Monographs Accompanied by Materials To Be Shelved Separately

(Requiring a Separate Item Record)

DRAFT
Prepared by Shirley Higgins
Last updated: April 21, 2006

The table below contains only the most commonly encountered accompanying material formats. Use this table to edit and code the bib record for the book and accompanying material and to create the item record for the accompanying material. Following the table are more detailed instructions. Links are provided from selected items in the table to the detailed instructions.

NOTE: Discs and disks are the most frequently encountered accompanying materials. Discs are 4 3/4 inch optical devices, and may be either CD-ROMs or DVDs. Disks are 3 1/2 inch (or 5 1/4 inch) magnetic devices, commonly known as floppy diskettes. Consult your Section Head regarding description and coding for other, more unusual, types of accompanying materials (such as kits, smart cards, etc.).

NOTE: Our former practice was to catalog accompanying computer discs and disks which are electronic copies of the book separately, but this practice was discontinued 10/1/00. Now all accompanying computer discs/disks are processed according to these procedures.
 

Branch and Accompanying Material Form	Bib record 006 & 007	Bib record 300, 500, 538	Acc. mat. item loc.	Acc. mat. item status	Acc. mat. item type	Accomp. mat. call number	Labeling and barcoding instructions
AAL DISC	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	arask	- (dash)	51	Use accession number with prefix "YAE." Enter call number in 099 field: YAE|a 100  Additional 945 field not needed.	Label book: Accompanying disc housed at AAL Ref desk as YAE <accession no.>  Make disc label and tape it to disc with removable tape: Accompanying book housed in AAL stacks as <call no.>  Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
AAL DISK	006: use only for stand-alone disks.  007 |ac |bj	300 ... + |e 1 computer disk (3 1/2 in.)  500: add note about content of disk if easy to determine.  538: add System details note if easy to determine.	arask	- (dash)	52	Use accession number with prefix "YAK." Enter call number in 099 field: YAK|a100  Additional 945 field not needed.	Label book: Accompanying disk housed at AAL Ref desk as YAK <accession no.>  Make disk label and tape it to disk with removable tape: Accompanying book housed in AAL stacks as <call no.>  Use removable tape to attach 2-up barcodes to disk container or label.  Place disk in envelope, label envelope with call number, and insert in book. Place book and disk on EV computer file shelf.
BML DISC	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	brp	o (oh)	51	Use book call number.  Add 945 |u Disc	Label book: Accompanying disc housed at BML Reserves as <call no.>  Do not add label to disc for accompanying book.  Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
BML DISK	006: use only for stand-alone disks.  007 |ac |bj	300 ... + |e 1 computer disk (3 1/2 in.)  500: add note about content of disk if easy to determine.  538: add System details note if easy to determine.	brp	o (oh)	52	Use book call number.  Add 945 |u Disk	Label book: Accompanying disk housed at BML Reserves as <call no.>  Do not add label to disk for accompanying book.  Use removable tape to attach 2-up barcodes to disk container or label.  Place disk in envelope, label envelope with call number, and insert in book. Place book and disk on EV computer file shelf.
IRPS DISC	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	ic	o (oh)	51	Use book call number.  Add 945 |u Disc	Label book: Accompanying disc housed at IR/PS Control Circ. as <call no.> Do not add label to disc for accompanying book.  Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
IRPS DISK	006: use only for stand-alone disks.  007 |ac |bj	300 ... + |e 1 computer disk (3 1/2 in.)  500: add note about content of disk if easy to determine.  538: add System details note if easy to determine.	ic	- (dash)	52	Use book call number.  Add 945 |u Disk.	Label book: Accompanying disk housed at IR/PS Control Circ. as <call no.>  Do not add label to disk for accompanying book.  Use removable tape to attach 2-up barcodes to disk container or label.  Place disk in envelope, label envelope with call number, and insert in book. Place book and disk on EV computer file shelf.
