NOTE: All fields are accepted as is unless indicated below.
Generally, do not modernize description to reflect current rules and
rule interpretations. Statements to "correct" a field typically refer to the intellectual content of the field, not the form the information takes. Follow current rules when adding descriptive information.
| Tag | Definition | Treatment |
|---|---|---|
| Ctry | Country of publication, etc. | Correct if necessary, add if not. Use MARC Country of Publication Codes. |
| Dates | Date 1 and Date 2 | Correct both dates if present where necessary. Add if dates required and not present. Don't edit to modernize using "u" for a range of dates. See: OCLC Bibliographic Formats and Standards. |
| DtSt | Type of Date / Publication Status | Correct if present, add if not. Don't modernize for a range of dates (see Date 1, Date 2, above). See: OCLC Bibliographic Formats and Standards. |
| ELvl | Encoding Level | Ignore, unless upgrading record. For upgrades, change ELvl to "I." |
| FMus | Format of Music | Correct if present, add if not. Don't use code [blank] ("information not supplied"). See OCLC Bibliographic Formats and Standards. |
| Form | Form of Item | Ignore except for microforms and photocopies. Correct if present, add if not. See OCLC Bibliographic Formats and Standards. |
| Lang | Language Code | Correct if present, add if not when appropriate. Use MARC Language Codes. |
| Tag | Definition | Treatment |
|---|---|---|
| 006 | Fixed-Length Data Elements--Additional Material Characteristics | Correct or add only when score is accompanied by non-score material which
is substantial enough to be considered primary material (could be cataloged
as a separate item). Follow the fixed field guidelines for the format appropriate
to the accompanying material.
See OCLC Bibliographic Formats and Standards: http://www.oclc.org/oclc/bib/006.htm |
| 007 | Physical Description Fixed Field | Correct or add subfields "a" or "b" if necessary for accompanying computer files. Accept existing 007s but do not add 007s for other types of material. |
| 010 | LC Control Number | Correct if present, add if appropriate. |
| 020 | ISBN | Correct or add $a and $z if score bears ISBN or for acc. bk cat. as a unit; ignore other subfields. |
| 024 | Other Standard Identifier | Correct if present, add if record lacks number on item. |
| 028 | Publisher's No. | Correct or add if appropriate; don't edit just to reorder $a and $b. |
| 041 | Language Code | Correct if present, add $a and $h if appropriate. |
| 090, 099 | Locally Assigned LC-type Call Number, Local free text call number | Generally, add only if needed as part of item record exporting process. Enrich or enhance OCLC record lacking call number only if already modifying record for other reasons. |
| 100-130 | Main entry | Do not change choice of main entry as long as all appropriate access points appear as main and added entries on record. Correct form, if necessary, including capitalization and punctuation, except ignore presence or lack of final punctuation. Delete $e, $4 on 100 and 110 fields (except for Special Collections, who will delete or modify them as needed). Enhance OCLC record if main entry contains typos affecting access. |
| 240 | Uniform title | Correct if present, add if appropriate. Delete if uniform title exactly matches $a of 245. |
| 242 | Translation of Title by Cataloging Agency | Input if supplied and directed by bibliographer. |
| 245 | Title statement | Correct and/or add titles and subtitles as necessary; correct any typos
or subfielding errors; correct or add filing indicators as necessary. Do
not add or edit author statement or edit punctuation for style. Add the
GMD for micros or electronic resources; if already present without brackets,
accept.
If choice of title title proper in OCLC record would result in impaired access, enhance OCLC record to correct form of entry. Add 246s as appropriate for important subtitles, or parallel or alternate titles. |
| 246 | Varying form of title | Correct if present; add if needed. Do not convert existing 740 x1s to
246s. |
| 250 | Edition | Correct typos. Add if necessary. |
| 260 | Publication, Distribution, Etc. (Imprint) | Do not correct absence or presence of brackets. PLACE ($a): Do not correct absence or presence of larger body qualifier for place; PUBLISHER ($b): Accept form of publisher (s) as on record; do not add distributor if missing on record. If more publishers are listed than required by rules, but are taken from item, leave. DATES ($c): Correct if present, add if not. Check that corresponding fixed field is correct. |
| 300 | Physical description | Do not modernize or convert to match LC or rules. EXTENT OF ITEM ($a): Correct specific material designation. Don't add preliminary paging if missing. OTHER PHYSICAL DETAILS ($b): If on copy, accept as described. If book has easily ascertainable illustrations not indicated on copy, add. DIMENSIONS ($c): If book and size notation look compatible, accept. Add if missing. Discrepancies more than 3 cm. may indicate variant ed., consult Bibliographic Formats and Standards, Section 4, When to Input a New Record, to determine whether copy can be used. ACCOMPANYING MATERIAL ($e): Add or edit for significant accompanying computer disks, computer optical discs, sound recordings, etc. Edit to the extent that you would for $a and $c. |
| 4XX | Series statement | Reminder: 400, 410, and 411 are not valid under AACR2R. Change to 490
1 and 8XX. See UCSD procedure: Series verification |
