w (DLC)sf 84019125 $w (OCoLC)6661469

CONSER enhance practice: Same, except: 1) For U.S. or Canadian titles, only add the e-ISSN to 776 $x if it has been authenticated by NSDP or ISSN Canada. 2) For foreign titles, add the e-ISSN to 776 $x when it is available either in the related record or the ISSN Register.

 

793 field (Local Added Entry--Uniform Title): Add a 793 field for every electronic access point on a record (i.e., there should be at least one 793 field for every 856 field in a record). The 793 field can consist of up to 3 subfields: $a (package name), $p (subpackage name, if applicable) and $g (subscription status). For a list of authorized title entries (793 $a, $p), consult the UCSD or CDL eresources tracking pages. For detailed instructions on how to set up 793 $a, refer to Guidelines for setting up 793 $a for electronic resources or how to code the 793 $g, refer to Using 793 $g to Code Status of Access to E-Serial Content, and its Supplement.

793 0_ Project Muse online journals. $g a
793 0_ Open access resource; selected by the UC Libraries. $p DOAJ. $g i

CONSER enhance practice: Not applicable.

 

856 field (Electronic Location and Access): The 856 field consists of 3 subfields: $3 (coverage), $z (public note), and $u (electronic resource location). For composite records, use first indicator "4" (this indicates that the access method is http) and second indicator "1" (this indicates that the URL is for an electronic version of the entity being described in the record). The 856 field for composite records should be constructed as follows:

856 41 $3 [Coverage info] $z [Publisher package name. Public note] $u [PID, BibPURL, GPO PURL, or other approved persistent URL. Reminder: Always consult the UCSD or CDL eresources tracking pages when constructing $z and $u]

$3 : The coverage/holdings information in the 856 $3 should reflect the numerical designations of the title being cataloged (i.e., coverage in the 856 $3 should parallel 362 field). Record the coverage information using the NISO level 3 (modified level 4 detailed) holdings standard. In modified level 4 detailed holdings, the whole volume and year is recorded when coverage begins with issue 1 of that volume [e.g., v.1:no1.(2005:Jan.) is recorded as v.1(2005)] or ends with the last issue of the ending coverage [e.g., v.12:no.12 (2005:Dec.) is a complete volume, therefore, record as v.12(2005)]. "Detailed holdings" [i.e., volume:issue number(year:month)] are recorded when the beginning volume does not begin with issue 1 or when the ending volume is incomplete. Use "Selected full text for ..." in $3 when SFX target indicates (no bibliographer exceptions, per SCPU meeting 03/07/08). Do not record gaps in coverage.

856 41 $3 v.2(1997)- $z Project Muse. Restricted to UC campuses $u http://uclibs.org/PID/851

856 41 $3 v.67:no.2(1998:Apr.)- $z HighWire. Restricted to UCSD IP addresses $u http://uclibs.org/PID/3976

856 41 $3 v.74(2001)-v.76:no.4(2003:Aug.). $z Blackwell-Synergy. Restricted to UC campuses $u http://uclibs.org/PID/5885

$z : Record the publisher package name (as package names are subject to change without notice, always consult the UCSD or CDL eresources tracking pages to verify package names), followed by the restriction and/or navigation notes in the 856 $z . Use a period to separate the publisher package name and other notes, but do not add a period before the $u.

856 41 $3 v.1(1999)- $z AGU. Restricted to UC campuses. Access limited to 2 simultaneous users. Try again later if refused $u http://uclibs.org/PID/31509

856 41 $3v.1(1939)- $z BMJ via HighWire. Current 12 months restricted to UCB, UCD, UCI, UCLA, UCR, UCSD, UCSF; all other issues available to all (with one-time personal registration) $u http://openurl.cdlib.org/?sid=SCP:SCP&genre=article&__char_set=utf8&issn=0003-4967

$u : URL (as URLs are subject to change without notice, always consult the UCSD or CDL eresources tracking pages to verify the type of URL to be used and how to construct URLs for each package).

CONSER enhance practice: Add only 856 $u [URL]. It is not general CONSER practice to record coverage designations/dates due to the volatility of the data. In cases where it is desirable to include coverage information, use $3. The $3 precedes the $u.