IRPS sound recording  audiocassette	no 006  no 007	300 ... + |e 1 sound recording (analog)  500: add note about content of audiocassette if easy to determine.	ic	- (dash)	20	Use accession number with prefix "YIC." Enter call number in 099 field: YIC|a100  Additional 945 field not needed.	Label book: Accompanying audiocassette housed at IR/PS Control Circ. as <accession no.>  Do not add label to audiocassette for accompanying book.  Use removable tape to attach 2-up barcodes to audiocassette container or label.  Place audiocassette in envelope, label envelope with call number, and rubber band to book. Place book and audiocassette on EV labeling shelf.
MCL DISC	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	mkm	i	51	Use book call number.  Add 945 |u Disc.	MCL DISCs are shelved in the book stacks next to the books and circulate like regular books. Catalogers: Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
MCL DISK	006: use only for stand-alone disks.  007 |ac |bj	300 ... + |e 1 computer disk (3 1/2 in.)  500: add note about content of disk if easy to determine.  538: add System details note if easy to determine.	ms	- (dash)	52	Use book call number.  Add 945 |u Disk.	Label book: Accompanying disk housed at MCL Reserves as <call no.>  Do not add label to disk for accompanying book.  Use removable tape to attach 2-up barcodes to disk container or label.  Place disk in envelope, label envelope with call number, and insert in book. Place book and disk on EV computer file shelf.
Music Library disc (computer optical disc, not sound recording)	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	cmk	i	18	Use accession number with prefix "MZ." Enter call number in 099 field: MZ|a100  Additional 945 field not needed.	If the disc does not have a case, obtain CD case from Music Section. Make 2 photocopies of the disc and cut to fit inside the CD case, front and back. Front = 4 3/4 x 4 3/4 in. Back = 4 3/4 x 5 3/4 in (to cover spine too).  Use preprinted "MZ" call number label. Obtain labels from the Music Section. Place one label on the upper spine area inside the CD case. Place the 2nd label in the upper left corner of the front, inside the case. Place the 3rd label in the upper left corner of the front, on the outside of the case.  Mark call no on disc with Sakura IDentipen.  Label book: Accompanying disc housed in Music Listening Room as MZ <accession no.>  Use 2-up barcodes. Place both running vertically on the upper left of the front (one inside the case and one on the outside of the case).  Give book to EV for labeling. Give disc to Music Cataloging Section Head to deliver to Music Dept.
Music Library, AAL, or SSHL  Sound recording  audiocassette	Make bib record branch "multi" if book is for AAL or SSHL.  no 006  no 007	300 ... + |e 1 sound tape (analog)  500: add note about content of audiocassette if easy to determine.	cma	i	18	Use accession number with prefix "MUC" in item record. Enter call number in 099 field: MUC|a100  Additional 945 field not needed.	Each audiocassette accompanying the book must have an individual case. Cases may be obtained from the Music Section. If the audiocassette was stored in a container with a cover or insert that may be cut to fit in a single cassette case, prefer to use this material. If not, photocopy the cassette and cut the photocopy to fit inside the cassette case.  Use preprinted "MU" call number label. Audiocassette call number prefix does not match item record call number prefix. Audiocassette=MU, item=MUC. Obtain labels from the Music Section. Place one label in the left corner of the spine (opposite the opening) on the outside of the cassette case. Place the 2nd and 3rd labels on either side of the audiocassette. Label book: Accompanying audiocassette housed in Music Listening Room as MUC <accession no.>  Use 2-up barcodes. Place one on the cassette running vertically on either side of the sprockets. Try not to cover important information--but this may not always be possible. Do not put barcode on raised portion of cassette or cover sprocket or registration holes. Place the 2nd barcode on the cassette case, on the flat, colored plastic face.  Give book to EV for labeling. Give cassette to Music Cataloging Section Head to deliver to Music Dept.