| 440 | Series Statement / Added Entry–Title | If the authority file form of title matches the book and copy but the volume designation does not, edit the form of volume designation to match the authority file form. For enhance, transcribe volume designation as on piece and reformat after update to match UCSD volume designation. |
| 490 | Series statement | Correct if present, add if not, but do not change 490 1 for style. Do not use 490 0: UCSD policy is to trace all series. For enhance or upgrade, follow LCAF treatment if available, then reformat and edit for UCSD policy. |
| 5XX | Notes |
Unless specified below, accept order and wording as on record, unless inaccurate or misleading; For AACR 2 records, do not add source for quoted notes if missing on record. Delete other libraries' copy-specific notes, as well as rare books notes, e.g., binding info. Add notes as necessary to justify added entries, including the "Reproduced from holograph" statement. Keep in mind that 505 fields are keyword searchable while field 500 is not. Don't modernize language notes to 546s, but use correct tag if adding. |
| 501 | "With" note | Add or correct if necessary, only when two or more works issued independently have been subsequently placed together under one cover. |
| 502 | Dissertation note | Add if necessary. If existing copy is tagged 500 or lacks dissertation note, lock and replace record with correct 502 tag and subfield coding. |
| 504 | Bibliography, etc. note | Accept as is. Don't add bibliography or index notes if missing from record except for enhance, upgrade and CIP catalogers who will add as appropriate. If existing copy is tagged 500, lock and replace record with correct 504 tag and subfield coding. |
| 505 | Formatted contents note | When present, accept as on record and correct typos locally. When absent, add for up to 15 contents items; add for unlimited number of items if instructed by bibliographer. If cataloging on OCLC or if exported record has severe other problems, lock and replace OCLC record to correct typos as part of enhancement process. Also lock and replace to add contents for multi-volume sets based on volumes in hand. For open sets, accept existing contents and add additional contents based only on volumes in hand. When adding additional contents, follow existing subfield coding. Don't delete subfielding in formatted contents notes when exported to Innopac. |
| 530 | Additional physical form available note | Add if additional electronic formats are accessible at UCSD. Also add 856 field if appropriate. |
| 533 | Reproduction Note | Correct if present. If existing copy is tagged 500, lock and replace record with correct 533 tag and subfield coding. |
| 534 | Original Version | Bounce to supervisor. |
| 538 | System Details Note | Add if missing for accompanying computer files, when information is readily available from the piece in hand. |
| 546 | Language Note | Correct or add if applicable. Accept as is if copy is tagged 500. |
| 590 | Local note | Add when necessary based on local procedures or to capture important copy-specific information. |
| 600-630 and 650-651 |
Subject Added Entries 600 Personal Name 610 Corporate Name 611 Meeting Name 630 Uniform title 650 Topical Term 651 Geographic Name |
Accept order of 6XX as on copy. Ignore absence or presence of final punctuation. All headings with 2nd indicator 0 or 4: correct if present, add if needed; ignore any with indicators 1, 3, 5, 6, 7, 8. Delete $4; Delete $e (except for Special Collections, who will delete or modify them as needed). Where appropriate, add 650s for "Music $x Manuscripts $v Facsimiles" and "[Composer] $x Manuscripts $v Facsimiles." If OCLC record lacks subject headings, enrich or enhance record to provide them. Enhance OCLC record if existing headings are grossly incorrect. |
| 655 | Index term--Genre/Form | Accept 655s as found on LC copy, except delete copy-specific terms. Delete 655s found on non-LC copy. |
| 700-711, 730 | Added entry | Accept order of entries on copy. Ignore absence or presence of final period. Correct if present, add if appropriate. Delete $e (except for Special Collections, who will delete or modify them as needed); delete $4 and $u. For collections, make added entries for every post-1950 work in the classical tradition. Delete excessive added entries for pre-1950 music if the cataloging institution made more than 5 and the verification work would be excessive. Make additional added entries for persons on Current and Selected Former UCSD Music Department Faculty list if not already present on bib record. |
| 740 | Added entry, title traced differently. | Correct form and order if present. Do not move titles to 246s if they properly belong there under current tagging practices. Do not add titles if already in 700 $t. If uncontrolled analytic title(s) missing, add in 740 x2. If any other types of title(s) missing, add in 246. |
| 776 | Additional Physical Form Entry | For $c and $w only: Correct if present, add if needed. Accept other subfields as given. |
| 790-793 | Local Added Entries: 790 Personal Name 791 Corporate Name 792 Meeting Name 793 Uniform Title |
Add if needed.
|
| 800-830 | Series added entry |
Correct if present, add if appropriate; delete $e, $u, and $4. See UCSD procedure: Series Verification |
| 856 | Electronic location and access |
Correct if present, add if not, if easily available. Verify URLs according to current procedures. |
| 949 | Local processing information |
If editing on OCLC, input 949 fields to create or overlay Innopac bib and item records. See UCSD procedure: Exporting Bib and Authority Records |