Background
Arce Collection
California Feminist Presses Collection
East Asia Multimedia Motion Picture Archive
GIS (Geographic Information Systems)
Hinton Collection
Instructional Development Opera Video Collection
Japanese Company History Collection
John Whitney Hall collection
Korea Foundation Grant Collection
League of Nations Documents
Lijphart Election Archives
Melanesia
MP3.com Gift
Museum of Contemporary Art, San Diego (MCASD)
Preservation master microforms
Scobie
Shared Purchases
Somerville
Southworth
Taiwan Music Collection
Vivendi Gift, see MP3.com Gift
Vucinich
Several gifts and collections received over the years have required the addition of notes and/or access points to bibliographic or itemrecords that allow bibliographers and other staff to identify and retrieve items in the collections. Catalogers have attempted to select fields that meet the needs of the bibliographer, without impacting the catalogers or the database adversely. The purpose of this document is to describe the various collections and to record the notes and added entries that have been used to identify collections.NOTE: On October 8, 2007, MSD Unit Heads agreed that, whenever possible, we will prefer to use bibliographic record field 793 (local added entry, uniform title) to provide access to such collections.
All UCSD Libraries collections which are identified by special notes or added entries in bib records are covered by this document, with the exception of Mandeville Special Collections Library collections and internet (remote access) resources. Composite Record Cataloging guidelines specify added entries to be used for remote access resources.
All other collections are listed below in alphabetical
order.
UCSD received the Arce Collection of approximately 7,500 volumes as a gift in 1995. In 1996, bibliographers commenced reviewing the books and selecting titles for SSH, Annex, and SRLF. The Catalog Dept. cataloged these materials as part of the incoming workload, and no special added entries were added to the bib records. In early 1998, Cataloging was asked to devise a way to retrieve items in the collection. Beginning in November 1998, catalogers were asked to add the following access to bib records for Arce materials:
790 1_ Arce, Jos{226}e Mar{226}ia,|eformer owner
DBM added this added entry retrospectively
to bib records of already cataloged items identified through a Boolean search
on subject headings and date of publication. Because of the inexact
nature of this process, it is possible that some titles which were not originally
part of the gift may be included, and some items which were part of the gift
may have been omitted.
California Feminist Presses Collection
Planning for this initiative was begun UC system-wide in 1994 by the UC/Stanford US History/Women's Studies Collection Development Consortium. The project's goal is to preserve the output as well as the history of feminist presses in California, a driving force in the national women's movement. Publications from both currently producing presses, as well as defunct presses will be collected. UC Berkeley's Bancroft Library has agreed to collect archival copies of publications from selected presses in northern California, and Santa Barbara will serve as archive for the southern region. Other UC campuses will collect copies of publications from the various presses and make them available for circulation. UCSD has agreed to collect publications from Trilogy Books, Wild Cat Press, and Clothespin Fever, a defunct press. To identify titles as part of this collection, and to provide access on InnoPac, Roger, and MELVYL, catalogers will make added entries to the bib records as follows:
500 __ This book is part of the California Feminist Presses Collection, a project of the University of California Women's Studies Consortium.
710 2_ California Feminist Presses Collection.
For new inputs to OCLC, add these fields after the OCLC record has been updated.
East Asia Multimedia Motion Picture Archive at the UCSD Libraries
In 2003, UCSD Libraries received an endowment for the East Asia Multimedia Motion Picture Archive. The East Asia Multimedia Motion Picture Archive will focus on collecting Chinese, Japanese, and Korean documentary, underground/experimental, and animated films, including web-formatted (e.g., Quicktime, Real One, etc.) motion picture materials. The purpose of the endowment is to: develop and strengthen the current East Asia Film Collection; establish a new acquisitions policy for the collection; secure future lending/borrowing, purchasing, and copyright or exhibition permissions from the producers of the materials; purchase the materials in DVD, VCD, and VHS (in any regional format); and, digitize these materials in DVD formats for preservation and safe exhibition purposes. The primary clientele of this collection will be the faculty and students at UCSD, the general UC system, and local San Diego communities.