Music Library, AAL, or SSHL  Sound recording  CD-Audio	Make bib record branch "multi" if book is for AAL or SSHL.  no 006  no 007	300 ... + |e 1 sound disc (digital : 4 3/4 in.)  500: add note about content of CD if easy to determine.	cma	i	18	Use accession number with prefix "MUD" in item record. Enter call number in 099 field: MUD|a100  Additional 945 field not needed.	If the CD does not have a case, obtain CD case from Music Section. Make 2 photocopies of the CD and cut to fit inside the CD case, front and back. Front = 4 3/4 x 4 3/4 in. Back = 4 3/4 x 5 3/4 in (to cover spine too).  Use preprinted "MU" call number label. CD call number prefix does not match item record call number prefix. CD=MU, item=MUD. Obtain labels from the Music Section. Place one label on the upper spine area inside the CD case. Place the 2nd label in the upper left corner of the front, inside the case. Place the 3rd label in the upper left corner of the front, on the outside of the case.  Mark call no on disc with Sakura IDentipen.  Label book: Accompanying CD housed in Music Listening Room as MUD <accession no.>  Use 2-up barcodes. Place both running vertically on the upper left of the front (one inside the case and one on the outside of the case).  Give book to EV for labeling. Give CD to Music Cataloging Section Head to deliver to Music Dept.
Music Library and SSHL  Sound recording  Sound disc (LP, 45, etc.)	Make bib record branch "multi" if book is for SSHL.  no 006  no 007	300 ... + |e 1 sound disc (analog : <size> in.)  500: add note about content of sound recordingif easy to determine.	cma	i	18	Use accession number with prefix "MU" in item record. Enter call number in 099 field: MU |a 100  Additional 945 not needed.	If sound disc lacks jacket, or the jacket is smaller than standard LP size (12 in.), insert item into standard jacket. Obtain jacket from Music Section.  Use preprinted "MU" call number label. Place one on each side of the sound disc, near the spindle hole. Place the 3rd label in the extreme upper left corner of the front of the outer jacket, opposite from the jacket opening.  Label book: Accompanying sound disc housed in Music Listening Room as MU <accession no.>  Use 1-up barcode. Place single barcode running vertically on the upper left of the front of the jacket, immediately below the call number label.  Give book to EV for labeling. Give sound disc to Music Cataloging Section Head to deliver to Music Dept.
S&E DISC	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	ec	- (dash)	51	Use book call number.  Add 945 |u Disc.	Label book: Accompanying disc housed at S&E Circ Desk as<call no.>  Do not add label to disc for accompanying book.  Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
S&E DISK	006: use only for stand-alone disks.  007 |ac |bj	300 ... + |e 1 computer disk (3 1/2 in.)  500: add note about content of disk if easy to determine.  538: add System details note if easy to determine.	ec	- (dash)	52	Use book call number.  Add 945 |u Disk.	Label book: Accompanying disk housed at S&E Circ Desk as <call no.>  Do not add label to disk for accompanying book.  Use removable tape to attach 2-up barcodes to disk container or label.  Place disk in envelope, label envelope with call number, and insert in book. Place book and disk on EV computer file shelf.
S&E REF DISC	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	er	o (oh)	51	Use book call number.  Add 945 |u Disc.	Label book: Accompanying disc housed at S&E Reference as <call no.>  Do not add label to disc for accompanying book.  Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
S&E REF DISK	006: use only for stand-alone disks.  007 |ac |bj	300 ... + |e 1 computer disk (3 1/2 in.)  500: add note about content of disk if easy to determine.  538: add System details note if easy to determine.	er	o (oh)	52	Use book call number.  Add 945 |u Disk.	Label book: Accompanying disk housed at S&E Reference as <call no.>  Do not add label to disk for accompanying book.  Use removable tape to attach 2-up barcodes to disk container or label.  Place disk in envelope, label envelope with call number, and insert in book. Place book and disk on EV computer file shelf.
SIO DISC	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	scm	- (dash)	51	Use book call number.  Add 945 |u Disc.	Label book: Accompanying disc housed at SIO Circ Desk as <call no.>  Do not add label to disc for accompanying book.  Mark call no on disc: CIRCDESK  [call no.]  S.I.O.  Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