Ordering of multiple 856 fields: When multiple 856 fields exist on a record, order them according to the following hierarchy:

1. Full text (within each category, if coverages are the same, alphabetize by package name)
   • Most recent coverage
   • Moving wall
   • Static coverage (i.e., ceased coverage, backfiles, etc.) (if coverages are the same, alphabetize by package name)
2. Selected full text (within each category, if coverages are the same, alphabetize by package name)
   • Most recent coverage
   • Moving wall
   • Static coverage (i.e., ceased coverage, backfiles, etc.)
3. GPO access
   

Example order:

856 41 $3 v.48(2006)- $z Ovid. Restricted to UC campuses $u http://uclibs.org/PID/112345
856 41 $3 v.46(2004)- $z JSTOR. Restricted to UC campuses $u http://uclibs.org/PID/123
856 41 $3 v.46(2004)- $z Project Muse. Restricted to UC campuses $u http://uclibs.org/PID/1234
856 41 $3 v.47(2005)- [Latest 12 months not available online]. $z Project Muse. Restricted to UC campuses $u http://uclibs.org/PID/12345
856 41 $3 v.48(2006)-v.49(2007). $z Project Muse. Restricted to UC campuses $u http://uclibs.org/PID/123
856 41 $3 Selected article text for v.46(2004)- $z Ebsco. Restricted to UC campuses $u http://uclibs.org/PID/1234
856 41 $3 Selected article text for v.46(2004)- $z Expanded academic ASAP. Restricted to UC campuses $u http://uclibs.org/PID/1234
856 41 $3 Selected article text for v.46(2004)- [Latest 5 years not available online]. $z Expanded academic ASAP. Restricted to UC campuses $u http://uclibs.org/PID/1234
856 41 $3 Selected article text for v.46(2004)-v.48(2006). $z Expanded academic ASAP. Restricted to UC campuses $u http://uclibs.org/PID/1234
856 41 $3 v.46(2004)- $u http://purl.gpo.gov/GPO/LPS282

CONSER enhance practice: Not applicable.

 

936 (OCLC/CONSER Miscellaneous Data--Use to enter OCLC control numbers for parallel records): If a 936 field for parallel records already exists in the OCLC record, accept it as is. Otherwise, adding this field is optional. Enter the OCLC control numbers for parallel records in the 936 field. The 1st and 2nd indicators are blank. Prefix the first OCLC number with PR + space with additional numbers separated by a space.

Example:

936 __ PR 51191950

Example of multiple parallel records:

936 __ PR 45570484 45825482

CONSER enhance practice: In the interest of cooperative cataloging, supplying this field is strongly recommended, but optional.

 

BRANCH CODING

When the branch code is "multi", "net" should be ordered alphabetically with SRLF as the last location. Use "net" by itself if the print version is not held by UCSD.

CHECKIN & ITEM RECORDS

Add nnet or nnetd checkin and item records for all electronic journals. The nnet and nnetd item records should be ordered in the first position.

Checkin record example (for more information about nnet checkin records see: E-checkin records policy):

Use checkin record template: elec disc electronic
Do not create checkin records for CDL records.

c2152186 Last Updated: 08-30-2003 Created: 09-20-2000 Revisions: 3

 

 

 

 

 

*C ACTIVITY: code for"a" active or "i" inactive.
**ACQTYPE values will vary depending on the project. If multiple values apply, input according to the following order of importance: p=purchase; 2=California; 1=U.S.; g=free

Item record example:

Use item record template: ielec disc electronic
All relevant fields will be pre-filled. You need only add your autostat(s). See Autostats for more information.

i4540589x Last Updated: 07-25-2005 Created: 09-20-2000 Revisions: 11

C	1	LCHKIN	- - :	LOC	nnet INTERNET
ICODE1	0	INVDA	- -	LOANRULE	0
ICTRL CD	n SUPPRESS	IN LOC	0	STATUS	f REMOTE FILE
I TYPE	43 Remote access files	# RENEWALS	0	INTL USE	0
PRICE	$0.00	# OVERDUE	0	COPY USE	0
OUT DATE	- - :	ODUE DATE	- -	IMESSAGE	-
OUT LOC	0	RECAL DATE	- -	OPACMSG	-
DUE DATE	- -	TOT CHKOUT	0	YTDCIRC	0
PATRON#	0	TOT RENEW	0	LYRCIRC	0
LPATRON	0	LOUTDATE	- - :

 

 

 

 

 

 

x catsep05;rmc;1;aev
x catsep05;rmc;1;ceh

CDL item record example:

Use item record template: ielec disc electronic
All relevant fields will be pre-filled except edit the LOC field to CDL. Add your autostat(s). See Autostats for more information.

i45405931 Last Updated: 07-25-2005 Created: 09-20-2000 Revisions: 9

 

 

 

 

 

 

x catsep00;bh;1;cdl
x catjan05;rmc;1;corr