VIDEO PROCESSING PROCEDURES
This procedure will be used for processing the videos received
from the Media Center (opera performances) as well as videos from
the regular closed stack collection. We will export full MARC
records with Cat Dates so our video bibliographic records will go
to Melvyl.
Videos from the Media Center (opera performances) will circulate
for a limited period to faculty only with Garrett's approval.
(The loan period of 2 hours determined by the location csm will
need to be overridden.) All other videos do not circulate and
must be viewed in the Music Listening Center.
I. Allison/Student:
1. Assign MX number and barcode the videocassette.
Watch for two-tape sets and for duplicate copies. VHS
and Beta copies require separate bibliographic records
and are not added copies to each other.
At least two labels are needed for each piece; one is
placed on the top left corner of the box and the second
is placed on the edge of the video itself opposite the
playing edge. A third label, if necessary, can be
placed on the edge of the box.
One barcode is needed, and is placed next to the label
on the edge opposite the playing edge.
Annotate the printed list from Media Center with MX
number.
II. Allison:
1. Search regular videos on InnoPac to get the .b_______
number for correct overlay.
2. Set up constant data records (this only has to be done
once; they will stay in the system):
FOR MEDIA CENTER OPERA VIDEOS--
590 Instructional Development Opera Video
Collection
910 opvid aob
949 1 *recs-b;bn-cul;b1-a;
949 MX $a xxx $i [barcode] $l csm $t 18 $z 099
FOR VIDEOS FROM THE REGULAR COLLECTION--
No 590
910 vid aob
949 1 *recs-b;bn-cul;b1-a;
949 MX $a xxx $i [barcode] $l cma $t 18 $z 099 $s o
3. Copy search on OCLC.
Use the book Opera Performances in Video Format to help
with search keys, since the containers (which often
have fuller information) are gone. A title search,
qualified by "/med" and date (if available) is probably
the best way to start. If that doesn't work, try
name/title for the composer and opera, or name only for
various performers.
Watch for duplicate records on OCLC and use the OCLC
Duplicate Record Report form to report the duplicates.
Be careful in searching; there are often multiple
formats and varying dates. Select the fullest and most
complete record that exactly matches.
For videos which DO NOT have exact matches, print out
the closest match and the fullest record. Note the MX
number on the printout, initial and date it, and give
it to Linda.
For videos which have NO copy on OCLC, write the MX
number, initials and date, and "No OCLC" on some
scratch paper, and give it to Linda.
4. Edit the bibliographic record.
Carefully check the bibliographic record to make sure
you have an exact match (sometimes hard to tell from
looking at the label only on a video!)
Apply the appropriate constant data record. Be sure to
edit to add the correct accession number and volume
information (if necessary). Add overlay number if
necessary for regular videos.
5. Export the record to InnoPac and update the OCLC
record. Print out the record so it can be forwarded to
Jim for authority work.
6. Count on your statistics sheet as cataloged, according
to the type of copy found. Be sure to count the added
copies and multiple tape sets ("volumes").
7. Create a course record ("Media Center Opera Videos")
and attach all items to this course so we can monitor
circulation. (This will have to be done as a separate
step on Pac.)
8. Return the video to the closed stacks, and give the
printout to Jim.
III. Jim:
1. Do authority work on all name and name/title headings
on each bibliographic record. Use the Opera
Performances in Video Format book to help identify
performers and that the bibliographic record is
sufficiently complete. Add $4 as appropriate.
Export necessary authority records and add references
when appropriate (do not look at the videos to search
for variants, however!) Count on your authority
statistics sheet as appropriate.
For headings that need cleaning up, print out the
authority record (or annotate bibliographic printout
you are using) and bounce to Henry. He can do the
maintenance required (after you train him, of course!)
2. Give a quick glance to the basic bibliographic
description. The goal is to accept the record as is;
don't check every minute detail. However, areas of
concern to UCSD are:
bib record must have $h videorecording either in
240 or 245
511 performer note
508 for production personnel
500 for type of recording and stereo (if
applicable)
700 for all important performers, including
opera company, orchestra, chorus, conductor,
stage director.
700 for composer/title (if not already m.e.)
Keep added entries (and do necessary authority
work) for other production-related people and
bodies. Monitor how much this happens; if it gets
to be too much, we may delete these.
3. Count each bib record "cleaned-up" on the subject
analysis statistics so we'll have a sense of workload.
4. Toss printouts when done or give to Henry for headings
cleanup. You shouldn't have to retrieve the physical
piece for viewing.
IV. Henry:
1. Do catalog maintenance on various (performer) headings
as instructed by Jim.
Prepared by Linda Barnhart
April 7, 1992