1 MANAGERIAL PRACTICES

1.1      Policy and Procedure Development
1.1.1   Policy Development
1.1.1.1 Develop UCLA/functional policies.
1.1.1.2 Approve UCLA/functional policies.
1.1.1.3 Maintain documentation of approved UCLA/functional policies.
1.1.1.4 Develop knowledge of UCLA/functional policies.
1.1.1.5 Develop college/school/department (internal) policies.
1.1.1.6 Approve college/school/department (internal) policies.
1.1.1.7 Maintain documentation of approved college/school/department (internal) policies.
1.1.1.8 Develop knowledge of college/school/department (internal) policies.
1.1.1.9 Prepare background briefing papers on policy matters.
1.1.2 Procedures
1.1.2.1 Develop or revise UCLA/functional procedures.
1.1.2.2 Approve UCLA/functional procedures.
1.1.2.3 Maintain documentation of approved UCLA/functional procedures.  
1.1.2.4 Develop knowledge of UCLA/functional procedures.
1.1.2.5 Develop or revise college/school/department (internal) procedures.
1.1.2.6 Approve college/school/department (internal) procedures.
1.1.2.7 Develop knowledge of college/school/department (internal) procedures.
1.1.2.8 Administer college/school/department (internal) procedures.
1.1.2.9 Maintain documentation of approved college/school/department (internal) procedures.
1.1.2.10 Assess, approve, document, or implement internal working procedures below the department level.
1.1.2.11 Develop/maintain disaster preparedness, mitigation, response, and recovery programs and procedures.
1.1.2.12 Develop/maintain UCLA emergency procedures manuals.
1.1.2.13 Develop/maintain college/school/department emergency procedures manuals.
1.1.3 Committee Involvement
1.1.3.1 Chair UC-Systemwide committee.
1.1.3.2 Serve as member on UC-System committee.
1.1.3.3 Advise UC-Systemwide committees.
1.1.3.4 Chair UCLA committees.
1.1.3.5 Serve as member on UCLA committees.
1.1.3.6 Advise UCLA committees.
1.1.3.7 Chair department-level committees.
1.1.3.8 Serve as member on department-level committees.
1.1.3.9 Advise department-level committees.
1.1.3.10 Prepare materials/schedules for committee(s).

1.2 Planning
1.2.1 Strategic Planning
1.2.1.1 Determine assumptions to be used by others in planning.
1.2.1.2 Establish UCLA/school/college/department planning priorities.
1.2.1.3 Identify or assign planning responsibilities.
1.2.1.4 Create a schedule for realization of planning objectives.
1.2.1.5 Direct and analyze feasibility studies.
1.2.1.6 Consult with other UCLA personnel on plan or planning process.
1.2.1.7 Prepare the strategic plan with related goals and objectives.
1.2.1.8 Develop short- and long-range goals and objectives.
1.2.1.9 Monitor and measure progress against plans, goals, and objectives.
1.2.1.10 Conduct needs assessments for planning purposes.
1.2.1.11 Develop UCLA master plans.
1.2.1.12 Prepare short-range tactical plans.
1.2.1.13 Evaluate plans.
1.2.2 Program and Project Planning
1.2.2.1 Investigate business advantages and disadvantages of alternative solutions.
1.2.2.2 Prepare preliminary costing and scope of work.
1.2.2.3 Prepare and conduct economic and financial evaluation of project or program.
1.2.2.4 Conduct technical evaluations of alternatives.
1.2.2.5 Write preliminary investigation for feasibility study reports.
1.2.2.6 Prepare or present projects or program plans to management, faculty, students, etc.
1.2.2.7 Assign project or program manager for specific planning efforts.
1.2.2.8 Enhance existing programs.
1.2.2.9 Make programmatic recommendations.
1.2.2.10 Prepare planning schedules.
1.2.2.11 Integrate projects and programs into the budget, capital improvement program, major maintenance programs, etc.
1.2.2.12 Conduct research and analysis on effectiveness of policies (e.g., financial aid awarding policies to recruit and retain students).
1.2.2.13 Use projections and review financial ledgers to ensure that funds are available in campus accounts.

1.3 Organizational and Resource Allocation Management
1.3.1    Organization Development
1.3.1.1 Develop and direct organizational development strategies and plans.
1.3.1.2 Prepare work plan and budget for requested organizational priority projects.
1.3.1.3 Develop objectives and key event schedule for organizational development projects.
1.3.1.4 Analyze organizational productivity data and provide feedback regarding areas needing to be addressed and requiring improvement.
1.3.1.5 Plan, design, develop, and implement non-training organizational interventions.
1.3.1.6 Consult with management regarding personnel and departmental effectiveness.
1.3.1.7 Research various approaches to organizational issues and assess their impact.
1.3.1.8 Design new organizational structures.
1.3.1.9 Approve and implement new organizational structures.
1.3.1.10 Evaluate actual results of organizational development projects against initial project objectives and budget.
1.3.1.11 Set priorities for improving organizational productivity.
1.3.1.12 Plan, design, conduct, and summarize organizational development needs analysis survey data.
1.3.1.13 Develop work standards or outcome measurements.
1.3.1.14 Identify or improve work processes.
1.3.1.15 Measure success of improvements.
1.3.2   Scheduling
1.3.2.1 Receive work requests/orders and schedule work.
1.3.2.2 Schedule programs and project work.
1.3.2.3 Identify need for materials or supplies.
1.3.2.4 Document progress and variances to schedule.
1.3.2.5 Respond to emergencies and execute disaster recovery plans (e.g., fires, earthquakes, etc.).
1.3.3 Staffing
1.3.3.1 Assess/recommend/justify number and type of personnel needed.
1.3.3.2 Maintain or analyze workforce data, such as staff turnover or productivity.
1.3.3.3 Prepare reports and statistics on workforce analysis.
1.3.3.4 Implement effective utilization of staff resources.
1.3.3.5 Plan, schedule, or direct work assignments.
1.3.3.6 Plan, schedule, or direct staffing levels for projects or programs.
1.3.3.7 Plan and administer work schedules, including vacations, leaves, etc.
1.3.3.8 Analyze or approve time sheets or time cards.
1.3.3.9 Approve overtime.
1.3.3.10 Instruct employees on approach to job and technicalities involved.
1.3.3.11 Assign employees to specific tasks.
1.3.4 Managing Consultant or Contractor Services
1.3.4.1 Select and approve consultants/contractors for projects.
1.3.4.2 Prepare documentation for consultant or contractor selection.
1.3.4.3 Approve work plan, schedule and project resource assignments.
1.3.4.4 Review deliverables and services relative to the contract.
1.3.4.5 Approve consulting or contracted service billings and payments.
1.3.4.6 Integrate consultant/contractor work into other internal and external work.
1.3.4.7 Negotiate disputes with consultants/contractors regarding project scope, budget, and quality of work.
1.3.5 Resource Allocation
1.3.5.1 Allocate equipment, tools, etc.
1.3.5.2 Monitor the allocation of equipment, tools, etc.
1.3.5.3 Allocate space and capital resources.
1.3.5.4 Monitor the allocation of space and capital resources.

1.4 Legal
1.4.1    Legal Advice and Related Services (other than claims or litigation)
1.4.1.1 Provide legal advice and opinions.
1.4.1.2 Identify and research legal issues.
1.4.1.3 Recommend appropriate actions based on legal consequences.
1.4.1.4 Review proposed actions or resolutions based on legal consequences.
1.4.2 Contract Drafting, Negotiation, and Approval (other than claims or litigation)
1.4.2.1 Draft contracts (e.g., ground leases, license and concession agreements, land or equipment purchase and sale agreements, development agreements, financing-related agreements, consultant agreements, labor agreements, repayment agreements and basic contracts, etc.).
1.4.2.2 Negotiate contracts with other parties.
1.4.2.3 Approve form and legality of contracts.
1.4.3 Claims and Litigation (including Advice, Negotiations, and Settlement)
1.4.3.1 Defend UCLA against claims and legal proceedings (e.g., claims and proceedings by private or public entities, in any forum including administrative, judicial, arbitration and mediation, Workers' Compensation, CalOSHA, EPA, labor grievances and arbitrations, and State and Federal judicial proceedings, etc.).
1.4.3.2 Prosecute claims and legal proceedings on behalf of UCLA against third parties.

2 FINANCIAL SERVICES

2.1    Financial Management and Controls
2.1.1 Financial Controls and Methods
2.1.1.1 Establish or document accounting methods.
2.1.1.2 Establish or maintain accounting work flows, methods, or controls.
2.1.1.3 Provide advice and guidance on authority limits.
2.1.1.4 Provide advice on costing practices and accounting treatment.
2.1.1.5 Establish budget statistics and guidelines for use.
2.1.1.6 Perform control activities.
2.1.1.7 Establish or document accountabilities/delegations.
2.1.2 Financial Plan Development, Approval, and Execution
2.1.2.1 Conduct cash flow analysis.
2.1.2.2 Compile input data for short- or long-term financial plans.
2.1.2.3 Review financial plan input data items for internal consistency.
2.1.2.4 Prepare short- or long-term financial scenarios, financial plans, sensitivity analyses, or contingency plans.
2.1.2.5 Review or approve short- or long-term financial plans.
2.1.2.6 Aid fund management by developing projections and reviews of financial ledgers to ensure that funds are available in campus accounts.