SIO DISK	006: use only for stand-alone disks.  007 |ac |bj	300 ... + |e 1 computer disk (3 1/2 in.)  500: add note about content of disk if easy to determine.  538: add System details note if easy to determine.	scm	- (dash)	52	Use book call number.  Add 945 |u Disk.	Label book: Accompanying disk housed at SIO Circ Desk as <call no.>  Do not add label to disk for accompanying book.  Mark call no on disk: CIRCDESK  [call no.]  S.I.O.  Use removable tape to attach 2-up barcodes to disk container or label.  Place disk in envelope, label envelope with call number, and insert in book. Place book and disk on EV computer file shelf.
SIO sound recording  audiocassette	no 006  no 007	300 ... + |e 1 sound recording (analog)  500: add note about content of audiocassette if easy to determine.	scm	- (dash)	20	Use accession number with prefix "TAPES." Enter call number in 099 field: TAPES|a100  Additional 945 field not needed.	Label book: Accompanying audiocassette housed at SIO Circ Desk as <accession no.>  Do not add label to audiocassette for accompanying book.  Mark call no on audiocassette: CIRCDESK  [call no.]  S.I.O.  Use removable tape to attach 2-up barcodes to audiocassette container or label.  Place audiocassette in envelope, label envelope with call number, and rubber band to book. Place book and audiocassette on EV labeling shelf.
SSH DISC	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	cc	- (dash)	51	Use book call number.  Add 945 |u Disc.	Label book: Accompanying disc housed at SSH Controlled Circ as <call no.>  Do not add label to disc for accompanying book.  Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
SSH DISK	006: use only for stand-alone disks.  007 |ac |bj	300 ... + |e 1 computer disk (3 1/2 in.)  500: add note about content of disk if easy to determine.  538: add System details note if easy to determine.	cc	- (dash)	52	Use book call number.  Add 945 |u Disk.	Label book: Accompanying disk housed at SSH Controlled Circ as <call no.>  Do not add label to disk for accompanying book. Use removable tape to attach 2-up barcodes to disk container or label.  Place disk in envelope, label envelope with call number, and insert in book. Place book and disk on EV computer file shelf.
SSH DVD Video	no 006 007 vd bv	300 ... + |e 1 videodisc (4 3/4 in.) 500: add a note about content of disc if easy to determine 538: Accompanying disc in DVD format	fk	i (processing)	61	Assign FVLDV accession number (ask staff in Music & Media for accession number)	Use video case (available from Music & Media) Attach 2-up barcodes with removable tape Label: accompanying monograph housed at SSH stacks as: <call number> Use an archivally-safe Identipen to write the call number on the face of the disc or hub Label book: Accompanying disc housed in FVL <call no.>
SSH Slides  Slides that accompany music monographs	Make bib record branch "multi" for AAL and MUS. no 006  no 007	300 ... + |e <no.> slides  500: add note about content of slides if easy to determine.	acc	- (dash)	25	Use book call number.  Add 945 |u Slides	Label book: Accompanying slides housed in AAL Controlled Circ as <call no.>  Create label for slides: Accompanies monograph shelved in Music Library as <call no.> Leave label on paper backing and use removable tape to affix label to slide container. AAL staff will place label permanently on the slide jacket. Use removable tape to attach 2-up barcodes to slide container.  Place slides in envelope, label envelope with call number.  Place book on EV labeling shelf. Send slides to Vickie O'Riordan in the Art & Architecture Library (mail code 0175F).
SSH or Music Slides  Slides that accompany UCSD student masters theses and doctoral dissertations	Make bib record branch "multi". no 006 no 007	300 ... + |e <no.> slides 500: add note about content of slides if easy to determine	acc	- (dash)	36	Use book call no. Add 945 |u Slides	Use removable tape to attach 2-up barcodes to slides container.  Place slides in envelope, label envelope with call number.  Place book on EV labeling shelf. Send slides to Vickie O'Riordan in the Art & Architecture Library (mail code 0175F).
