Uniform Title Policy and Verification Procedures

Author: Shirley Higgins

Revised: April 10, 2000

Approved by: Cataloging Committee

Background

Over the years, UCSD has generally followed LC treatment for uniform titles, with a few notable exceptions like limiting the use of uniform titles for personal authors to the uniform title authors list, and not using form titles for personal series for non-uniform title authors. UCSD also had various local practices that suited retrieval in our card catalog and, later, the InnoPac online catalog (first deleting 240's, then flipping 240's to 700 |t's, for example). While these local practices made good sense and reduced the authority work workload in a very localized environment, they have become less efficient as copy has improved, the shared national authority file has developed, we have integrated into more systems (MELVYL and Circuit), and as we seek to take advantage of cataloging resources and services such as PromptCat and AsiaLink.

In 1997, the Cataloging Committee formed a task group to re-evaluate UCSD's uniform title treatment. The task group reviewed all types of uniform titles, explored options for treatment, and studied the workload and determined that it would be more efficient and cost effective if UCSD fully implemented AACR2R and LC practice for all uniform titles. Also, since the quality and completeness of the LCAF and the quality of member bib records is now so high, the task force recommended that verification of uniform titles be decentralized and that individual catalogers should verify uniform titles and create authority records as needed. The Cataloging Committee approved these recommendations, and procedures have been prepared.

New Uniform Title Policy

On January 21, 1999, UCSD Libraries began applying AACR2R and related LCRI's completely and exhaustively for uniform titles. This change in uniform title policy brings treatment of uniform titles into conformance with UCSD's treatment of other types of headings.

Copy catalogers will generally accept uniform titles as found on copy, and verify or create authority records as needed.
Catalogers who create new OCLC records will establish and use uniform titles as appropriate in new records, and are no longer required to reformat records and make local changes before exporting records to InnoPac.

Uniform Title Verification Procedures

Category	Old procedure	New Procedure
Author/Title Includes 2 works published together, translations, A/T added entries. 100/240 and 700 w/\|t	Use UTs and create authority records for UCSD UT authors only. LA II's and III's bounce UTs to UT establisher.	Eliminate UCSD UT author list and use UTs and create authority records for all authors as appropriate. Copy: Accept UTs as found on copy and create authority records as instructed in Uniform Title Procedures for Copy Catalogers When missing from copy, add UTs for translations and works published simultaneously under two titles. New OCLC inputs: Verify and use UTs as appropriate. Create authority records as needed.
Author/Collective title 100/240	Use UTs and create authority records for UCSD UT authors only. LA II's and III's bounce UTs to UT establisher.	Eliminate UCSD UT author list and use UTs and create authority records for all authors as appropriate. Copy: Bounce to UT establisher. New OCLC inputs: Verify and use UTs as appropriate. Create authority records as needed. LA III catalogers may bounce to UT establisher.
Title (translations of works originally published after 1500 and entered under title) 130	130 flipped to 730. No authority work performed.	Copy: Bounce to UT establisher. New OCLC inputs: Verify and use UTs as appropriate. Do not create authority records.
Title (anonymous classics, sacred scriptures, liturgical works) 130	Verified by UT establisher.	Copy: Bounce to UT establisher New OCLC inputs: Verify and use UTs as appropriate. Create authority records as needed. Evaluate references found on existing authority records and delete references from book titles (245 fields)--retain only references from "generic" or well known variations of the title. Do not create references from the title of the book in hand. LA III catalogers may bounce to UT establisher.
Laws, treaties, concordats, manuscripts, etc. 130, 630, 730	Verified by UT establisher.	Copy: Bounce to UT establisher. New OCLC inputs: Verify and use UTs as appropriate. Create authority records as needed. LA III catalogers may bounce to UT establisher.
Motion pictures, computer programs, TV and radio programs 130, 630, 730	Verified by UT establisher.	Copy: Accept UTs as found on copy and create authority records as instructed in Uniform Title Procedures for Copy Catalogers New OCLC inputs: Verify and use UTs as appropriate. Create authority records as needed.
A/T subjects 600\|t	Use UTs and create authority records for UCSD UT authors only. LA II's and III's bounce UTs to UT establisher.	Copy: Accept UTs as found on copy and create authority records as instructed in Uniform Title Procedures for Copy Catalogers New OCLC inputs: Verify and use UTs as appropriate. Create authority records as needed.
Serial UTs 130. 630, 730	Serials catalogers establish UTs used in serials cataloging and create authority records as appropriate. Mono catalogers use serial UTs as found in InnoPac, LCAF, or on copy (in that order of preference).	No change.
Music 130, 240, 600\|t, 630, 700\|t, 730, 800\|t	Verified by Music catalogers and authority records created as required.	No change.
Personal series 800\|t	Verified by catalogers in InnoPac. New personal series authority records created by UT establisher. No collective UTs used for non-UCSD UT authors.	Use collective UTs as appropriate. Catalogers verify personal series in InnoPac. If an InnoPac series authority record is found, and it is from the LCAF, catalogers accept and use series as found. If the InnoPac series authority record was keyed-in, bounce series to UT establisher for evaluation and clean-up. If no personal series authority record is found in InnoPac, search the LCAF and export and use series as found. If no LCAF series authority record is found, bounce to UT establisher.

Resource People

Ann Studebaker is the lead UT establisher and serves as a resource person for other UT establishers. Listed below, by section, are the UT establishers/resource people.

CJK: Jean Tzung.

DBM: Shirley Higgins.

DISC: Margaret Christean. Monographs catalogers should bounce serial UT questions to Margaret.

MC2: Shirley Higgins.

Music: Jim Soe Nyun. Monographs catalogers should bounce music UTs to Jim.

OSM: Ann Studebaker.

Special Collections: The cataloging librarian will serve as the UT establisher for Special Collections Dept. catalogers.

Clean Up

Catalogers are not required to initiate or perform clean-up of bib or authority records for UCSD UT authors or UCSD Voluminous Authors. Ann Studebaker is performing a systematic clean-up project for these authors. As headings are cleaned-up, the note "UCSD UNIFORM TITLE AUTHOR" will be removed and the note "UT/s cleaned-up --as/<month year> will be added in a 667 field.
For non-UT and non-voluminous authors, catalogers are responsible for cleaning up and creating authority records and for initiating clean up of bib records when discrepancies are encountered.
Headings which were previously 100/240 and flipped to 700|t were planned to be cleaned up systematically by DBM. However, it was determined to be impossible to identify and systematically "unflip" these headings, so no project was performed. Catalogers should clean up these headings as encountered.
UT establishers will clean up personal series. Catalogers should bounce personal series discrepancies to the UT establishers.