2.2 Accounting
2.2.1 General Ledger
2.2.1.1 Process/analyze general ledger transactions and maintain ledger.
2.2.1.2 Reconcile accounts.
2.2.1.3 Prepare trial balances.
2.2.1.4 Perform monthly or annual closings.
2.2.1.5 Develop, control, or document changes to the Chart of Accounts.
2.2.1.6 Perform account or variance analysis.
2.2.1.7 Produce financial reports.
2.2.1.8 Review and approve account reclassifications.
2.2.1.9 Recommend changes to Chart of Accounts.
2.2.1.10 Maintain financial system tables, edits, etc.
2.2.1.11 Manage fiscal closing process.
2.2.1.12 Establish appropriations.
2.2.2 Accounts Payable
2.2.2.1 Process incoming invoices against purchase orders or agreements.
2.2.2.2 Process Request for Check documents.
2.2.2.3 Record payment transactions and produce transactions for the treasury accounting system.
2.2.2.4 Approve and control payments, expenditures or disbursements.
2.2.2.5 Schedule payables for payment.
2.2.2.6 Audit/verify prepared checks.
2.2.2.7 Prepare check requests, pick up checks, and distribute them to departments or students.
2.2.2.8 Maintain vendor file data.
2.2.2.9 Review payment authorization documentation.
2.2.2.10 Reconcile monthly statements and follow-up.
2.2.2.11 Process and respond to credit queries.
2.2.2.12 Verify status of payee's insurance.
2.2.2.13 Review Purchase Order Requisitions/Receiving Reports for initiator authorization/account coding/sign-off.
2.2.2.14 Review and approve monthly payments to contractors as per contract terms.
2.2.2.15 Maintain purchasing/accounts payable system tables, edits, etc.
2.2.2.16 Prepare tax forms and remit payments.
2.2.3 Revenue and Accounts Receivable
2.2.3.1 Receive and interpret raw billing data to be used in invoicing.
2.2.3.2 Apply billing rates and prepare invoices.
2.2.3.3 Review or approve charges and invoices.
2.2.3.4 Identify unpaid items and reconcile discrepancies.
2.2.3.5 Audit, check, and reconcile invoicing process.
2.2.3.6 Prepare Financial Summary of activities and, if applicable, apply contract terms.
2.2.3.7 Research and recommend billing delays or charges
2.2.3.8 Process payments and refunds.
2.2.3.9 Recommend and approve accounts for write-off.
2.2.3.10 Maintain billing and receivables system tables, edits, etc.
2.2.3.11 Refund overpayments.
2.2.4 Fixed Asset Accounting
2.2.4.1 Record fixed asset additions/transfers/retirements.
2.2.4.2 Maintain and record work-in-progress.
2.2.4.3 Record sales of fixed assets.
2.2.4.4 Account for write-offs or valuation adjustments.
2.2.4.5 Perform physical inventory of fixed assets.
2.2.4.6 Maintain continuing property records.
2.2.4.7 Record salvage of materials.
2.2.4.8 Maintain ledgers for customer advances or back charges.
2.2.4.9 Calculate, reconcile, and forecast fixed asset depreciation.
2.2.5 Credit and Collections
2.2.5.1 Prepare information and support for debt recovery.
2.2.5.2 Investigate credit references.
2.2.5.3 Establish credit limits and terms, including payment plans.
2.2.5.4 Process or evaluate security deposit documents.
2.2.5.5 Investigate unauthorized/unbilled usage.
2.2.5.6 Maintain credit history.
2.2.5.7 Provide customer credit history to other organizations.
2.2.5.8 Compute security deposit requirement.
2.2.5.9 Resolve and collect delinquent accounts receivables.
2.2.6 Payroll and Expense Accounting
2.2.6.1 Monitor payroll deductions.
2.2.6.2 Perform cashiering functions, including handling money.
2.2.6.3 Distribute payroll checks/deposit records.
2.2.6.4 Reconcile gross payroll.
2.2.6.5 Analyze or process expense reports.
2.2.6.6 Allocate payroll.
2.2.6.7 Input payroll.
2.2.6.8 Control expense accounts or advances.
2.2.6.9 Maintain and check payroll master files and control files.
2.2.6.10 Prepare manual payroll payments and termination payments.
2.2.6.11 Prepare payroll.
2.2.6.12 Prepare payroll tax returns.
2.2.6.13 Review and approve changes to payroll.
2.2.6.14 Direct payment of teaching and research assistants.
2.2.6.15 Maintain payroll system tables, edits, etc.
2.2.6.16 Make tax deposits.
2.2.6.17 Process financial journals.
2.2.6.18 Process benefit transactions.
2.2.6.19 Collect overpayments.
2.2.6.20 Calculate benefits rates and apply them.
2.2.7 Plant Accounting
2.2.7.1 Monitor/record capital expenditures in plant accounts.
2.2.7.2 Monitor/record capital expenditures in construction work-in-progress accounts.
2.2.7.3 Perform capitalization accounting.
2.2.7.4 Prepare depreciation schedules and calculate and record depreciation.
2.2.7.5 Certify availability of funds.
2.2.8 Tax Accounting
2.2.8.1 Reconcile sale tax accounts.
2.2.8.2 Calculate and remit tax deposits.
2.2.8.3 Determine taxability of purchase transactions.
2.2.8.4 Classify transactions as independent contractor versus employee payments.
2.2.8.5 Determine residency status of payees.
2.2.8.6 Prepare tax forms and tax returns.
2.2.8.7 Assist foreign individuals obtain IRS Federal Taxpayer Identification Numbers.
2.2.8.8 Respond to inquiries regarding University tax status.
2.2.8.9 Gather information and prepare schedules in conjunction with tax-related audits by external taxing authorities.
2.2.8.10 Determine tax treaty eligibility for non-resident aliens.
2.2.9 Sponsored Projects Accounting
2.2.9.1 Review and validate terms and conditions in Rnet award system.
2.2.9.2 Interpret terms and conditions of award.
2.2.9.3 Update and maintain fiscal schedule of reports and invoices due.
2.2.9.4 Establish fund number.
2.2.9.5 Appropriate funds.
2.2.9.6 Review overhead charges.
2.2.9.7 Review allowability, allocability, and applicability of expenditures per contract and grant terms.
2.2.9.8 Identify and communicate to departments potential areas of concern.
2.2.9.9 Analyze expenditures for compliance with specific sponsor restrictions.
2.2.9.10 Prepare financial journals.
2.2.9.11 Prepare sponsor invoices.
2.2.9.12 Establish accounts receivable in general ledger.
2.2.9.13 Prepare letter of credit drawdowns.
2.2.9.14 Assist in researching application of payments.
2.2.9.15 Prepare financial closeout of awards.
2.2.9.16 Refund unexpended balances.

2.3 Budgeting
2.3.1 Consolidated Budgeting
2.3.1.1 Maintain the UCLA/college/school/department automated budget system.
2.3.1.2 Prepare UCLA/college/school/department budgets.
2.3.1.3 Consolidate the budget for publication and approval.
2.3.1.4 Update the approved annual budget in the financial records.
2.3.1.5 Develop presentations for management and the Board on actual and projected fiscal status.
2.3.2 Revenue or Expense Budgeting
2.3.2.1 Compile and distribute budget preparation materials to budgetary units.
2.3.2.2 Compile data to support budget preparation.
2.3.2.3 Prepare short- and long-term expense budgets.
2.3.2.4 Review or approve budget worksheets.
2.3.2.5 Prepare and present budgets for management review and approval.
2.3.2.6 Prepare adjustments to budget.
2.3.2.7 Forecast revenue and expense for one year against current budget during interim reporting periods.
2.3.3 Capital Budgeting
2.3.3.1 Develop, prepare, or maintain capital forecast and budget items.
2.3.3.2 Consolidate capital forecast and budget.
2.3.3.3 Present capital forecast and budget for management approval.
2.3.3.4 Review or approve capital forecast and budget.
2.3.3.5 Review or approve capital/expense work orders.
2.3.3.6 Measure and report actual results against capital budget.
2.3.3.7 Identify and analyze variances between actual and budgeted capital amounts.

2.4 Financial Reporting
2.4.1 Consolidated Reporting
2.4.1.1 Measure and report actual results against plan and budget.
2.4.1.2 Identify and analyze variances between actual and budgeted results and between actual and prior period results.
2.4.1.3 Prepare reports for publication.
2.4.1.4 Develop presentations and reports for management on actual financial results.
2.4.2 Revenue or Expense Reporting
2.4.2.1 Measure and report actual results against plan and budget.
2.4.2.2 Identify and analyze variances between actual and budgeted results and between actual and prior period results.
2.4.2.3 Analyze run rates.
2.4.2.4 Identify accruals/deferrals and other adjustments.
2.4.3 Sponsored Projects Reporting
2.4.3.1 Prepare interim financial reports in specialized formats for sponsors.
2.4.3.2 Prepare final financial reports at close out of the award.
2.4.4 Balance Sheet Reporting
2.4.4.1 Prepare trial balances.
2.4.4.2 Prepare Statement of Net Assets.
2.4.4.3 Prepare cashflow statements.
2.4.4.4 Analyze changes.
2.4.5 Specialized or Other Reporting
2.4.5.1 Prepare costing reports.
2.4.5.2 Prepare overhead calculations.
2.4.5.3 Prepare recharge rate calculations.
2.4.5.4 Prepare reports for other stakeholders.

2.5 Cash and Debt Management
2.5.1 Cash and Portfolio Management
2.5.1.1 Process petty cash transactions.
2.5.1.2 Coordinate the electronic transfer of cash funds.
2.5.1.3 Reconcile or process transactions for wire transfers (e.g., foreign currency accounts).
2.5.1.4 Prepare short- and long-term forecasts of cash flows.
2.5.1.5 Review or reconcile cash accounts.
2.5.1.6 Manage and administer Security Deposits (instruments).
2.5.1.7 Perform a physical inventory of securities.
2.5.1.8 Compute interest income earned and interest expense in UCLA's portfolio.
2.5.1.9 Reconcile portfolios to financial records.
2.5.1.10 Monitor receipt and deposit of cash from program activities.
2.5.1.11 Reconcile revenue and subsequent deposit of funds from third-party operators.
2.5.1.12 Report on deposit discrepancies from third-party operators and deduct shortages from contractor payments.
2.5.2 Gifts and Endowments Administration
2.5.2.1 Calculate administrative costs.
2.5.2.2 Appropriate funds.
2.5.2.3 Calculate interest earned.
2.5.2.4 Process monetary transfers from Foundation funds.
2.5.2.5 Process financial journals.
2.5.3 Debt and Loan Administration
2.5.3.1 Identify the need for the issuance, redemption, or deferment of debt.
2.5.3.2 Select specialized financial service providers.
2.5.3.3 Analyze alternative financing methods.
2.5.3.4 Evaluate economic and capital markets.
2.5.3.5 Prepare required debt issuance documentation.
2.5.3.6 Authorize the disposition of proceeds.
2.5.3.7 Authorize the investment of cash or transfer of funds.
2.5.3.8 Monitor custodial and trustee accounts.
2.5.3.9 Record the sale of bonded or short-term notes.
2.5.3.10 Sell/issue short-term (commercial) paper.
2.5.3.11 Analyze expenditures of capital projects funded by debt.
2.5.3.12 Reimburse operating cash of vendors for capital project spending.
2.5.3.13 Redeem outstanding notes.
2.5.3.14 Determine the feasibility of early bond calls or redemption.
2.5.3.15 Compute amortization schedule for proposed new debt.
2.5.3.16 Determine the loan origination, terms, conditions, and interest rate of note.
2.5.3.17 Monitor administration of approved loan with lender and prepare loan draws.

