Prepared by Jim Soe Nyun
October 11, 1999
Approved by Cataloging Committee
Updated September 25, 2001 to remove inactive links
Changes made May 4, October 26, 2004 by Jim Soe Nyun
Further changes made August, 2005 by Jim Soe Nyun and approved by Cataloging Committee via e-mail, with further minor additions October 17, 2005.
Minor additions March 7, 2007 by Jim Soe Nyun.
NOTE: All fields are accepted as is unless indicated below.
Generally, do not modernize description to reflect current rules and
rule interpretations. Statements to "correct" a field typically refer to the intellectual content of the field, not the form the information takes. Follow current rules when adding descriptive
information.
| Tag | Definition | Treatment |
|---|---|---|
| AccM | Accompanying Matter | Ignore |
| Audn | Target audience | Ignore |
| BLvl | Bibliographic level | Ignore |
| Comp | Form of Composition | Ignore |
| Ctrl | Type of control | Ignore |
| Ctry | Country of publication | Correct if necessary, add if not. Use OCLC MARC Country of Publication Codes. |
| Date | Date 1, Date 2 | Correct both dates if present where necessary. Add if dates required and not present. Don't edit to modernize using "u" for a range of dates. See: OCLC Bibliographic Formats and Standards. |
| DtSt | Type of date | Correct if present, add if not. Don't modernize for a range of dates (see Date 1, Date 2, above). See: OCLC Bibliographic Formats and Standards. |
| ELvl | Encoding level | Ignore, unless upgrading record. For upgrades, change ELvl to "I." |
| Form | Form of item | Ignore |
| Lang | Language code | Correct if present, add if not when appropriate. Use OCLC MARC Language Codes. |
| LTxt | Literary Text for Sound Recordings | Ignore |
| Srce | Cat. Source Code | Ignore |
| Type | Type of record | Correct if necessary to code spoken-word recordings as type "i" and musical recordings as type "j." |
| Tag | Definition | Treatment |
|---|---|---|
| 006 | Fixed-length data elements--Additional Material Characteristics | Use only when item is accompanied by material in another
physical format,
such as a book or CD-ROM, or when item has significant characteristics
of an additional format, such as an enhanced CD or a Super Audio CD (SACD) with significant supplementary material. Follow fixed field
guidelines
for the accompanying material.
See OCLC Bibliographic Formats and Standards: http://www.oclc.org/oclc/bib/006.htm |
| 007 | Physical Description Fixed Field | Correct or add subfields "a" or "b" if necessary for accompanying computer files. |
| 010 | LC card number | Correct if present, add if appropriate; Don't edit for absence or presence of /R. |
| 020 | ISBN | Correct or add $a and $z for acc. bk cat. as a unit; ignore other subfields. |
| 024 | Standard recording number | Correct if present, add if record lacks number on item. |
| 028 | Publisher's no. (music, sr) | Correct or add if appropriate; Don't edit just to reorder $a and $b. |
| 041 | Language Code | Correct if present, add $d and $h if appropriate. |
| 099 | Local free text call number | Add only if needed as part of item record exporting process. |
| 100-130 | Main entry | Do not change choice of main entry as long as all appropriate access points appear as main and added entries on record. Correct form, if necessary, including capitalization and punctuation, except ignore presence or lack of final punctuation. Music cataloging only, on 100 and 110 fields: Delete $e, correct or add $4 if needed. |
| 240 | Uniform title | Correct if present, add if appropriate. Delete $h. Delete if uniform title matches $a of 245. |
| 242 | Translation of Title by Cataloging Agency | Input if supplied and directed by bibliographer. |
| 245 | Title statement | Correct and/or add titles and subtitles as necessary; correct any typos or subfielding errors; correct or add filing indicators as necessary. Do not add or edit author statement or edit punctuation for style; ignore $h. |
| 246 | Varying form of title | Correct if present; add if needed. Do not convert existing 740 x1s to 246s. |
| 250 | Edition statement | Correct if present, add if appropriate. |
| 260 | Imprint | Do not correct absence or presence of brackets. PLACE ($a): Do not correct absence or presence of larger body qualifier for place; PUBLISHER ($b): Accept form of publisher(s) as on record; do not add distributor if missing on record. If more publishers are listed than required by rules, but are taken from item, leave. DATES ($c): Correct if present, add if not. Check that corresponding fixed field is correct. |
| 300 | Physical description | Do not modernize or convert to match LC or rules. EXTENT OF ITEM ($a): Correct specific material designation (sound tape reel ; etc.). OTHER PHYSICAL DETAILS ($b): correct if present add if not. Add if missing. ACCOMPANYING MATERIAL ($e): Add or edit for significant accompanying computer disks, computer optical discs, sound recordings, etc. Edit to the extent that you would for $a and $b. For SACDs and audio Surround Sound formats, record physical characteristics related to the part of the item that can be played on conventional (non-SACD or non-Sourround) equipment. Record specifics on SACD or Surround capabilities in field 538. |
| 4XX | Series statement | Reminder: 400, 410, and 411 are not valid under AACR2R.