Moving image materials that meet the following criteria should be cataloged for the East Asia Multimedia Motion Picture Archive.
Originally produced or co-produced in China, Hong Kong, Taiwan, Japan, and North and South Korea AND selected to be housed in the Film and Video Library.
or
Any items pre-identified by the bibliographer/selector as part of this collection.
Catalogers should add the following local uniform title to bib records for
East Asia Multimedia Motion Picture Archive materials:
793 0_ East Asia Film Collection
GIS (Geographic Information Systems)
Tracey Hughes, GIS Coordinator in SSHL, requested in Summer 2007 that we add metadata about GIS datasets to Roger. The GIS data layers are available only in the GIS Lab, and records in Roger would point users to this service. She has XML records on her hard drive, which came with the datasets and which she has enhanced. Ryan Finnerty will flip these records into MARC XML and do some (hand) filtering to clean up the records. We expect this to be a quarterly process, starting in February 2008. A local "hook" will be added to each record:
793 0 _ UCSD GIS data collection
We intend to send these records to OCLC (probably as level K cartographic materials).
Cataloging Committee approved adding records for GIS data layers to Roger in December 2007.
A gift from folk musician and SIO researcher Sam Hinton, this collection consists of various sound recordings and a small number of books related to his musical interests. Bibliographic records for materials in this collection have the uniform title acces point:
793 0 _ Hinton Collection.
Instructional Development Opera Video Collection
This collection consists of approximately 200 opera videos. These bib records have the note:
500 __ Instructional Development Opera
Video Collection.
Japanese Company History Collection
The Japanese Company History Collection is a growing gift collection that UCSD acquires from Japanese companies and corporations when they publish books about themselves. Catalogers should add the following local uniform title to bib records for this collection:
793 0_ Japanese Company History Collection
UCSD Libraries was given the working collection of John Whitney Hall, a distinguished emeritus professor of Japanese Studies at Yale University. The Hall collection arrived in the fall of 1991, and includes 1,358 volumes of scholarly monographs on Japanese history published since 1950, as well as long runs of important research journals. The collection covers both traditional and modern periods in Japan's history, relfecting the breadth of Hall's research interests. A 510 note, which is keyword-searchable, was used to identify titles that are part of this gift:
510 3_ Hall collection bibliography.
Korea Foundation Grant Collection
The Korea Foundation granted 741 Korean language monograph titles, worth $9,000, to the IR/PS library in December 2005 in support of the second endowed chair proposal for Korean Studies prepared by the IR/PS School and Library.
Catalogers should add the following local uniform title to bib records for this collection:
793 0_ Korea Foundation Grant
In 1996 the League of Nations collection was cataloged. Each bib record was given a local uniform title:
793 0_ League of Nations Document
Collection.
Background:
The Lijphart Elections Archive is a collection
of district level election returns for approximately 325 national legislative
bodies in 25 countries for the period 1945 to present. The collection was
begun in 1984 to support Professor Arend Lijphart's (UCSD Political Science
Dept.) research on comparative electoral systems. In 1995 the collection was
re-defined to include district level election returns in over 70 countries.
The majority of the titles will be monographs, but the Archive will also contain
serials and electronic resources. The collection will be in microform, hard
copy, and data files.
From 1988 through January 1991, Lijphart Elections
Archives records received a note that was retrievable through a keyword search:
510 3_ Lijphart Elections Archive Bibliography.
Starting in 1991, in addition to the 510 note,
additional subject headings were supplied as appropriate:
650 _0 Elections |x Statistics.
650 _0 Elections |z [Country] |x Statistics.
example: 650 _0 Elections |z Canada |x
Statistics.
610 10 [Legislative body] |x Elections, [year].
example: 610 10 Canada. |b Parliament |x
Elections, 1984.
In May 1995 the bibliographer requested title access. All InnoPac records were corrected by DBM so that the 510 field was deleted, and 690 and 793 fields were added to each.
Current Lijphart procedure:
Add both a 690 and 793 field to Lijphart collection materials.
690 __ Lijphart Elections Archive.
793 0_ Lijphart Elections Archive.
