September 1, 1994

              UNIVERSITY LIBRARY CATALOG DEPARTMENT
                      ANNUAL REPORT 1993/94

MAJOR ACCOMPLISHMENTS AND NEW INITIATIVES

The Department cataloged 38,727 new titles in 93/94.  Production
per cataloger increased by 4%, but did not off-set the loss of 4
FTE catalogers, which resulted in 16% lower total cataloging.

We conducted a throughput study in October 1993 which we are
pleased to report showed a 14% decrease in throughput time, from
21 days to 18 days.  The study also showed that 75% of monographs
are cataloged within three weeks.

Copy searchers kept current with incoming materials throughout
the year and re-searched all In-Process (IP) materials at the
University Library.  Nearly all the IP books were cataloged,
reducing the UL IP stacks to 349 titles as of July 1994.  IR/PS
IP stacks are the next searching and cataloging target.

We processed 370 patron search requests with a 97% success rate.

We held joint Contributed/OSSM process evaluation meetings which
resulted in reassigning two catalogers to new responsibilities in
original cataloging, changes in workflows and procedures, and
improved communication and cooperation between the two sections.

Jim Soe Nyun and Shirley Higgins coordinated beta testing of
Innovative Interface's (III), new LC authority feature.  Our
feedback resulted in system enhancements and UCSD's purchase of
the feature.

We developed streamlined workflows for maps (monographic and
serial), and prioritized the backlog.

Crystal Graham initiated a UC serials cataloger network focused
on cooperation and problem-resolution for the Melvyl Periodicals
Database.  The first cooperative project was linking the PsycInfo
Abstracting & Indexing Database with the Periodicals Database.  

The OCLC Gateway field test successfully concluded in March 1994. 
George Janczyn worked with Systems and Library Administration to
purchase a Sun Sparc 10 server as permanent Gateway host.

George Janczyn administered the OCLC field tests for new versions
of Passport software, and provided Passport software training
using the electronic lectern.  He also successfully tested access
to OCLC PRISM through the Internet, as a field test for OCLC.

George Janczyn developed specifications for Round 2 of TSW
purchases, and helped to determine computing needs, refine
priorities, and identify recipients.  George installed and
configured all the software and CCG members helped with preparing
documentation, installation, and training.

George Janczyn arranged for the Library to beta test LC's
"Cataloger's Desktop" software, and arranged for purchase of a
CD-ROM drive for use in the test which he installed and
configured for use.

Shelflist inventory received 3-year funding totalling $60,000
($20,000 per year allocation).  A record 354,333 catalog records
were reviewed, corrected, and/or updated last year.

Database Management worked on a myriad of projects including
transfers, on-the-fly record clean-up, SRLF rejects, withdrawals,
restoring accidentally deleted records, de-duping, item type and
status clean-up, plus a host of headings clean-up projects.

Maggie Houlihan coordinated the OCLC LC-CIP enhancement pilot
project for UCSD.  The project ended when we concluded that
enhancing these records, many of which are replaced by LC within
weeks without utilizing our enhanced information, was too
disruptive to our workflows to warrant our ongoing participation.

Serials Section members participated in an experiment sponsored
by the CONSER Program to include in the CONSER database title
change and cessation information submitted by non-CONSER
libraries.

The Catalog Department applied for two LSCA grants last year. 
The proposal for Japanese and Korean cataloging was funded and
Nobuko Smith and Jay Han are working catalog 3,000 titles by
September 30 (2,523 titles cataloged as of June 30).  The
proposal to catalog Chinese titles was not funded, but the
justification was so strong that the Department sought internal
funding sources (NEH and GA), to work on the Chinese cataloging
backlog.

The CJK Team was formed as a new inter-departmental unit which is
responsible for acquiring and cataloging CJK materials, working
with the Acquisitions and Catalog departments, plus the IR/PS
bibliographers.

PROFESSIONAL ACTIVITIES AND GROWTH

In addition to serving on UC-wide, Library-wide, and inter-
departmental groups, and attending a variety of meetings,
training sessions, and workshops, Catalog Department staff have
participated in the following:

Crystal Graham co-authored the Microform Cataloging Module of the
CONSER Cataloging Manual published by the Library of Congress.

Crystal Graham conducted a series of classes on serials
cataloging which was open to all 10 UCSD serials catalogers.

Margaret Christean trained two Special Collections catalogers and
continued to work with CJK catalogers on serials cataloging.

Shirley Higgins gave a presentation on the MOO workflow and
George Janczyn gave a presentation on OCLC Gateway at Southern
California Innovative Users Group meetings.

We hosted visitors from: University of Massachusetts, the Getty,
University of Birmingham, Innovative Interfaces, Universidad
Autonoma de Mexico, and the Australian National Library.  We also
provided several CJK demos for visitors.

Various Section Heads prepared UCSD's responses to the many
surveys conducted by the Cooperative Cataloging Council, and
Elizabeth Robinson coordinated UCSD's response to the LC-centrics
list.

CHALLENGES FOR THE COMING YEAR

Finding the best organizational model for cataloging.

Working with the Acquisitions Department to discuss and implement
new processing workflows.

Continuing to improve our processes.

Evaluating staff and student support needs in light of workflow
changes.

Becoming part of the Latin American Cooperative Cataloging
initiative.