Change to 490
1 and 8XX. Add or correct as necessary but don't change 490 1 for style. 440s: If the authority file form of the title match the book and copy but the volume designation does not, edit the form of volume designation to match the authority file form. |
| 490 | Series statement | Correct if present, add if not. Do not use 490 0: UCSD policy is to trace all series. For upgrades, follow LCAF treatment if available, then reformat and edit for UCSD policy. |
| 5XX | Notes | Unless specified below, accept order and wording as on record, unless inaccurate or misleading; For AACR 2 records, do not add source for quoted notes if missing on record; delete other libraries' copy-specific notes. Add notes as necessary to justify added entries. Don't modernize language notes to 546s, but use correct tag if adding. Don't add "Compact disc" note if missing. |
| 505 | Formatted contents note | When present, accept as on record and correct typos locally. When absent, add for up to 15 contents items; add for unlimited number of items if instructed by bibliographer. Do not lock and replace master OCLC record for database enrichment unless item has serious other problems or if you need to add contents for multi-volume sets based on volumes in hand. For open sets, accept existing contents and add additional contents based only on volumes in hand. When adding additional contents, follow existing subfield coding. Don't delete subfielding in formatted contents notes when exported to Innopac. |
| 508 | Creation/Production Credits Note | Correct content if present. |
| 511 | Participant/Performer note | When present, accept as on record and correct typos. When absent, add for up to 15 performers; add for unlimited number of performers if instructed by bibliographer. |
| 518 | Date/Time and Place of an Event Note | Correct content or add if applicable |
| 530 | Additional physical form available note | Add if additional electronic formats are accessible at UCSD. Also add 856 field if appropriate. |
| 538 | System details note | When information is readily available, add if missing for accompanying computer files or to record requirements for computer component of piece in hand. Also use to record details relating to items that are SACDs or DVD Audio. If item is SACD but lacks note, add the following wording: Hybrid Stereo/Super Audio CD (SACD): stereo layer playable on standard CD player; SACD-encoded layer requires SACD equipment. If item is DVD-Audio but lacks note, add the following wording: DVD-Audio, requires DVD equipment for playback. If item is HDCD but lacks note, add the following wording: HDCD encoded compact disc; plays on standard CD players but requires HDCD-compatible player for enhanced sound. |
| 590 | Local note | Add if appropriate. |
| 600-630 and 650-651 |
Subject Added Entries 600 Personal Name 610 Corporate Name 611 Meeting Name 630 Uniform title 650 Topical Term 651 Geographic Name |
All headings with 2nd indicator 0 or 4: correct if present, add if appropriate; ignore all others. Accept order of 6XX as on record. Ignore absence or presence of final punctuation. Delete $4; Delete $e (except for Special Collections, who will delete or modify them as needed). If OCLC record lacks subject headings, enrich record to provide them. Also enrich record if existing heading(s) is/are grossly incorrect and would benefit from additional terms. (Under terms of database enrichment, existing headings may not be changed.) |
| 655 | Index term--Genre/Form | Delete 655s on non-LC copy. |
| 700-730 | Added entry | Correct if present, add if appropriate. Delete $e (except for Special Collections); correct or add $4 when needed (Music Library only); and delete $u. Accept order of entries on copy. Ignore absence or presence of final period. For collections, make added entries for every post-1950 work in the classical tradition. Delete excessive added entries for pre-1950 music if the cataloging institution made more than 5 and the verification work would be excessive. Make additional added entries for persons on Current and Selected Former UCSD Music Department Faculty list if not already on bib record, even if they are performing in an ensemble already named. However, if the larger ensemble is a UCSD group such as Sonor, do not give the personal names unless the person has a prominent solo or conducting role. |
| 740 | Added entry, title traced differently. | Correct form if present. Accept order on record. Do not move titles to 246s if they properly belong there under current tagging practices. Do not add variant titles if already in 700 $t. If uncontrolled analytic title(s) missing, add in 740 x2. If any other types of title(s) missing, add in 246. |
| 752 | Hierarchical place name access | Delete. |
| 755 | Added entry, physical characteristics | Delete. |
| 776 | For $c and $w only: Correct if present, add if needed. Delete other subfields. | $c and $w only: correct if present, add if needed. Accept other subfields as given. |
| 790-793 | Local Added Entries: 790 Personal Name 791 Corporate Name 792 Meeting Name 793 Uniform Title |
Add if needed.
|
| 800-830 | Series added entry | Correct if present, add if appropriate; Delete $e, $u, and $4. |
| 856 | Electronic location and access | Correct if present, add if not, if easily available. Verify URLs according to current procedures. |
| 910 | User-option data | Add initials as/if directed by local policy. |
| 949 | Local processing information | If editing on OCLC, input 949 fields to create or overlay Innopac bib and item records. |