SSH or AAL Videos (Including videos that accompany Master of Fine Arts Theses)	First determine if mono and video can be cataloged separately. If cataloging separately, use Video processing procedures. If cataloging together, make bib record branch "multi". . no 006 no 007	300 ... + |e 1 videorecording (VHS) 500: add note about content of slides if easy to determine Also add note to mono item record: 590 Accompanying video housed in Film and Video Library as: FVLV <accession no.>	fk	i	24	Use accession number with prefix "FVLV." Enter call number in 099 field: FVLV|a100  Additional 945 field not needed.  Also add note to video item record: 590 Accompanying monograph shelved in SSH (or AAL) stacks as: <book call no.>	Label book: Accompanying video housed in Film and Video Library as: FVLV <accession no.> Videos may be left in their original containers if a barcode can be affixed to the bottom of the container. If not, obtain a new container from boxes in the EV area. Remove informational material from the old cover and place in new one (cut to fit if necessary). Label each video: Accompanying monograph shelved in SSH (or AAL) stacks as <call no.> Affix to front of container. Place 1st barcode on the left side of the video "spine" as it faces you horizontally. Place 2nd barcode on right side of bottom of container as it faces you horizontally. Place book on EV shelves according to branch. Deliver video to Adela for EV and labeling.
SSH REF DISC	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	crcd	o (oh)	51	Use book call number.  Add 945 |u Disc.	Create book label: Accompanying disc housed at SSH Ref Desk as <call no.>  Leave label on paper backing and use removable tape to affix label to book title page. SSH Ref staff will place label permanently in the book in the position they deem best. Do not add label to disc for accompanying book. Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
SSH REF DISK	006: use only for stand-alone disKs.  007 |ac |bj	300 ... + |e 1 computer disk (3 1/2 in.)  500: add note about content of disk if easy to determine.  538: add System details note if easy to determine.	crask	o (oh)	52	Use book call number.  Add 945 |u Disk.	Create book label: Accompanying disk housed at SSH Ref Desk as <call no.>  Leave label on paper backing and use removable tape to affix label to book title page. SSH Ref staff will place label permanently in the book in the position they deem best. Do not add label to disk for accompanying book.  Use removable tape to attach 2-up barcodes to disk container or label.  Place disk in envelope, label envelope with call number, and insert in book. Place book and disk on EV computer file shelf.
SSH DOCS  CAL DISC  (including CAL Ref )	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	cdcdc	- (dash)	51	Use book call number.  Add 945 |u Disc.	Label book: Accompanying disc housed at SSH Docs CD-ROM as <call no.>  Do not add label to disc for accompanying book.  Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
SSH DOCS  EC DISC  (including EC Ref)	006: use only for stand-alone discs. Instructions. 007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	cdcde	- (dash)	51	Use book call number.  Add 945 |u Disc.	Label book: Accompanying disc housed at SSH Docs CD-ROM as <call no.>  Do not add label to disc for accompanying book..  Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
SSH DOCS  US, SD, and GB DISC  (including US, SD, and GB Ref)	006: use only for stand-alone discs.  007 |ac |bo	300 ... + |e 1 computer optical disc (4 3/4 in.)  500: add note about content of disc if easy to determine.  538: add System details note if easy to determine.	cdcd	- (dash)	51	Use book call number.  Add 945 |u Disc.	Label book: Accompanying disc housed at SSH Docs CD-ROM as <call no.>  Do not add label to disc for accompanying book.  Use removable tape to attach 2-up barcodes to disc container or label.  Place disc in envelope, label envelope with call number, and insert in book. Place book and disc on EV computer file shelf.
SSH DOCS  DISK  (all DOCS locations, including Ref)	006: use only for stand-alone disks.  007 |ac |bj	300 ... + |e 1 computer disk (3 1/2 in.)  500: add note about content of disk if easy to determine.  538: add System details note if easy to determine.	cddik	- (dash)	52	Use book call number.  Add 945 |u Disk.	Label book: Accompanying disk housed at SSH Docs Disk <call no.>  Do not add label to disk for accompanying book.  Use removable tape to attach 2-up barcodes to disk container or label.  Place disk in envelope, label envelope with call number, and insert in book. Place book and disk on EV computer file shelf.