2.6 Auditing and Compliance
2.6.1 Audit Administration
2.6.1.1 Develop and implement annual audit plan and schedule.
2.6.1.2 Review audit staff work papers and audit reports.
2.6.1.3 Provide recommendation on internal controls designed to safeguard UCLA assets and to meet UCLA organization objectives.
2.6.1.4 Maintain files of audit reports, audit work papers, and other supporting documentation in accordance with record retention requirements.
2.6.2 External Compliance Audits
2.6.2.1 Review UCLA agreements and prepare financial abstracts.
2.6.2.2 Prepare audit programs and time budgets.
2.6.2.3 Assess auditees' internal control structure and overall audit risks.
2.6.2.4 Conduct external audits of tenants, contractors, and concessionaires.
2.6.2.5 Prepare audit reports.
2.6.2.6 Present audit findings and provide recommendations designed to safeguard UCLA resources and ensure compliance with financial agreements.
2.6.2.7 Resolve difficult and unusual problems arising from audit appeals.
2.6.2.8 Appraise adequacy of action taken by auditees to correct reported deficiencies and implement recommended courses of actions.
2.6.3 Internal Audits and Special Audit Projects
2.6.3.1 Perform reconciliation activities.
2.6.3.2 Conduct sampling/testing activities.
2.6.3.3 Review expenditures for consistency with policy and regulations.
2.6.3.4 Conduct cash audits.
2.6.3.5 Conduct internal audits and prepare reports.
2.6.3.6 Review UCLA's internal controls covering the function or activity under audit and provide recommendations to improve existing control or correct noted weaknesses or deficiencies.
2.6.3.7 Appraise adequacy of action taken by management to correct reported deficiencies.
2.6.3.8 Conduct special examinations or audits at the request of management.
2.6.3.9 Confer with and provide assistance to other departments on audit-related matters.


3 COMMUNICATIONS, OUTREACH, AND CUSTOMER SERVICE

3.1 Government and Regulatory Affairs
3.1.1 Government Relations
3.1.1.1 Maintain contact with external and government agencies and authorities.
3.1.1.2 Participate in governmental organizations.
3.1.1.3 Represent UCLA before UC-System, governmental, or regulatory agencies.
3.1.1.4 Coordinate with outside agencies, including police, fire, and security patrol on regulations and enforcement issues regarding UCLA facilities.
3.1.1.5 Develop testimony for legislative hearings.
3.1.1.6 Respond to government surveys.
3.1.1.7 Analyze legislation and recommend options and actions.
3.1.2 Regulatory Affairs
3.1.2.1 Monitor/report on various governmental or regulatory requirements, statistics, or trends.
3.1.2.2 Answer inquiries from regulatory agencies and other institutions.
3.1.2.3 Participate in regulatory proceedings and programs.
3.1.2.4 Maintain contact with regulatory and resource agencies.
3.1.2.5 Negotiate with regulatory agencies.
3.1.2.6 Evaluate impact of laws and regulations on UCLA.
3.1.2.7 Serve as member on governmental or regulatory committees, task forces, special working groups, etc.
3.1.2.8 Respond to management on governmental or regulatory issues.

3.2 Communications and Public Relations
3.2.1 Internal Communications Activities
3.2.1.1 Analyze internal communication needs at UCLA.
3.2.1.2 Monitor or report feedback on communications to employees.
3.2.1.3 Prepare or release information to employees regarding UCLA and special events.
3.2.1.4 Make recommendations to management regarding crisis management/rumor control.
3.2.1.5 Provide media clipping service, such as daily summaries of news articles to management.
3.2.2 External Communications Activities
3.2.2.1 Conduct media relations.
3.2.2.2 Monitor media coverage of UCLA programs and activities.
3.2.2.3 Respond to media questions.
3.2.2.4 Prepare press releases, biographies, editorials, and photo captions.
3.2.2.5 Prepare publications (annual report, handbooks, etc.).
3.2.2.6 Prepare or distribute information documents and briefing papers.
3.2.2.7 Prepare or deliver speeches, testimony, or other presentations.
3.2.2.8 Participate in community organizations or activities.
3.2.2.9 Maintain relationships with schools and related organizations.
3.2.2.10 Coordinate educational programs with the public and private schools (K-12) and other higher education institutions.
3.2.2.11 Manage/participate in UCLA speakers' bureau.
3.2.2.12 Coordinate UCLA representation through purchase of tables/tickets.
3.2.2.13 Initiate or place promotional advertisements in journals/magazines.
3.2.2.14 Organize or participate in promotional exhibitions, displays, and functions.
3.2.2.15 Plan and coordinate ceremonial activities, special events, luncheons, new students events, speakers programs, etc.
3.2.2.16 Maintain special events hot line.
3.2.2.17 Coordinate visits/briefings and tours for student groups, business associations, community groups, international visitors, etc.
3.2.2.18 Host seminars, conferences, and programs.
3.2.2.19 Develop/maintain collaborative relationships with other institutions, community resources, etc.
3.2.2.20 Interact with outside groups for problem identification and resolution.
3.2.2.21 Represent/participate in local, State, and national associations.
3.2.2.22 Represent UCLA with government and private funding agencies.
3.2.2.23 Maintain relations with families, community groups, other external "customers", etc., serving as institutional liaison.
3.2.2.24 Monitor "customer" satisfaction, including follow-up on complaints/concerns.
3.2.3 Promotional Materials and Publications
3.2.3.1 Collaborate in the preparation of various campus publications, revisions, promotional materials, or informational documents.
3.2.3.2 Recommend new publications or revisions to current publications.
3.2.3.3 Evaluate use of publications.
3.2.3.4 Prepare fact sheets, brochures, promotional materials, etc.
3.2.3.5 Plan/design layout, graphic design, and production of written and media materials.
3.2.3.6 Produce newsletters.
3.2.3.7 Distribute newsletters.
3.2.3.8 Prepare resolutions and plaque presentations.
3.2.3.9 Evaluate use and effectiveness of promotional materials and publications.
3.2.3.10 Design and update Internet Web sites.
3.2.4 Research and Writing
3.2.4.1 Write copy for articles, brochures, speeches, handouts, etc.
3.2.4.2 Provide editing services.
3.2.4.3 Assist with the writing of proposals for conferences and funding.
3.2.4.4 Keep abreast of recent research and writing on relevant educational issues.
3.2.4.5 Create and produce written material for specific programs.
3.2.4.6 Design an evaluation plan for entire programs.
3.2.4.7 Gather and analyze data for program research.
3.2.4.8 Prepare reports on such topics and issues as admissions, enrollments, degrees awards, leaves of absences, student progress, financial aid, etc.

3.3 Marketing and Market Research
3.3.1 Marketing
3.3.1.1 Identify opportunities for program development.
3.3.1.2 Create specific marketing plans and coordinate implementation.
3.3.1.3 Identify and target prospective students or users.
3.3.1.4 Develop strategies or action plans to combat competitors.
3.3.1.5 Identify new services that are economically feasible.
3.3.1.6 Develop and approve marketing strategies or campaigns for programs, colleges, schools, departments, services, etc.
3.3.1.7 Implement and monitor marketing strategies or campaigns for programs, colleges, schools, departments, services, etc.
3.3.1.8 Develop demographic/market data and analysis, evaluating current programs and action steps.
3.3.1.9 Manage/monitor implementation of marketing strategies to ensure growth and market penetration objectives are met
3.3.1.10 Attend functions or arrange visits to influence prospects to use UCLA facilities.
3.3.2 Market Research
3.3.2.1 Prepare market, economic, or competitive analyses reports.
3.3.2.2 Provide departments with market information.
3.3.2.3 Maintain customer or user data bases (e.g., high school student population, alumni).

3.4 Customer Services
3.4.1 Proactive Customer Services
3.4.1.1 Identify internal/external customers.
3.4.1.2 Assess customer satisfaction.
3.4.1.3 Schedule and conduct regular meetings with customers.
3.4.1.4 Survey UCLA customers/users for satisfaction with services.
3.4.1.5 Prepare or distribute informational brochures, facility guides, etc.
3.4.1.6 Convene focus groups to discuss issues of mutual concern.
3.4.2 Reactive Customer Services
3.4.2.1 Respond to internal/external customer service requests.
3.4.2.2 Respond to internal/external customer inquiries.
3.4.2.3 Respond to external customer studies and surveys.
3.4.2.4 Respond to financial institutions and groups (such as bond holders, investment companies, and mutual fund companies).
3.4.2.5 Investigate or respond to customer issues concerning UCLA operations.

3.5 Development
3.5.1 Development Operations
3.5.1.1 Participate in the identification of funding needs and priorities.
3.5.1.2 Participate in the preparation of plans, budgets, and reports for development programs.
3.5.1.3 Prepare donor acknowledgment correspondence.
3.5.1.4 Develop, write, and prepare proposals for gifts from high-level individual donors, corporations, and foundations.
3.5.1.5 Maintain records and prepare reports of gifts.
3.5.1.6 Identify, recruit, and train volunteers used in the UCLA's fund-raising efforts.
3.5.2 Event Coordination
3.5.2.1 Organize and manage the logistical coordination of all aspects of fund-raising events.
3.5.2.2 Maintain and distribute events calendar.
3.5.2.3 Select and schedule event locations, including refreshments, audio/visual equipment, security, parking, etc.
3.5.2.4 Research, develop, and review guest lists.
3.5.2.5 Design, produce, and distribute invitations to events.
3.5.2.6 Design and write copy for event programs and invitations.
3.5.2.7 Maintain records of payments, attendance, seating, table assignments, etc.
3.5.3 Identification, Cultivation, Solicitation, and Stewardship
3.5.3.1 Research background information, materials, and status of prospect identification.
3.5.3.2 Plan, coordinate, and attend meetings with prospective donors.
3.5.3.3 Maintain records of visits and contacts.
3.5.3.4 Ensure target donors are included in appropriate events.
3.5.3.5 Develop and execute programs to recognize donor support programs, gifts, and grants through publicity, receptions, dinners, etc.
3.5.3.6 Develop and execute stewardship programs and activities.
3.5.3.7 Assist in the formation and development of alumni support groups.
3.5.3.8 Work with volunteer leaders in their efforts to develop and run programs in support of UCLA.