Detailed procedures for processing Lijphart materials can be found at:
http://tpot.ucsd.edu/Cataloging/Branches/lijphart.html
With a Title IIC grant from the United States Dept. of Education, UCSD began collecting and cataloging Melanesia materials in 1983. Although the grant money has long since run out, UCSD continues to add to this collection to this day. The collection consists of mainly English, German, Dutch, and French language monographs, serials, dissertations, sound recordings and video recordings. The emphasis is on retrospective materials. We also hold several large sets of microforms, for which analytical records have not yet been created. Under a parallel project, the UCSD Libraries also collect archival materials on this region. These materials are primarily housed in Special Collections and comprise what is loosely termed the Melanesian Archive. Microfiche copies of some of these archival materials have been produced at UCSD in the "Melanesian Manuscript Series."
The island groups which compose Melanesia are:
Fiji
Irian Jaya (West Irian) (a province of Indonesia)
New Caledonia (French Overseas Territory)
Papua New Guinea
Solomon Islands
Vanuatu (New Hebrides)
In order to produce a bibliography for the international scholarly community, special subject headings were added to bib records for Melanesia materials from 1983 through 1994:
691 __ Melanesia |x Monographs |y 830106
691 __ Melanesia |x Serials |y 850712
691 __ Melanesia |x Sound recordings |y 920106
691 __ Melanesia |x Video recordings |y 920712
The date was coded by the cataloger and represented the 6 month time span during which the book was cataloged. The code was formatted as: year, 1st month, last month. A book cataloged in March 1983, for example, would be coded: 830106
In September 1994, the subject headings were dropped for monos and serials, and all date coding was dropped. The only subjects which were added for Melanesia materials from September 1994-August 2001 were for sound recordings and video recordings:
691 __ Melanesia |x Sound recordings
691 __ Melanesia |x Video recordings
In August 2001, Kathy Creely, the bibliographer responsible for Melanesian materials decided to create a virtual "Melanesian Collection" by adding a 793 local uniform title field to the catalog bib record which can be used to collocate the collection online. To protect titles from being inadvertently withdrawn, a note was also added to the item record. In September 2001, the 793 bib record field and the item record note field were retrospectively added to titles which were identified as part of the Melanesian Collection through keyword searches for place names designated by the bibliographer. At that time, all previous local subject headings were deleted.
New incoming Melanesian Collection materials are flagged by the bibliographer during the review process, then sent on to the Catalog Dept. Catalogers are to add to the following fields to Melanesian Collection records:
Bib record:
793 0 _ Melanesian Collection
Item record. Add a non-MARC, internal tag "x" note :
Melanesian Collection. Do not withdraw. Do not relocate to Annex or SRLF.
San Diego corporation MP3.com, a division of Vivendi Universal Net USA, donated approximately 33,900 compact discs to UCSD in 2002. This translates into approximately 27,000 titles, a mix of popular and classical music, jazz, folk and world music. The Music Bibliographer will select materials for the Music Library from this collection, and the materials will be cataloged. Catalogers should add the following local added entry to materials designated for this collection:
791 2_ MP3.com, |e former owner
Museum of Contemporary Art, San Diego (MCASD)
In May 2007, UCSD Libraries and the Museum of Contemporary Art reached a transfer agreement whereby the following materials were transfered from the Museum to the Arts Libraries:
approx. 6,500 cataloged books and exhibition catalogs
approx. 9,000 uncataloged exhibition catalogs
69 periodical titles in approximately 1,000 volumes
Museum bulletins and annual reports (many of which will be sent on to UCSB)
approx. 130 volumes of reference materials
UCSD catalogers were originally instructed to add a local added entry for corporate name to show provenance and to provide a hook for the collection: 791 2_ Museum of Contemporary Art, San Diego. |e former owner
At the request of the bibliographer, Unit Heads agreed on October 8, 2007, to replace this added entry with a local uniform title. DBM will correct all existing records in UCSD catalogs. Catalogers are requested to add the following local uniform title as they catalog materials in this collection:
793 0_ MCASD Collection
Preservation master microforms
A keyword-searchable 510 note was added to preservation master microforms records:
510 3_ UCSD Master Microform Collection
index.