 

Processing instructions that apply to all accompanying material formats

General information

Each branch has different procedures for labeling the monograph and accompanying material, and for where the accompanying material is stored. Generally, however, the accompanying material is stored in a secure location near a service desk. The monograph is generally labeled to show there is an accompanying disc, slide, video, etc. The bib record describes the monograph, and the accompanying material is described in either the subfield |e of the 300 field, or in a 500 field note. There are also notes about the content of the accompanying material, and system requirements, if applicable. If the accompanying material is a computer file on CD-ROM (disc) or floppy diskette (disk), an 007 field is added. If the computer file can stand alone (does not require the book to be used), an 006 field is added so users can limit to this format and retrieve the disc/disk. Occasionally, an accompanying computer file is itself accompanied by a user's guide or manual. In this case, the user's guide is generally stored with the disc/disk, not the book. See "Monographs accompanied by computer discs/disks with guides" at the end of this procedure for details.

Procedure

1. Catalog the monograph according to normal procedures and add the following additional fields and information:

006: Accept 006 fields found on copy. Add an 006 only if the accompanying material is a computer file and it is substantial enough to be used on its own, without the book (this will be rare). In case of doubt about whether to add an 006, do not add.

If adding an 006, code only the file type. For copy catalogers, it's easiest to add the 006 from InnoPac. In regular update mode (not full screen editor), press "i" to insert, then type "y" for MARC field. InnoPac will display "008." Type over to make this 006 and hit "enter." Select "1 Type code" and press "m" for computer file. The system will display a list of fields. Code only field 5, "File Type." Use the following table to determine the code for file type:
 

Codes	Description
a	numeric data Files that are mostly numbers or representation by numbers (e.g., student test scores, football team statistics, etc.). The information may be original surveys or information that has been summarized or statistically manipulated.
b	computer program Ordered sets of instructions directing the computer to perform operations and identifying the information and mechanisms required. A program is a series of instructions given to complete a task. Use for micro-computer software. Use also for computer models, which are a characterization in mathematical terms of a process, object, or concept, that enables the manipulation of variables to determine how the process, object, or concept would behave in different situations.
c	representational Files that have pictorial or graphic data. The pictorial and graphic data can be manipulated in conjunction with other types of files to produce graphic patterns, which can be used to interpret and give meaning to the information.
d	document (text) Files that are mostly alphabetic information (words or sentences) converted into a code that can be processed, sorted, and manipulated by machine, and then retrieved in many optional formats. Use for records containing full text of documents and material intended to constitute a textual document, whether represented as ASCII or image data.
e	bibliographic data Data are bibliographic citations, including library catalogs or citation databases. May be structured or unstructured.
f	font File contains information for a computer to produce fonts.
g	game File is for recreational or educational use. Usually text and software, including videogames.
h	sound File has data encoding computer producible sounds.
i	interactive multimedia Item supports navigation through and manipulation of many kinds of media (audio, video, etc.) in which the user has an almost conversational interaction with the computer.
j	online system or service Record is for an online system or service that may contain nonbibliographic information. An online system or service supports system based user interaction. For example, online library systems, FTP sites, electronic bulletin boards, or network information centers.
m	combination of file types Computer models and numeric data files, or computer programs and text files.
u	unknown
z	other type of computer file

 

007: Add an 007 only if the accompanying material is a computer file (disc or disk). Code only the first two bytes of the 007, category of material and specific material designation.

category of material = c (computer file) for either disc or disk

specific material designation = j (floppy disks) or o (letter oh, for optical discs)

300: On copy, accept choice of field and format of note for the physical description of accompanying material. If not present on copy, or when inputting original records in OCLC, add the appropriate field as follows:

Discs: 300 ... + |e 1 computer optical disc (4 3/4 in.)

