Item Status Codes

Prepared by Becky Culbertson
January 19, 1999
Revised by Karen Peters
May 30, 2000

General Information:

An item status description can have a maximum of 14 characters.

Roger can display a maximum of 18 characters in the item's status box; this includes the due date if an item is checked out. Therefore, if an item is NOT checked out, Roger will display the full description for the item status. If the item IS checked out, 12 characters are used to display the due date "DUE 06/30/96" and the other 6 characters are used to display the item status description. For example: a claims-returned item that is still checked out displays "DUE 06/30/96SEARCH."

There are two different sets of item codes in INNOPAC. Some are hard coded into the system and cannot be changed, but we can change the Roger descpription. These are "INNOPAC Required Codes." We also have "UCSD Specific Codes" which have been added by UCSD. We can delete them, alter them, or add more if necessary.

INNOPAC Required Codes	UCSD Specific Codes	Roger Display	Code Usage
-		AVAILABLE	Designates that the item is available for checking out.
!		ON HOLD SHELF	Designates that the item is being held on the "On Hold" shelf.
o		LIBRARY USE ONLY	Designates that the item is for use within the library only and cannot be checked out.
m		SEARCH	Designates the first stage of an item not found on the shelves. Items with this status should not be retrieved during the replacement process. (Not currently used for SSH, Music and AAL items)
s		MISSING	Designates that a staff person could not locate an item during the first round of searches. This designates that the person can use interlibrary loan. Items with this status should not be retrieved during the replacement process.
z		SEARCH	Designates the former CLAIMS RETURNED category.
n		LOST--BILLED	Designates materials that are lost and have been billed to the patron. Only the due date and "LOST" will display on Roger.
t		IN-TRANSIT	Designates items that are being shipped between UCSD libraries (after check in).
$		LOST&PAID	Designates lost items that have been paid for by the patron.
	e	NEW BOOK SHELF	Designates books shelved on the new book shelf. (Used only at S&E)
	f	REMOTE FILE	Designates remote access electronic resources. (Either networked or available on the WWW).
	d	ON ORDER	To be used by Acquisitions to designate items that are on order but not yet received.
	i	PROCESSING	To be used by the Technical Services units to designate items that are received but not finished with the cataloging process.
	p	STAFF ONLY	Designates items that are to be handled by STAFF ONLY. Used by both Special Collections and Preservation Microforms.
	b	Formerly: SEE NOTES	No longer used, but cleanup still in progress.
	l	LOST	Designates that a staff person could not locate an item during the second round of searches. Designates that the item is lost from our collection and should be replaced, (i.e., items with this status should be part of the criteria when searching for items during the replacement process).
	a	BINDERY	Used for all unbound materials sent to the Bindery by the EV Unit. (As of July 19, 1997). Materials sent to the Bindery for repair will also initially be given this code.
	r	IN REPAIR	Designates items sent for repair in the Bindery Prep unit. All materials will initially be sent to Bindery with the code "a" and changed by the Bindery to "r" if the material stays in house for repair.
	u	PURGED	This status would be used for items purged by the ACS Billing Unit. This occurs once a year on every item that is checked out and billed for more than two years.
	h	UNAVAILABLE	Used for items that are temporarily unavailable, but not checked out. Usually used for particular projects.
	x	UNAVAIL - SRLF	Used for items that have been processed for SRLF, but are waiting at the Annex until SRLF starts accepting shipments again.
	@	OFF CAMPUS	Used for Circuit transactions.
	#	CIRCUIT RECVD	Used for Circuit transactions.
	%	CIRCUIT RET'D	Used for Circuit transactions.
	&	REQUESTED	Used for Circuit transactions.
	(	CIRCUIT PAGED	Used for Circuit transactions.
	)	CIRCUIT CANCLD	Used for Circuit transactions.
	_	CIRCUIT RE-REQ	Used for Circuit transactions.