3.6 Alumni Relations
3.6.1 Alumni Planning
3.6.1.1 Coordinate and assist in planning alumni activities.
3.6.1.2 Provide information on use of alumni members' ideas, talents, and services.
3.6.1.3 Motivate alumni members to volunteer their time and services.
3.6.1.4 Facilitate the formation of alumni committees.
3.6.1.5 Advise alumni board in defining committee roles and functions.
3.6.2 Alumni Activities
3.6.2.1 Organize alumni social events, intellectual events, receptions, lectures, benefit programs, and general volunteer meetings.
3.6.2.2 Delegate projects and assign tasks to alumni volunteers.
3.6.2.3 Organize alumni and board meetings.
3.6.2.4 Design forms, invitations, and mailings.
3.6.3 Alumni Membership
3.6.3.1 Organize annual membership renewal and general membership drives.
3.6.3.2 Recruit new members throughout the year.
3.6.3.3 Use close association with successful graduates to enlarge membership.
3.6.3.4 Process incoming membership fee payments and membership forms.
3.6.3.5 Supervise publication of alumni membership directory.
3.6.3.6 Organize and maintain alumni databases of current members and future members.

4 HUMAN RESOURCE FUNCTIONS

4.1 Hiring
4.1.1 Planning for New Hires
4.1.1.1 Develop and direct UCLA/school/college/department employment strategies and plans.
4.1.1.2 Forecast staffing requirements.
4.1.1.3 Propose new positions and changes to staffing levels.
4.1.1.4 Provide consultation on classification issues.
4.1.1.5 Determine recruitment/hiring needs.
4.1.1.6 Prepare job requisitions or employment authorizations.
4.1.1.7 Approve job requisitions or employment authorizations.
4.1.1.8 Prepare descriptions of employee job duties.
4.1.1.9 Administer employee relocation program.
4.1.2 Recruitment
4.1.2.1 Perform staff recruitment activities.
4.1.2.2 Administer job posting and applicant tracking system.
4.1.2.3 Identify potential employees.
4.1.2.4 Develop and maintain recruiting sources.
4.1.2.5 Prepare and arrange job advertisements.
4.1.2.6 Acknowledge employment applications.
4.1.2.7 Respond to employment or candidate inquiries.
4.1.3 Selection
4.1.3.1 Perform personnel selection activities.
4.1.3.2 Screen, interview, and test applicants.
4.1.3.3 Check references of potential employees.
4.1.3.4 Arrange pre-employment physical examinations/medical assessments (including drug testing).
4.1.3.5 Establish standards and evaluate pre-employment physical examinations/medical assessments.
4.1.3.6 Arrange for fingerprinting, initiate records check, and review results.
4.1.3.7 Recommend selection of new employees.
4.1.3.8 Prepare letters of offer/rejection.
4.1.3.9 Approve new hires.
4.1.3.10 Handle administrative matters related to new hires.
4.1.3.11 Provide post-selection feedback to applicants.
4.1.4 Orientation
4.1.4.1 Design and conduct new employee orientation programs.
4.1.4.2 Coordinate new employee orientation.
4.1.4.3 Counsel new employees and resolve adjustment problems.
4.1.4.4 Prepare or revise employment orientation information materials.
4.1.4.5 Design and conduct safety orientation programs or first aid training.

4.2 Promotion and Transfer
4.2.1 Promotion and Transfer
4.2.1.1 Analyze job requirements.
4.2.1.2 Match job requirements with employee candidates' skills, attributes, experiences, etc.
4.2.1.3 Evaluate employees as candidates for promotion or transfer.
4.2.1.4 Interact with other departments regarding inter-departmental transfers.
4.2.1.5 Prepare or coordinate payroll/personnel transactions with Campus Human Resources (CHR).
4.2.2 Separation
4.2.2.1 Conduct exit interviews.
4.2.2.2 Analyze turnover data.
4.2.2.3 Process administrative matters including necessary documentation related to termination, leaves of absence, vacation, illness, etc.

4.3 Classification and Compensation
4.3.1 Classification
4.3.1.1 Develop job descriptions or job description content
4.3.1.2 Review and update job descriptions to reflect current responsibilities.
4.3.1.3 Evaluate jobs to determine appropriate classification.
4.3.1.4 Investigate issues pertaining to job evaluation appeals.
4.3.1.5 Analyze job requirements.
4.3.1.6 Develop and revise classification specifications and structures.
4.3.2 Compensation Planning
4.3.2.1 Conduct and analyze compensation surveys.
4.3.2.2 Participate in compensation surveys.
4.3.2.3 Develop compensation programs and guidelines for UCLA.
4.3.2.4 Determine compensation ranges for job classifications.
4.3.3 Compensation Administration
4.3.3.1 Recommend, review, and approve individual salary increases.
4.3.3.2 Recommend, review, and approve other cash compensation awards.
4.3.3.3 Recommend, review, and approve non-cash compensation awards.
4.3.3.4 Determine starting salaries within guidelines.
4.3.3.5 Consult with Campus Human Resources on compensation.
4.3.3.6 Determine starting salaries exceptions and process as required.
4.3.3.7 Approve requests for salary exceptions
4.3.3.8 Determine incentive or merit pay.
4.3.3.9 Determine executive pay.
4.3.3.10 Consult with the Office of the President on compensation.
4.3.3.11 Develop and recommend employment contracts.
4.3.3.12 Approve employment contracts.
4.3.4 Benefits Administration
4.3.4.1 Conduct and analyze benefits surveys.
4.3.4.2 Participate in benefits surveys.
4.3.4.3 Determine eligibility for benefits.
4.3.4.4 Counsel employees and beneficiaries regarding benefits interpretation.
4.3.4.5 Counsel employees and beneficiaries regarding retirement.
4.3.4.6 Process insurance payment requests.
4.3.4.7 Coordinate among Workers' Compensation, health plan, and disability plan benefits.
4.3.4.8 Data entry of benefits selections by hiring organization.
4.3.4.9 Processing of leave requests by hiring organization.
4.3.4.10 Consult with Campus Human Resources regarding benefits eligibility for individual employees

4.4 Performance Management
4.4.1 Performance Appraisals
4.4.1.1 Develop employee performance standards.
4.4.1.2 Develop employee performance appraisal programs.
4.4.1.3 Provide input for employee performance appraisals.
4.4.1.4 Review employee performance appraisals prepared by others.
4.4.1.5 Schedule and process employee performance appraisals.
4.4.1.6 Conduct employee performance appraisals.
4.4.1.7 Maintain and administer performance appraisal system.
4.4.2 Employee Career Planning
4.4.2.1 Develop and implement career development plans for employees.
4.4.2.2 Assess short- and long-term career development alternatives for employees.
4.4.2.3 Recommend career development activities for employees
4.4.2.4 Review career development activities for employees.
4.4.3 Employee Motivation, Work Improvement, and Conduct
4.4.3.1 Implement employee motivation or work improvement programs.
4.4.3.2 Develop channels for presenting information to and gaining information from employees
4.4.3.3 Establish and administer employee work improvement conduct guidelines.
4.4.3.4 Counsel supervisory staff about appropriate employee disciplinary actions.
4.4.3.5 Develop, direct, and promote employee incentive, recognition, or service award programs (e.g., recognition or service award dinners).
4.4.3.6 Administer employee recognition programs.
4.4.4 Work Schedule Control
4.4.4.1 Establish and administer policies on working hours and absences.
4.4.4.2 Plan and administer work plans.
4.4.4.3 Establish and maintain work planning systems.
4.4.5 Discipline and Separation Actions
4.4.5.1 Consult with appropriate experts, as required, regarding proposed disciplinary actions.
4.4.5.2 Recommend disciplinary actions be taken regarding employee performance.
4.4.5.3 Counsel employees or take disciplinary actions as required.
4.4.5.4 Recommend employee be terminated.
4.4.5.5 Handle administrative matters involving necessary documentation related to termination.

4.5 Staff Development and Training
4.5.1 Training in General - Staff Training/Non-Technical Training
4.5.1.1 Propose and develop training strategies.
4.5.1.2 Hire trainers/instructors and plan training instruction.
4.5.1.3 Ensure current credentials of staff.
4.5.1.4 Develop, schedule, or administer training programs.
4.5.1.5 Develop a training syllabus.
4.5.1.6 Develop and conduct employee information programs, covering, for example, safety, compensation and benefits, or other information for employees' benefit.
4.5.1.7 Conduct formal training programs (actual teaching or evaluating of trainees).
4.5.1.8 Conduct online training.
4.5.1.9 Coordinate the planning of organization-wide safety training, such as CPR, first aid, earthquake safety, VDT safety, and communicable disease prevention.
4.5.1.10 Conduct safety-training classes.
4.5.1.11 Participate in safety training programs.
4.5.1.12 Assure orientation and training of new staff.
4.5.1.13 Attend formal training programs and education classes.
4.5.1.14 Attend conferences, seminars, workshops, etc. in field of speciality.
4.5.1.15 Attend/participate in education activities, staff development meetings, etc.
4.5.1.16 Process or maintain training records and documentation.
4.5.1.17 Ensure that training/education are key parts of implementation and ongoing support.
4.5.1.18 Identify in-service needs.
4.5.1.19 Perform on-the-job training as needed.
4.5.1.20 Plan/organize/perform staff development and in-service education programs.
4.5.1.21 Identify new training needs based on future needs reports, studies, or inquiries.
4.5.1.22 Research various approaches and techniques used in training, assess their impact, and recommend improvements.
4.5.2 External Training Support
4.5.2.1 Provide training to alumni, volunteers, and other outside groups regarding UCLA programs, procedures, etc.
4.5.2.2 Develop training programs in response to outside queries.
4.5.3 Training - Technical/Computers/Licenses
4.5.3.1 Identify need for and develop and direct technical training strategies.
4.5.3.2 Develop, coordinate, conduct, or modify technical training programs.
4.5.3.3 Prepare classroom material for technical training programs .
4.5.3.4 Evaluate technical training program effectiveness.
4.5.3.5 Conduct testing or certification to verify qualifications.
4.5.3.6 Provide on-the-job or field technical training.
4.5.3.7 Participate in formal technical training or instructor certification programs.
4.5.3.8 Conduct technical training needs analysis and recommend priority training needs.
4.5.3.9 Set up, test, or maintain technical training facilities and laboratory equipment.
4.5.3.10 Evaluate, monitor, or recommend use of technical training consultants, training facilities, and resources.
4.5.3.11 Develop technical content of training courses.
4.5.4 Training - Managerial/Supervisory
4.5.4.1 Develop and direct managerial training strategies.
4.5.4.2 Plan, design, direct, and conduct internal managerial training programs.
4.5.4.3 Follow up and evaluate managerial training results.
4.5.4.4 Provide on-the-job or field managerial training.
4.5.4.5 Participate in formal managerial training.
4.5.4.6 Conduct managerial training needs analysis and recommend training needs.
4.5.4.7 Evaluate, monitor, and recommend the use of external training consultants, training facilities, and resources.
4.5.4.8 Administer external training attendance and budget.
4.5.4.9 Plan, organize, conduct, or evaluate management development conferences.
4.5.5 Individualized Training Programs
4.5.5.1 Determine individual development and training needs.
4.5.5.2 Plan individual development programs.
4.5.5.3 Implement cross training or succession planning training programs.