The Scobie collection was processed over a period of several years back in the 1980's. A series added entry was originally used to collocate these materials:
840 0_ Scobie.
In 1997 an 840 clean-up project was completed, and Scobie notes were moved to the item records in InnoPac. The item note internal tag is Ax,@ and no MARC tag was used. These Scobie materials may be collected through a boolean search on the item record note.
NOTE: The Special Collections Library also processed some Scobie titles. Special Collections records contain an added entry for former owner:
700 10 Scobie, James R., |d 1929-1981,
|e former owner
Every year a percentage of the total University of California library book budget is set aside to be spent for coordinated large purchase buying by individual UC campus libraries. The "home library" for each shared purchase agrees to make the contents of their shared purchases available to all other UC campus libraries, generally in the form of indexes or bibliographies which are produced either commercially or in-house. The bibliographies or indexes are sent to the collection development librarian, then processed by the Gifts and Exchange Unit of the Acquisitions Dept. Shared purchase bookplates are inserted and the items are forwarded to the Catalog Dept. for "Rush" cataloging.
In order to provide a "hook" for selecting records from MELVYL for materials acquired through shared purchase programs, we will add a 590 note that begins with "Shared purchase." This note will appear in the call number display on MELVYL.
590 __ Shared purchase. Acquired through the UC Shared Collections and Access Program.
Or
590 __ Shared purchase. Acquired through UC/Stanford Shared Acquisitions. Material listed herein is located at UCSB Arts Library.
The Somerville gift is a group of Russian materials, in mainly Cyrillic and English languages. Although 1,350 items were donated, not all will be selected for UCSD. Acquisitions will send the
Somerville books to the Catalog Dept. on trucks separate from other incoming materials, and the SSH location streamers will have "SOMERVILLE" written across the top. The English language materials have already been delivered to the Catalog Dept. The Cyrillic language materials are still being processed by Acquisitions.
The Catalog Dept. will catalog Somerville materials for the SSH collection, and will make an added entry so that these materials can be retrieved on InnoPac as a collection. The Somerville gift will be the first gift collection processed by the Catalog Dept. using the Special Collections Library convention of citing the former owner. Add the following field to each bib record:
790 1_ Somerville, John, |e former owner.
The Southworth collection is comprised of books, serials, pamphlets, newspapers and ephemera concerned with the Spanish Civil War in 1936-1939, its antecedents in the Second Republic, and the Franco Regime through the end of 1975. The core of the collection, about 10,000 volumes, was obtained from Herbert R. Southworth in 1967. Southworth bibliographers purchased additional items (within the guidelines stated above), so that the total collection is over 14,000 items. Most of the collection is housed in Special Collections, although many titles circulate as part of the general SSH collection. The bulk of Southworth items were cataloged by the Catalog Dept. in the 1980's. In 1981 UCSD received a NEH grant which funded a three year project to process and protect the core collection. Southworth collection materials were given enhanced subject treatment and a serial uniform title:
651 _0 Spain |x History |y Civil war, 1936-1939.
(All items received this subject, plus others, as appropriate.)
730 01 Southworth Spanish Civil War Collection.
Taiwan Music Collection focuses on Taiwan popular music and folk music. Music materials that meet the following criteria should be cataloged for the Taiwan Music Collection:
Originally published in Taiwan in any format that is or is about Taiwan popular music and/or folk music.
or
Any items pre-identified by the bibliographer/selector as part of this collection.
Catalogers should add the following local uniform title to bib records for this collection:
793 0_ Taiwan Music Collection
Wayne Vucinich, Professor emeritus at Stanford University, and Curator of the Russian and East European Collections at the Hoover Institution, donated approximately 7500 volumes with a relatively narrow subject focus on the South Slavic area and Yugoslavia in particular. Initially, no special access points were requested for this collection, however, after 2-3,000 items had been processed, catalogers were asked to make an added entry. The added entry below will allow the remaining 4-5,000 volumes to be easily retrieved by visiting scholars and professors.
790 1_ Vucinich, Wayne S.,
|e former owner