UCSD LIBRARIES
NACO PROCEDURE FOR CREATING
NEW NATIONAL-LEVEL AUTHORITY RECORDS
Author: Elizabeth Robinson
Date: 04/17/95 05:17 PM
Revised: May 3, 1996
1. Establish the heading and references from your piece per
AACR2, the LCRIs, and local procedures. See "Cross
references in PAC authority records" on TPOT for the latter
(under Cataloging/Authority records). See also the NACO
participants' manual as necessary. Check carefully for
predominance, fullest form, qualifiers, normalization, etc.
including reference works (biographical dictionaries, NUC
pre-1956, etc.) as necessary.
NOTE: If you are establishing a Canadian author/heading, we
must query LC first so they can check the NLC database.
2. Search LCNAF carefully for (1) corporate hierarchies; (2)
cross references that conflict with established headings (do
not add the 4xx if it conflicts with a 1xx on another
authority record); (3) other potential forms of the headings
(especially note any forms on LC bib records that you find
for BFM [you can limit derived bib searches in OCLC for LC
records only with "/dlc" (e.g. "smit,joh,/dlc"); also see
below]); (4) earlier/later names. The LCNAF will not include
uncontributed workforms of new records input by NACO
libraries. Your local NACO coordinator will re-search the
LCNAF before contributing to insure not to duplicate an
existing record.
3. Input the record on OCLC and Pac by doing the following:
a. Call up a workform ("wfan") or use an existing record
with useful data ("mft;new"). If you use the latter,
make sure to include "ff" for fixed fields if you want
to keep those values and to key in the line numbers of
any lines at 1xx or below that you may want to delete
(e.g. "mft;7-8,10;ff;new"). The system automatically
blanks the fixed fields and transfers the 040 plus 1xx
onward of the variable. You can not mark or unmark 005,
010, 014, 020, 022, 035 or 040.
b. As desired, apply constant data records CNACOP
(personal names) or CNACOC (corporate/conference
names). Specify which part of the CDR you want to apply
(e.g. "acd cnacop both" for both the variable and fixed
fields of the cnacop CDR or "acd cnacop fixed" for only
the fixed fields of said).
c. Input 1xx, 4xx(s), 5xx(s), 675 and 670(s) as appropriate.
See DCM Z1 (yellow pages in the USMARC format for
authority data) and the NACO participants' manual for
assistance in constructing these fields. Also see
"Examples of 670 fields for NACO" (on the TPOT under
Cataloging/Authority work). See the NACO participants'
manual for constructing 675s for sources not found
and/or for earlier/later names.
d. As desired, type "val" to validate your record against
errors that the OCLC system can detect.
e. Print the OCLC record.
f. Save the record; include the save number on the OCLC
record printout.
g. In Pac, create a temporary brief record of the OCLC
record. Include the following:
1xx
4xx (select)
667 NACO record in process [save no. ___]
910 [your initials]
For the 4xx(s), choose to include only the most variant
forms and possibly, if desired and applicable, the form
on your piece that is not the 1xx.
h. On the OCLC printout, write the following information:
* Pac record number(s) [records will be exported to the
author index only unless indication is given to
export to the subject index (as well as or in lieu
of to the author index)]
* Your initials and date
* Local-only references (should not be included in the
OCLC record; write on printout only and indicate
as local)
* "BFM" if applicable (BFM stands for bibliographic
file maintenance and applies to cleanup LC will
have to do to its bib records when we establish a
heading differently than what is on LC bib
records)
4. Forward OCLC printout to the local NACO coordinator.
5. The NACO coordinator will edit and contribute the record and
then download the record to Pac, overlaying the temporary
record you created in 3.g above. The NACO coordinator will
also add a 910 with your initials (e.g. "naco bdf") and any
local references indicated on the printout.
Revision prepared by: Elizabeth Robinson, March 6, 1995
Approved by: Cataloging Committee, April 17, 1995
Example
1. OCLC printout:
Entire record displayed.
SAVE 14 Record 11 of 121
NAME
ARN: NEW
Rec stat: n Entered: 19941221
Type: z Upd status: a Enc lvl: n Source: c
Roman: n Ref status: a Mod rec: Name use: a
Govt agn: n Auth status: a Subj: a Subj use: a
Series: n Auth/ref: a Geo subd: n Ser use: b
Ser num: n Name: a Subdiv tp: Rules: c
1 040 CU-S |c CU-S
2 100 10 Power, John, |d 1881-1943
3 400 10 Power, J. W. |q (John Wardell), |d 1881-1943
4 670 Murphy, B. Museum of Contemporary Art, 1993: |b p.
5, etc. (John Power, 1881-1943) p. 11, etc. (JW Power Bequest) p.
39 (John Joseph Wardell Power, Australian artist)
.A16368836
ear 12-21-94
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2. Pac record:
A16368836 Last updated: 12-21-94 Created: 12-21-94 Revision: 1
01 ACODE1: 02 ACODE2: 03 ASUPPRESS:
04 100 10 Power, John,|d1881-1943
05 400 10 Power, J. W.|q(John Wardell),|d1881-1943
06 667 NACO record in process [save no. 14]
07 910 ear
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