4.6 Employee Relations
4.6.1 Employee Relations Planning and Development
4.6.1.1 Conduct employee relations surveys.
4.6.1.2 Develop employee relations plan.
4.6.1.3 Implement employee relations plan.
4.6.1.4 Develop site labor relations plan.
4.6.1.5 Develop and direct employee relations.
4.6.2 Employee Relations Implementation and Communications
4.6.2.1 Monitor and respond to unionization efforts.
4.6.2.2 Provide employee relations assistance.
4.6.2.3 Resolve employee relations issues.
4.6.2.4 Document employee relations activities.
4.6.2.5 Establish and direct employee/management communications.
4.6.2.6 Handle employee relations problems before grievance stage.
4.6.2.7 Process grievances.
4.6.2.8 Organize and participate in employee/management meetings.
4.6.3 Labor Relations
4.6.3.1 Participate in union/employer negotiations.
4.6.3.2 Monitor UCLA's labor relations programs.
4.6.3.3 Represent UCLA with bargaining groups.
4.6.3.4 Participate in union/employer contract negotiations.
4.6.3.5 Plan, research, coordinate, and represent management in contract negotiations.
4.6.3.6 Prepare for and coordinate management/union meetings.
4.6.3.7 Respond to First and Second Level grievances.
4.6.3.8 Select and participate with consultants in developing and conducting studies on labor and employee relations issues.
4.6.3.9 Interpret or administer industrial awards and agreements.
4.6.3.10 Adhere to Memoranda of Understanding (MOUs).
4.6.3.11 Prepare for or appear at labor arbitration hearings.
4.6.3.12 Develop or recommend labor dispute settlement options.
4.6.3.13 Prepare for or coordinate modifications to existing award structures and provisions.
4.6.3.14 Undertake research activities aimed at responding to or avoiding industrial/labor relations problems.
4.6.4 Site Labor Relations
4.6.4.1 Provide on-site labor relations counseling and assistance.
4.6.4.2 Resolve labor relations issues.
4.6.4.3 Document industrial relations activities.
4.6.4.4 Prepare for or participate in union meetings.
4.6.4.5 Assist managers and employees in grievances, disputes, and disciplinary matters.
4.6.4.6 Provide First-Level mediation in management/labor conflicts.
4.6.4.7 Assist managers in the implementation of contracts.
4.6.5 Employee Personal Welfare
4.6.5.1 Counsel employees on personal matters.
4.6.5.2 Evaluate or recommend external assistance programs (e.g., drug, alcohol, fitness programs, non-smoking, etc.).
4.6.5.3 Administer employee assistance programs (e.g., drug, alcohol, etc.).

4.7 Employee Data Management
4.7.1 Employee Information
4.7.1.1 Input data into personnel/payroll system.
4.7.1.2 Develop and implement modifications and enhancements to the employee information system.
4.7.1.3 Prepare and maintain position and employee work, personnel, and benefits records.
4.7.1.4 Prepare and distribute employee and position information reports, analyses, summaries, and statistics.
4.7.1.5 Prepare and update department organization charts.
4.7.1.6 Coach employees on the use of the employee information system.
4.7.1.7 Establish and direct employee/management communications.
4.7.1.8 Organize and participate in employee/management meetings.
4.7.2 Personnel Record-keeping
4.7.2.1 Process leave applications.
4.7.2.2 Prepare other personnel transactions.
4.7.2.3 Provide advice and interpretation of relevant personnel policies and legislation.
4.7.2.4 Maintain personnel and position files.
4.7.3 Employee Suggestions Plan
4.7.3.1 Develop and implement employee suggestion programs.
4.7.3.2 Receive or coordinate employee suggestions.
4.7.3.3 Evaluate employee suggestions.
4.7.3.4 Facilitate evaluation of employee suggestions.

4.8 Employment Practices Compliance
4.8.1 Discrimination Practices--Age/Sex/Disabilities/EEO/Affirmative Action/Etc.
4.8.1.1 Develop and administer discrimination mitigation plans and programs.
4.8.1.2 Evaluate discrimination mitigation programs.
4.8.1.3 Research and respond to discrimination charges or complaints.
4.8.1.4 Evaluate impact of discrimination, practices, actions, or policies on specific groups in the UCLA community.
4.8.1.5 Evaluate UCLA personnel actions and policies in light of Federal, State, or local discrimination statutes or practices.
4.8.1.6 Counsel departments/individuals regarding discrimination compliance.
4.8.1.7 Provide training and education on discrimination compliance.
4.8.1.8 Consult with subject matter experts regarding discrimination compliance.
4.8.2 Wage and Hours Practices
4.8.2.1 Develop and administer wage and hours practices plans and programs.
4.8.2.2 Evaluate personnel actions and policies with respect to wage and hours practices programs.
4.8.2.3 Research and respond to wage and hours charges and complaints.
4.8.2.4 Evaluate wage and hours practices, actions, or policies on specific groups in the UCLA community.
4.8.2.5 Counsel departments/individuals regarding wage and hours practices.
4.8.2.6 Provide training and education on wage and hours practices.
4.8.2.7 Consult with subject matter experts regarding wage and hours practices.
4.8.3 Family Leave Practices
4.8.3.1 Develop and administer family leave plans and programs.
4.8.3.2 Evaluate personnel actions and policies with respect to family leave programs.
4.8.3.3 Research and respond to family leave charges and complaints.
4.8.3.4 Evaluate family leave practices, actions, or policies on specific groups in the UCLA community.
4.8.3.5 Counsel departments/individuals regarding family leave practices.
4.8.3.6 Provide training and education on family leave practices.
4.8.3.7 Consult with subject matter experts regarding family leave practices.

5 RISK MANAGEMENT AND ASSET PROTECTION

5.1 Risk Management
5.1.1 Liability Assessment and Protection
5.1.1.1 Identify UCLA's exposure to accidental, legal, and regulatory losses; recommend the appropriate risk treatment, such as avoidance, control, or transfer.
5.1.1.2 Endorse insurance and bond certifications.
5.1.1.3 Review all agreements for potential risks.
5.1.1.4 Recommend language or actions to mitigate risk.
5.1.1.5 Establish and maintain all records of UCLA property, schedules, and valuation.
5.1.1.6 Analyze exposures to update information regarding insured values and nature of risks.
5.1.1.7 Establish and monitor a risk assessment/management system.
5.1.1.8 Confer with UCLA management, attorneys, and other professionals on issues relating to risk and insurance management.
5.1.1.9 Negotiate the purchase of insurance for UCLA, including coverage analysis, specification preparation, or brokerage selection.
5.1.1.10 Recommend practices to reduce risk.
5.1.2 Claims Management
5.1.2.1 Monitor records of accidents and losses (loss reports, investigations, medical records, etc.)
5.1.2.2 Review, analyze, and process general liability claims against UCLA.
5.1.2.3 Negotiate settlement of property and bill to other claims.
5.1.2.4 Monitor, process, and perform subrogation activities against parties damaging UCLA property (bill to other claims).
5.1.2.5 Prepare reports and statistics as required for internal claims reports.
5.1.2.6 Negotiate small property damage claims.

5.2 Protection and Prevention Services
5.2.1 Site Investigation
5.2.1.1 Analyze accidents and loss summary reports to determine trends in causation and types of injuries, and recommend corrective actions.
5.2.1.2 Investigate or report on all incidents/accidents.
5.2.1.3 Present findings of special investigations and studies in computerized format.
5.2.1.4 Maintain DMV driving record screening program.
5.2.1.5 Recommend what action should be taken regarding involved parties.
5.2.2 Site Safety
5.2.2.1 Ensure compliance with Federal, State and City codes, standards, and regulations pertaining to safety and environmental concerns.
5.2.2.2 Coordinate protection for dignitaries/officials (VIP protocol operations) with UCLA, City, State, and Federal agencies.
5.2.2.3 Implement and manage a comprehensive site safety program.
5.2.2.4 Direct facility safety activities.
5.2.3 Site Security
5.2.3.1 Manage security programs, including access card and key program.
5.2.3.2 Coordinate security checkpoint activities.
5.2.3.3 Administer mandated employee background investigation programs.
5.2.3.4 Administer lost and found program.
5.2.3.5 Manage disposition of items left in public storage lockers.
5.2.3.6 Enforce Federal, State and local regulations.
5.2.3.7 Patrol and inspect areas for potential hazards/security violations/risks.
5.2.3.8 Operate communications equipment.
5.2.3.9 Perform security checks.

5.3 Emergency Response
5.3.1 Emergency Preparation
5.3.1.1 Negotiate and coordinate repair or replacement of damaged facilities.
5.3.1.2 Develop emergency and fire safety plans.
5.3.1.3 Ensure readiness of crew and emergency equipment.
5.3.1.4 Activate and staff an emergency command center.
5.3.2 Disaster and Emergency Response
5.3.2.1 Respond to emergencies and urgent special requests.
5.3.2.2 Coordinate emergency services with other departments and agencies.
5.3.2.3 Administer first aid.
5.3.2.4 Coordinate emergency response in crisis situations.
5.3.2.5 Direct and monitor responses to emergency situations.
5.3.2.6 Operate emergency equipment in response to emergency.
5.3.2.7 Perform and stand by for fire suppression and rescue/emergency services.

