October 5, 1993     
               
       Procedure for Cataloging Monographs Accompanied by 
                         Videorecordings


1.   Procedures apply to the following accompanying materials:
     a)   VHS videotape (1/2 in.)
     b)   Beta videotape (1/2 in.)
     c)   U-matic videotape (3/4 in.) (aka U-standard)
     d)   Videodisc (aka laser disc, laser optical disc, CD video,
          laser CD; a brand name is LaserVision).  If software is
          included, this becomes Interactive Multimedia (see
          Interactive Multimedia procedure).

2.   Videorecordings which accompany monographs will be housed as
          follows:

     a)   TUL - all videorecordings will be housed in the Music
          Library; monographs may be housed in the stacks,
          Documents Dept., Art & Architecture Library, Music
          Library, East Asia Library, or wherever indicated by the
          bibliographer.
     b)   Undergraduate Library - videorecordings will be housed in
          the Playback Center; monographs will be housed in the UGL
          stacks.
     c)   S&E - videorecordings will be housed at the Circulation
          Desk; monographs will be housed in the stacks.
     f)   CMRR - no precedent.
     g)   IR/PS - videorecordings will be housed at the Circulation
          Desk; monographs will be housed in the stacks.

3.   Call number or accession number for videorecording:
     
     a) TUL - MX   (contact Music Library for next available
                    number in sequence - do not rely on PAC
                    shelflist)

     b) UGL - YPV (videotape)    (check PAC shelflist for next
              YPL (videodisc)      available number in sequence)

     c) S&E - YSV  (check PAC shelflist for next available number
                   in sequence)

     d) IR/PS - Add term Video to monographic call number (in 949
                field of item record for video)
              
4.   Catalog monograph according to normal procedures, adding the
     appropriate term in subfield $e of 300 field or adding a 500
     note.  See AACR2 Revised, chapter 1.5E1, chapter 7, and
     corresponding RI's for guidance.  The OLAC newsletter question
     and answer section may also be helpful.  If a separate entry
     is warranted for the videorecording, go ahead and catalog the
     monograph.  Send the videorecording, a printout of the PAC
     record for the monograph, and any OCLC copy for the video to
     Jim Soe Nyun in the Music Library.
     (Check with section head before making this determination).

5.   Items without copy will go first to the appropriate original
     cataloger, who will create a bibliographic record and put on
     save.  The original cataloger will then pass everything on to
     the accompanying materials catalger for completion of the
     cataloging process.

6.   Barcode monograph(s). Use removable tape to attach 2 barcodes
     to each videorecording. 

7.   Update/export record.  Create item records for each
     copy/volume of monograph and videorecording:
     a)   Item type for all TUL videorecordings is 18.
          Item type for all other locations: videotape  24        
                                             videodisc  42 

     b)   Item record status codes are:
          a)   TUL       o
          b)   UGL       o
          d)   S&E       -
          e)   IR/PS     -    

     c)   Item record shelving locations for videorecordings are as
          follows:
          a)   TUL   -   cma
          b)   UGL   -   up
          c)   S&E   -   ec             
          d)   IR/PS -   ic
     
8.   Type and affix 1" x 3" Avery label to inside front cover of
     monograph(s):

     a)   TUL       Accompanying videorecording housed in the
                    Music Library as:
                         MX 28

     b)   UGL       Accompanying videorecording housed in the
                    Playback Center as:
                         YPV 22
                                             (continued)
                                                  


     c)   S&E       Accompanying videorecording housed at the
                    Circulation Desk as:
                         YSV 7

     d)   IR/PS     Accompanying videorecording housed at the
                    Circulation Desk as:
                         HD 7771 .R4 1992 Video 

9.   Type a 1" x 3" Avery label for each videorecording.  
     
     a)   TUL       Accompanying monograph shelved in [TUL
                    location] as:
                         HD 7771 .R4 1992

     b)   UGL       Accompanying monograph shelved in the UGL
                    stacks as:
                         HD 7771 .R4 1992

     c)   S&E       Accompanying monograph shelved in the S&E
                    stacks as:
                         QD 665 .C73 D88 1991 v.337

     d)   IR/PS     Accompanying monograph shelved in the IR/PS 
                    stacks as:
                         HD 7771 .R4 1992

10.  Type 2 call number labels for each videorecording. Include  
     location above call number or accession number.  Attach to
     video container with removable tape.

11.  Place monograph on appropriate EV shelf after completion of
     cataloging.  Videos do not go through EV.  (Check PAC record
     yourself to make sure everything exported correctly).  Package
     video securely in padded envelope or cardboard box and mail to
     destination.  Be sure to include barcodes, call number labels,
     and label referring to accompanying monograph.
     
12.  If you receive videos in the PAL (European) format, return to
     Acquisitions.  They cannot be played on American equipment. 
     Acquisitions will return to vendor and request a replacement
     in NTSC format.


Prepared by:  Ann Studebaker, October 5, 1993
Approved by:
Insert in TPOT:  Cataloging Manual/Special Cataloging
Procedures/Special Procedures/Accompanying materials/CUL videos