Disks: 300 ... + |e 1 computer disk (3 1/2 in.)

Sometimes it may be more convenient to describe accompanying material in a 500 field note: Includes one Stiquito robot kit.

500: Provide a simply-worded note describing the content of the accompany material, if easily determined from book cover or preliminaries or from the accompanying material itself. If it is concise, quote information on content from the book. If not, paraphrase to make a brief note.

538: If easily ascertainable from the book (intro., preface, appendix, or cover), or the accompanying material label or container, add the System details note in a 538 note. Use wording as found on the disc/disk label or within the text if brief. Paraphrase for the note if the wording found on the pieces is extensive. If unable to readily determine system requirements, simply don't add.

If the accompanying disc/disk is itself accompanied by a user's manual or guide, add a 500 note that describes both:

500 Accompanied by computer disk and user's manual.  
 

2. For BML, CMRR, IR/PS, MCL, S&E, SIO, SSH, and SSH DOCS, the call number for accompanying computer files is the book call number with the addition of a 945 field with |u Disc or Disk, etc. If there are multiple discs (not multiple copies of the same disc), create separate item records and use |d and |e.  Remember to put correct number of discs in 300 field |e.

Example: book accompanied by 2 CD-ROMs with different content

B41099643 Last updated: 05-05-00 Created: 02-03-00 Revision: 6
01 LANG: eng 03 BRANCH: se 05 MAT TYPE: m 07 R CTRL CD: -
02 SKIP: 0 04 CAT DA:04-27-00 06 GOV PUB CD: 08 COUNTRY: nyu
09 001 41649771
10 007 co
11 008 990629s1999 nyua b 001 0 eng cam4a
12 010 99038270
13 019 43318950
14 020 0471349593 (cloth/CD-ROM : alk. paper)
15 040 DLC|cDLC|dC#P|dUKM
16 042 pcc
17 050 00 TK7882.S65|bC485 2000
18 082 00 006.4/5|221
19 100 1 Childers, Donald G
20 245 10 Speech processing and synthesis toolboxes /|cD.G. Childers
21 260 New York :|bWiley,|cc2000
22 300 ix, 483 p. :|bill. ;|c27 cm. +|e2 computer optical discs (4 3/4
in.)
23 504 Includes bibliographical references (p. 250-264) and index
24 538 System requirements: Windows 95, Windows 98, Windows NT, or UNIX
25 650 0 Speech processing systems
26 650 0 Speech synthesis
27 994 E0|bCUS

Summary of Attached Records
ORDER 1 > LOCATION: ek; FUND: eeeg2; STATUS: a; PAID=Inv# 691256 Dated:03-15
ITEM 2 > C: 1; LOC: ek; BC=31822028390441
ITEM 3 > C: 1; LOC: ec; BC=31822027736479; V=Disc 1
ITEM 4 > C: 1; LOC: ec; BC=31822027736537; V=Disc 2