6 ENVIRONMENTAL HEALTH AND SAFETY

6.1 Employee Safety and Health
6.1.1 Employee Safety
6.1.1.1 Develop or implement safety and health strategies, plans, rules, and programs.
6.1.1.2 Develop and monitor helath and safety standards for chemical handling.
6.1.1.3 Establish, coordinate, and report on employee biological monitoring.
6.1.1.4 Establish and implement a comprehensive site/field safety program.
6.1.1.5 Ensure that employees follow established safety procedures.
6.1.1.6 Review, evaluate, or inspect safety equipment.
6.1.1.7 Monitor safe work practices.
6.1.1.8 Design safety standards.
6.1.1.9 Update or disseminate information to staff on health and safety matters.
6.1.1.10 Post and maintain warning signs when hazards exist.
6.1.1.11 Develop and monitor health and safety standards for chemical handling.
6.1.1.12 Participate in emergency training programs or plans for employee safety.
6.1.1.13 Develop or implement safety and health strategies, plans, and programs.
6.1.1.14 Develop or implement safety rules and regulations.
6.1.1.15 Review or evaluate safety equipment, safe work practices, and design standards.
6.1.1.16 Advise or counsel on safety matters.
6.1.1.17 Conduct field safety inspections.
6.1.1.18 Investigate, report, monitor, and make recommendations about employee accidents.
6.1.1.19 Prepare safety statistical reports.
6.1.2 Radiological Health and Safety
6.1.2.1 Establish and implement a comprehensive radiological health and safety program.
6.1.2.2 Implement radiological health and safety program.
6.1.2.3 Investigate, report, monitor, and make recommendations about radiological safety.
6.1.2.4 Prepare employer radiological statistical reports.
6.1.2.5 Implement radiological dose reduction program (ALARA).
6.1.3 Workers' Compensation/Rehabilitation
6.1.3.1 Provide employees with information concerning Workers' Compensation benefits.
6.1.3.2 Review Workers' Compensation claims, prepare reports, and process documents.
6.1.3.3 Investigate and validate personal accidents/injuries.
6.1.3.4 Act as the liaison amoung injured employees, UCLA, vocational counselors, and legal counsels.
6.1.3.5 Coordinate, arrange, and monitor treatment for injured workers.
6.1.3.6 Coordinate and monitor vocational rehabilitation plans.
6.1.3.7 Participate in legal proceedings regarding Workers' Compensation.
6.1.3.8 Perform subrogation activities concerning Workers' Compensation claims.
6.1.3.9 Maintain incident/injury recording system and produce Workers' Compensation statistics.
6.1.3.10 Prepare and maintain OSHA-required reports.
6.1.3.11 Process all Workers' Compensation payments and related documents.
6.1.3.12 Administer the Workers' Compensation program.

7 STUDENT SERVICES

7.1 Student Recruitment, Outreach, and Admissions
7.1.1 Admissions Information Dissemination
7.1.1.1 Distribute application materials and information to all prospective students.
7.1.1.2 Evaluate recruitment needs.
7.1.1.3 Answer inquiries concerning admissions.
7.1.1.4 Counsel applicants regarding requirements for academic studies and financial support.
7.1.2 On-Campus Student Recruitment
7.1.2.1 Identify potential transfer students in local community colleges.
7.1.2.2 Coordinate with other UCLA programs to plan and execute on-campus visits for middle, high school, or undergraduate students.
7.1.2.3 Coordinate arrangements for visits of highly recruited prospective students; coordinate scheduling and travel arrangements.
7.1.2.4 Advise applicants on faculty research or other areas of academic interest.
7.1.2.5 Meet with students to review program requirements.
7.1.2.6 Conduct campus tours.
7.1.2.7 Advise faculty on recruitment strategies.
7.1.2.8 Advise parents, prospective applicants, current applicants, and re-entering students about preparation to meet the complex admission and selection requirements.
7.1.3 High School Programs
7.1.3.1 Coordinate the development and implementation of a State-wide recruitment plan for California high schools.
7.1.3.2 Analyze and interpret available data to identify target California high schools for recruitment efforts.
7.1.3.3 Determine the appropriate level and type of service for high schools.
7.1.3.4 Identify, train, approve, and assign staff, students, or representatives to high school visits, information days, and other high school programs.
7.1.3.5 Represent UCLA and the UC-System at high schools, community colleges, and community-based programs by making presentations to students, parents, and school personnel.
7.1.3.6 Coordinate the development and implementation of recruitment strategies and programs to increase the yield of targeted students.
7.1.3.7 Coordinate various freshman yield activities across campus units (e.g., alumni scholarship program, Academic Advancement Program (AAP), housing, Schools of the Arts, financial aid, etc.).
7.1.3.8 Provide prospective high school students and applicants information regarding admission/selection, college opportunities and support services (i.e., Academic Advancement Program (AAP)), financial aid, housing, and all aspects of the pre- and post-admission process.
7.1.3.9 Staff information tables at college fairs and transfer days.
7.1.3.10 Establish and maintain effective working relationships with counselors, administrators, teachers, and school staff; update counselors on changes in UC-System and UCLA admission policies and procedures.
7.1.3.11 Coordinate the volunteer recruitment counselor program.
7.1.4 Community-Based Programs
7.1.4.1 Identify and develop working agreements with community organizations focusing on college-bound students.
7.1.4.2 Coordinate tutorial services to increase student academic performance.
7.1.4.3 Coordinate test preparatory workshops to improve student performance on standardized tests.
7.1.5 Articulation Agreements with Other Higher Education Institutions
7.1.5.1 Determine UCLA's articulation needs, working closely with campus departments and college/schools.
7.1.5.2 Initiate, design, develop, and maintain the process for establishing articulation agreements.
7.1.5.3 Resolve issues pertaining to course articulation from campus faculty/advisers or from other institutions.
7.1.5.4 Interpret UC-System guidelines for admission by analyzing academic and test records from all domestic and international institutions.
7.1.5.5 Determine which courses fulfill subject and scholarship requirements for admission.
7.1.5.6 Determine the conversion of acceptable credit into UCLA course equivalencies.
7.1.5.7 Determine the status of UCLA requirements for such areas as Subject A, ESL, etc.
7.1.5.8 Consult with college counselors, faculty, and others, regarding admission and selection requirements, transfer of credit, UCLA degree requirements, etc.
7.1.6 Admission Operations and Processing
7.1.6.1 Establish and manage admissions database and files.
7.1.6.2 Process initial inquiries, issuing information packets and applications.
7.1.6.3 Track candidates throughout the admissions process.
7.1.6.4 Process and compile admissions applications files.
7.1.6.5 Coordinate the application review process.
7.1.6.6 Plan and train UCLA non-UAR staff to read and review applications.
7.1.6.7 Maintain records of acceptances and declinations.
7.1.6.8 Issue summaries of applicant pool, compile statistical data (i.e., GPAs, test scores, etc.), and generate statistical and analytical reports.
7.1.6.9 Screen applications for completeness.
7.1.6.10 Predict eligibility on the basis of incomplete records; decide whether further consideration for status applied for is warranted (such as referring for admission by exception consideration) or make final decision on admission or rejection of application.
7.1.6.11 Perform initial applicant evaluation to identify top candidates.
7.1.6.12 Prioritize applicants for review by faculty admissions and fellowship committees.
7.1.6.13 Process admissions forms.
7.1.6.14 Evaluate student applications for readmission to UCLA and determine appropriate action.
7.1.6.15 Coordinate special action admissions requests.
7.1.6.16 Enter data into the undergraduate admissions system and student records system during the evaluation process for profile and academic data; resolve discrepant data between the two systems.
7.1.6.17 Coordinate and monitor the Preliminary Academic Review and Transfer Selection (PARTS) process.
7.1.7 Entering Students
7.1.7.1 Facilitate and problem-solve regarding the transition of entering students.
7.1.7.2 Provide guidance in registration and enrollment matters.
7.1.7.3 Organize orientation program for new students.
7.1.7.4 Distribute orientation materials to incoming students.
7.1.7.5 Administer and coordinate entering students' course placement and other examinations during orientation.
7.1.7.6 Plan orientation tours and student receptions.
7.1.7.7 Develop student handbook, outlining degree requirements and department policies/procedures.

7.2 Student Aid, Scholarships, and Fellowships
7.2.1 Financial Aid Compliance
7.2.1.1 Attend lender meetings, special workshops, and information seminars to maintain current working knowledge of Federal, State, and University statutes and regulations.
7.2.1.2 Interpret and implement policies and regulations that govern all State, Federal, and private student loan sources.
7.2.1.3 Gather documentation required for compliance and to meet Federal regulations.
7.2.1.4 Maintain records of awards for audit by UCLA or other agencies.
7.2.2 Student Aid Information Dissemination, Outreach, and Recruitment
7.2.2.1 Provide information about various departmental, State, and Federal loan programs.
7.2.2.2 Create and produce financial aid fact sheets and other financial aid publications for potential applicants or recipients.
7.2.2.3 Develop financial aid handbooks required by Federal regulations, including formatting, editing, and production.
7.2.2.4 Plan and schedule the various phases of the "financial aid cycle."
7.2.2.5 Publish a financial aid calendar with deadlines.
7.2.2.6 Publicize scholarship application procedures.
7.2.2.7 Solicit applications from students.
7.2.2.8 Inform students, faculty, and staff about new financial aid programs and policy changes to existing financial aid programs and funding levels.
7.2.2.9 Contact students to inform them of fellowship opportunities, financial aid deadlines, and other related information.
7.2.2.10 Maintain quality assurance standards on published material to ensure compliance with Federal, State, UC-System, and UCLA regulations.
7.2.2.11 Monitor the production and revision of forms required for financial aid applications and individual fellowship programs.
7.2.2.12 Compose business and donor correspondence, letters of appreciation, and financial-related reports; inform donors about recipients selected.
7.2.2.13 Coordinate special fellowship activities, including donor luncheons and dinners.
7.2.2.14 Publicize and coordinate outside scholarship competitions.
7.2.2.15 Conduct student aid workshops.
7.2.3 Financial Aid Operations and Processing (including scholarships, fellowships, merit-based and need-based grant programs, departmental scholarships, emergency loans, etc.)
7.2.3.1 Establish timely and efficient procedures for processing financial aid applications and notification awards.
7.2.3.2 Establish policies and procedures for the use of the financial aid management (FAM) system.
7.2.3.3 Administer loan assistance programs by processing applications.
7.2.3.4 Develop an information system to track program participants to determine eligibility and aid status.
7.2.3.5 Monitor loan payments and repayments, verification, and collection procedures.
7.2.3.6 Monitor filing process for aid applications.
7.2.3.7 Review for completeness and analyze documentation submitted to departments regarding students' merit and need-based grant aid.
7.2.3.8 Process student applications for scholarships, fellowships, aid, etc.
7.2.3.9 Review student applications to recommend candidates for scholarships, fellowships, aid, etc.
7.2.3.10 Notify students of financial aid, scholarship, and fellowship decisions.
7.2.3.11 Resolve over-award issues.
7.2.3.12 Coordinate and participate in candidate interviews for aid.
7.2.3.13 Request and monitor fund transfers from UCLA Foundation, Regent endowment income, gift monies, etc.
7.2.3.14 Administer the allocation of merit-based funds and other departmental awards.
7.2.3.15 Prepare documents for disbursements of fee payments, scholarship funds, loans, aid, checks, etc.
7.2.3.16 Monitor loan repayments and collection of delinquent loans.
7.2.3.17 Enter financial aid documents as received into Financial Aid Management (FAM) and track data.
7.2.3.18 Develop and implement "needs analysis" policies and procedures that are in keeping with Federal guidelines.
7.2.3.19 Determine need-based grant aid awards and summer Federal work-study grant awards for eligible students, using appropriate need-based and merit-based awarding policies.
7.2.3.20 Compose proposals for requesting funding (e.g., block grants and Graduate Opportunity Fellowship Program Funds).
7.2.3.21 Process requests for emergency loans.
7.2.3.22 Review rules on loan requests that fall outside the normal guidelines for distribution.
7.2.3.23 Review criteria for donor scholarships to determine applicant eligibility; make recommendations for appropriate recipients in keeping with donor specifications.
7.2.4 Financial Support Counseling
7.2.4.1 Inform and counsel individual students on financial support options available.
7.2.4.2 Counsel students regarding their financial aid status by accessing information from Student Records System (SRS), Financial Aid Management (FAM), and BAR.
7.2.4.3 Advise students with special problems, such as resolving problems with outside loan agencies, debt-management counseling, prior loan defaults, change of marital status or family size, budget add-ons, etc.
7.2.4.4 Advise students in resolving problems associated with the loan process, including lost promissory notes and missing information.
7.2.4.5 Advise students who are submitting appeals for revisions or re-evaluation of their student budgets.
7.2.4.6 Conduct financial aid welcoming receptions, orientations, workshops, or debt-management sessions for newly admitted students.
7.2.4.7 Review or process student appeals for revisions or re-evaluations.
7.2.4.8 Refer students to various sources, including other UCLA departments, governmental agencies, and private organizations for sources of financial aid.
7.2.4.9 Coordinate Federally required Financial Aid Entrance Interviews with the cooperation of the Students Loan Office and bank representatives.
7.2.4.10 Function as financial aid contact for exchange students.

7.3 Student Advising
7.3.1 Student Advising In General
7.3.1.1 Disseminate information, interpret policy, and advise students and faculty regarding registration, enrollment, residency, etc.
7.3.1.2 Advise students regarding campus resources.
7.3.1.3 Help students resolve problems regarding student billing accounts, awards, etc.
7.3.1.4 Advise students in planning their academic programs.
7.3.1.5 Coordinate student advising with faculty advisors.
7.3.1.6 Alert faculty and appropriate campus offices for additional assistance if students are not making normal progress.
7.3.1.7 Advise students on enrollment procedures.
7.3.1.8 Process student petitions on requests for exceptions, such as pre-major course work, upper division work, transfer credit, course substitutions, etc.
7.3.1.9 Make decisions on students' appeals to denied petitions.
7.3.1.10 Respond to inquiries from students and parents regarding academic and related issues.
7.3.1.11 Compose letters of recommendation as requested in support of student applications for graduate and professional schools, employment, scholarships, etc.
7.3.1.12 Coordinate student requests for Degree Progress Reports (DPRs) and assist them in understanding the reports.
7.3.1.13 Coordinate degree-related deadlines with UCLA schools, colleges, and departments.
7.3.1.14 Troubleshoot award distribution and fee payment problems.
7.3.1.15 Confer with students to aid them in preparing for, selecting, and applying to graduate programs.
7.3.1.16 Inform students of scholarships, special awards, loans, Study Abroad programs, and career-related opportunities.
7.3.1.17 Certify completion of requirements on Final Degree Audits and Final Degree Progress Reports for all degree candidates; clarify errors with the Registrar's Office.
7.3.2 Student Advising for Targeted Undergraduate Populations
7.3.2.1 Develop academic workshops addressing the needs of targeted student populations, such as the Academic Advancement Program (AAP) transfer student population.
7.3.2.2 Monitor the academic progress of targeted student populations, such as Academic Advancement Program (AAP) transfer students.
7.3.3 Graduate Student Advising Only
7.3.3.1 Provide information on program requirements, such as oral examinations and thesis and dissertation preparation and submission.
7.3.3.2 Serve as support to doctoral students during their dissertation years: set up oral examinations, assist in constructing doctoral committees, provide guidelines for the technical format required, and facilitate relations with faculty and committee members.
7.3.3.3 Prepare and process all required paperwork for advancement to candidacy petitions and all qualifying examination reports for doctoral students.

7.4 Graduate Student Administration
7.4.1 Graduate Student Examinations and Graduation
7.4.1.1 Monitor preparation of monthly cumulative examinations and doctoral written qualifying examinations.
7.4.1.2 Draft annual revisions for the graduate catalog and student and faculty guidelines, departmental requirements, etc.
7.4.1.3 Carry out faculty evaluations of student progress.
7.4.1.4 Prepare quarterly summaries by compiling information from records and consultations with students, faculty advisors, course instructors, and area chairs.
7.4.1.5 Recommend actions and prepare presentation materials for the student evaluation committee.
7.4.1.6 Send letters to all students being evaluated, notifying them of their progress and status in the program.
7.4.1.7 Monitor students who have been in the program over six years; coordinate progress reviews and recommend action.
7.4.1.8 Consult with students and their advisors to prepare recommendations regarding probation for students with a GPA lower than 3.0.
7.4.1.9 Delineate conditions of probation, dismissal, and readmission to students and their advisors.
7.4.1.10 Make recommendations and file petitions for leaves of absence, withdrawals, readmissions, exceptions to workload regulations, and requests to tailor the curriculum to individual needs.
7.4.1.11 Compose memoranda regarding requests for exceptions to normal registration and enrollment procedures.
7.4.1.12 Establish and review enrollment procedures.
7.4.1.13 Maintain student records, including step-by-step assessment of student progress.
7.4.1.14 Evaluate transcripts to determine transfer credits and undergraduate course deficiencies, refer appropriate cases to the Graduate Affairs Committee, and monitor until deficiencies are cleared.
7.4.1.15 Request annual updates of major and minor course requirements.
7.4.1.16 Coordinate doctoral hooding ceremony for commencement.
7.4.2 Teaching Assistant and Fellowship Program Administration
7.4.2.1 Administer teaching assistant program for a department.
7.4.2.2 Design and implement departmental teaching assistant training program and handbook.
7.4.2.3 Monitor the distribution of teaching assistant evaluations to faculty.
7.4.2.4 Coordinate the computer input of student evaluations of teaching assistants.
7.4.2.5 Provide computerized summary student evaluations of teaching assistants.
7.4.2.6 Coordinate preparation of final evaluation packets for distribution to teaching assistants.
7.4.2.7 Assign teaching and research assistantships on consultation with faculty.
7.4.2.8 Generate graduate fee remission, stipends, and other awards.

7.5 Counseling and Case Management (including students, alumni, etc.)
7.5.1 Assessments
7.5.1.1 Analyze pre-assessment information.
7.5.1.2 Administer assessments.
7.5.1.3 Interpret assessments
7.5.2 Counseling
7.5.2.1 Deliver individual counseling sessions.
7.5.2.2 Conduct group counseling sessions.
7.5.2.3 Mitigate potential problem areas, i.e., behavior issues, truancy, drug and alcohol abuse, health care, conflict resolution, etc.
7.5.2.4 Counsel and assist in resolving problems that may occur with classes, campus housing, internships, etc.
7.5.2.5 Confer with students and alumni to clarify their values, life goals, career choices, and plans.
7.5.2.6 Make referrals to appropriate resource areas.
7.5.2.7 Advise and counsel students whose admission has been canceled; meet with students/parents to recommend alternatives.
7.5.2.8 Provide interim crisis intervention.
7.5.2.9 Make referrals to appropriate support groups and services.

7.6 Career Planning (including students, alumni, etc.)
7.6.1 Career Center Activities and Operations
7.6.1.1 Collect and maintain career information on file.
7.6.1.2 Coordinate career workshops, including selection of speakers; coordination with panelists; arrangements for rooms, parking, refreshments, and lunch; preparation of the program; and evaluations.
7.6.1.3 Organize sessions with firms and organizations for hiring students and alumni.
7.6.1.4 Schedule and re-schedule recruitment appointments.
7.6.1.5 Organize job fairs, employer outreach activities, special programming to targeted audiences, etc.
7.6.1.6 Participate in co-sponsored, career-related events.
7.6.1.7 Conduct career workshops and counseling/consultation services at off-site locations, such as on-campus housing, fraternities and sororities, academic departments/campus units, campus committees, etc.
7.6.1.8 Meet with and assist employers with their recruitment needs.
7.6.1.9 Participate in on-site employer visits.
7.6.1.10 Participate on search committees within the career center.
7.6.2 Career Counseling and Advising (including students, alumni, etc.)
7.6.2.1 Advise students and alumni on career strategies.
7.6.2.2 Disseminate information on career opportunities in related fields.
7.6.2.3 Develop and deliver career assessment and career counseling services.
7.6.2.4 Deliver individual and group career counseling sessions on such topics as job search strategy, interview or resume preparation, and career exploration.
7.6.2.5 Develop preparation tools, resume guidelines, and programs to optimize career opportunities.
7.6.2.6 Perform career consultation and counseling through new and emerging mechanisms (e.g., Web-based services, on-line counseling, campus cable TV, and the academic curriculum).
7.6.2.7 Develop job opportunities (e.g., summer jobs, internships, co-op programs) with employers
7.6.2.8 Inform students of the licensing requirements for professions.
7.6.3 Career Analysis and Reporting (including students, alumni, etc.)
7.6.3.1 Analyze employment trends for students and graduates.
7.6.3.2 Prepare research, workshops, and classes for students, alumni, and employers; follow-up, evaluate, and report on activities.
7.6.3.3 Develop and conduct surveys relating to career development and career center services.
7.6.3.4 Monitor counseling-related databases.
7.6.3.5 Gather and analyze service user data in the form of statistical and analytical reports.