B41362779 Last updated: 10-27-00 Created: 04-26-00 Revision: 14
01 LANG: eng 03 BRANCH: cul 05 MAT TYPE: m 07 R CTRL CD: -
02 SKIP: 0 04 CAT DA:10-20-00 06 GOV PUB CD: 08 COUNTRY: mau
09 001 43167534
10 007 co cgunnnauuau
11 008 980501s1999 mauab bi 001 0 eng cam a
12 010 98019045
13 019 39108580
14 019 43083072
15 020 0072898410 (acid-free paper)
16 020 0073662178 (Wall Street Journal ed.)
17 040 DLC|cDLC
18 050 00 HB172.5|b.M3743 1999
19 082 00 339|221
20 100 1 McConnell, Campbell R
21 245 10 Macroeconomics :|bprinciples, problems, and policies /|cCampbell R.
McConnell, Stanley L. Brue
22 250 14th ed
23 260 Boston :|bIrwin/McGraw-Hill,|cc1999
24 300 1 v. (various pagings) :|bcol. ill., col. maps ;|c26 cm. +|e1 computer optical disc (4 3/4 in.)
25 500 Accompanied by CD-ROM with DiscoverEcon 3.0 Software Tutorial and User's manual
26 504 Includes bibliographical references and index
27 538 System requirements for accompanying computer disc: Windows 3.1, Windows 95, Windows NT 4.0
28 650 0 Macroeconomics
29 700 1 Brue, Stanley L.,|d1945-
30 994 E0|bCUS

Summary of Attached Records
ORDER 01 > LOCATION: ut; FUND: cres; STATUS: a; PAID=Inv# 610533 Dated:04-19
ITEM 02 > C: 1; LOC: ck; BC=31822027550359
ITEM 03 > C: 2; LOC: ck; BC=31822027550292
ITEM 04 > C: 3; LOC: ck; BC=31822027550391
ITEM 05 > C: 1; LOC: cc; BC=31822028508737; V=Disc
ITEM 06 > C: 2; LOC: cc; BC=31822028508794; V=Disc
ITEM 07 > C: 3; LOC: cc; BC=31822028508851; V=Disc
ITEM 08 > C: 4; LOC: cc; BC=31822028508919; V=Disc
ITEM 09 > C: 1; LOC: cc; BC=31822028508679; V=Manual
ITEM 10 > C: 2; LOC: cc; BC=31822028508687; V=Manual
ITEM 11 > C: 3; LOC: cc; BC=31822028508745; V=Manual

Enter the accession number in the 099 field: 099 YAE |a 100.

Music uses accession numbers for sound recordings (audiocassette, CD, LP, etc.). Enter the accession number in the 099 field: MU|a100

No 945 fields are required when accession numbers are used, unless there are multiple discs/disks. For multiple discs/disks (not multiple copies of the same disc), create separate item records and add 945 |e 1, etc.  Remember to put correct number of discs in 300 field |e. For multiple copies of discs, use the copy field in the item record fixed field.

3. For SIO computer files and sound recording CD's to be housed in the Music Library, use a Sakura permanent ink "IDenti-pen" to write the call number on accompanying discs and disks.

4. For other than sound recordings, assign a 2-up barcode number to the accompanying material, but do not apply the barcodes to the material. Using removable tape, attach the barcodes to the accompanying material.

5. Place an "Accompanied by..." label in the book, in the bottom center area of the first available page. The labels are pre-printed and available from the DBM Section.

Example of label: Accompanying ___________________ housed at ______________ as:

Example of completed label: Accompanying computer optical disc housed at S&E Circ Desk as: TA355 .R37 1995 Disc

6. Put the accompanying material and its barcodes in a manilla envelope (use a separate envelope for each disc or disk to protect them from scratches). Write the call number for the item on the envelope(s). For books accompanied by discs or disks, band the book and the manilla envelope(s) together and place on EV "computer files" shelf. For books accompanied by other types of materials, place the books and its accompanying material on the EV labeling shelf according to branch.

Monographs accompanied by computer discs/disks with guides

Catalog the monograph and accompanying disc or disk according to the procedures above.

Add 500 field note to bib record:
500 Accompanied by computer disc and user's manual.

Create separate item record for user's manual or guide, etc., and code as follows:
loc: use disc/disk location code
item type: 47
add item message: CHECK FOR ACCOMPANYING DISC (OR DISK) AT <appropriate computer file location> DESK
example of item message: CHECK FOR ACCOMPANYING DISK AT SSH CIRC DESK

Example Records

• b41235952
• b41099643
• b41362779

• b41404130
• b41404130
• 41179559
• 41161841

• b41054751
• b41054969

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