7.7 Student Affairs Programs
7.7.1 Program Design and Implementation
7.7.1.1 Design and develop programs and projects.
7.7.1.2 Develop strategies for evaluating and measuring program effectiveness.
7.7.1.3 Implement programs, coordinating locations, times, and training materials.
7.7.1.4 Report on programs' outcomes and effectiveness.
7.7.1.5 Analyze programmatic statistics.
7.7.1.6 Determine the goals and plans for programs.
7.7.1.7 Design and develop special programs and projects to address special needs and issues.
7.7.1.8 Evaluate programs regarding their overall effectiveness.

8 ACADEMIC SUPPORT SERVICES

8.1 Curriculum Support, Course Offerings, and Scheduling
8.1.1 Course Scheduling
8.1.1.1 Generate schedule of classes and room assignments in consultation with faculty.
8.1.1.2 Negotiate room assignments with the Registrar's Office.
8.1.1.3 Coordinate collection of enrollment and grading transactions, ensuring accuracy and confidentiality of all reports and records.
8.1.1.4 Coordinate preparation of course and curriculum revisions and proposals.
8.1.1.5 Collaborate to solve problems of over enrollment and special problems with "enrollment impacted" classes.
8.1.1.6 Ensure that course scheduling is compatible with students needs (e.g., key courses do not overlap, project and department needs are met).
8.1.2 Programs, Curriculum, and Majors Support
8.1.2.1 Provide faculty and teaching assistants with resources to ensure efficient and successful course administration, course scheduling, coordination of assignments, etc.
8.1.2.2 Initiate revisions to catalog copy.
8.1.2.3 Provide administrative support to faculty in developing a major.
8.1.2.4 Coordinate summer sessions, programs, and offerings, such as course scheduling, instructor and teaching assistant hirings, etc.
8.1.2.5 Deliver sample curriculum materials to and advise faculty on strategies for using them.
8.1.2.6 Provide administrative support to faculty in monitoring and evaluating curriculum materials.
8.1.2.7 Provide administrative support to faculty in revising curriculum or materials.
8.1.2.8 Develop new curriculum programs and materials.
8.1.2.9 Assist faculty in developing overall curriculum goals, content, and evaluation for courses.
8.1.2.10 Plan and implement continuing educational programs.
8.1.2.11 Meet and consult with business and industry representatives for advice on curriculum development.
8.1.3 Instruction by Staff with Appropriate Academic Appointment
8.1.3.1 Teach courses, including team teaching.
8.1.3.2 Develop and grade course examinations.
8.1.4 Internships, Teacher Training, or Educational Cooperative Programs
8.1.4.1 Plan and develop academic or work-related projects designed for specific career areas.
8.1.4.2 Develop learning activities that can be implemented at internship sites.
8.1.4.3 Plan and coordinate teacher training activities.
8.1.4.4 Coach teachers individually.
8.1.4.5 Collaborate with community colleges in developing programs.
8.1.4.6 Develop internship sites and programs (community placements in private sector businesses, public entities, or non-profit organizations).
8.1.4.7 Develop specifics and expectations to be included in site training agreements.
8.1.4.8 Monitor student progress at internship sites, including attendance, behavior, and academic requirements.
8.1.4.9 Coordinate UCLA tutors' schedules and tutorial activities in K-12 classrooms and schools.

8.2 Grants Solicitations and Administration
8.2.1 Grant Solicitations
8.2.1.1 Identify potential sources.
8.2.1.2 Prepare grant applications or proposals.
8.2.2 Grant Administration
8.2.2.1 Administer grant.
8.2.2.2 Receive and allocate funds.
8.2.2.3 Identify matching funds.
8.2.2.4 Ensure compliance.

8.3 Conference, Lecture Series, Seminars
8.3.1 Program Design and Refinement
8.3.1.1 Provide administrative support to faculty in enhancing existing programs.
8.3.1.2 Provide administrative support to faculty in creating new programs.
8.3.1.3 Make programmatic recommendations.
8.3.1.4 Help to identify speakers for programs or workshops.
8.3.2 Program Implementation
8.3.2.1 Implement programs.
8.3.2.2 Monitor programs.
8.3.2.3 Evaluate and assess programs.

9 ADMINISTRATIVE SUPPORT

9.1 Administrative Services
9.1.1 Administrative Support
9.1.1.1 Compose correspondence.
9.1.1.2 Coordinate or schedule meetings or events.
9.1.1.3 Edit, proofread, and prepare final edited verison of correspondence and other materials written by others.
9.1.1.4 Compile all information for the student directory and update quarterly.
9.1.1.5 Follow-up on outstanding assignments.
9.1.1.6 Process payment and other authorization documents.
9.1.1.7 Code expenses.
9.1.1.8 Generate and maintain organization charts using computer software.
9.1.1.9 Open and close-out work orders/maintenance service orders.
9.1.1.10 Maintain reservation and check-out board for pool vehicles.
9.1.1.11 Schedule use of facilities.
9.1.1.12 Update internal phone lists, organization charts, and floor plans.
9.1.2 Library Support Services (Technical, Law, UCLA, etc.)
9.1.2.1 Maintain library catalogues for UCLA/college/school/department libraries.
9.1.2.2 Administer loan of materials for UCLA/college/school/department libraries.
9.1.2.3 Perform research and provide reference service.
9.1.2.4 Maintain periodical and publication subscriptions.
9.1.2.5 Maintain professional, research, and trade literature.
9.1.3 Analytical Services
9.1.3.1 Perform analytical studies.
9.1.3.2 Plan details of administrative studies.
9.1.3.3 Determine and locate sources for collecting information and data.
9.1.3.4 Establish and maintain contact with UC-System, government, industry, and other information sources.
9.1.3.5 Compile data and generate reports.
9.1.3.6 Review, analyze, and summarize reports.
9.1.3.7 Check, tabulate, and maintain statistical and financial data.
9.1.3.8 Enter data into computerized spreadsheets, databases, and other software.
9.1.3.9 Design spreadsheet layouts.
9.1.3.10 Create graphs (pie charts, bar graphs, etc.) using spreadsheet or graphics software.

9.2 Secretarial and Clerical Support Services
9.2.1 Payroll Time Collection
9.2.1.1 Collect and compile payroll time and leave information.
9.2.1.2 Distribute payroll checks and Sure-Pay stubs.
9.2.2 Receptionist Services
9.2.2.1 Provide location assistance to visitors.
9.2.2.2 Receive special mail or special deliveries.
9.2.2.3 Provide lost and found services.
9.2.3 General Secretarial and Clerical Support
9.2.3.1 Type (typewriter or word processing).
9.2.3.2 Provide temporary relief for other clerical personnel.
9.2.3.3 Design and set up filing systems.
9.2.3.4 File documents/materials (receive, review, index, and file).
9.2.3.5 Answer telephones and take messages.
9.2.3.6 Take and transcribe dictation.
9.2.3.7 Take minutes at meetings and type into final form.
9.2.3.8 Log in/log out office documents or correspondence.
9.2.3.9 Distribute mail.
9.2.3.10 Maintain list of name/address and other kinds of computer databases (using knowledge of computer software).
9.2.3.11 Coordinate meetings/hospitality services.
9.2.3.12 Transcribe, process, or coordinate timekeeping activities.
9.2.3.13 Make copies (e.g., photocopy).
9.2.3.14 Maintain calendars, appointments and schedule, for supervisor/staff.
9.2.3.15 Make travel arrangements.
9.2.3.16 Distribute reports.
9.2.3.17 Order, receive, or distribute office supplies.
9.2.3.18 Maintain conference room bookings.
9.2.3.19 Provide directions/maps.
9.2.3.20 Coordinate campus parking for visitors and staff.
9.2.3.21 Coordinate FAX services.
9.2.3.22 Request maintenance work crews or police services.
9.2.4 Telephone Services - Clerical Support
9.2.4.1 Prepare and maintain UCLA telephone directory.
9.2.4.2 Prepare and maintain school, college, or department telephone directory.
9.2.4.3 Prepare and maintain periodic telephone services reports.
9.2.4.4 Answer telephone inquires from the public and employees.
9.2.4.5 Record and maintain message log of incoming calls.
9.2.4.6 Perform routine updates to telephone services and directory information.
9.2.4.7 Refer callers to appropriate college/school/department, etc.
9.2.4.8 Provide telephone switchboard services.

9.3 Office Support Services
9.3.1 Office Equipment
9.3.1.1 Allocate office equipment.
9.3.1.2 Establish or conduct office equipment replacement program.
9.3.1.3 Operate and maintain office equipment storage facility.
9.3.2 Mail Services
9.3.2.1 Maintain compliance with post office mail handling guidelines.
9.3.2.2 Pick-up, sort, or deliver inter-office mail.
9.3.2.3 Pick-up, sort, or deliver incoming/outgoing mail.
9.3.2.4 Arrange or provide courier service.
9.3.2.5 Analyze or select postage rates.
9.3.3 Records Management
9.3.3.1 Evaluate effectiveness of record management practices.
9.3.3.2 Collect and maintain records, including cataloging, filing, and storage.
9.3.3.3 Retrieve records.
9.3.3.4 Maintain records retention schedule, records inventory, and process requests for destruction.
9.3.3.5 Design UCLA forms.
9.3.3.6 Design college/school/departmental forms.
9.3.3.7 Design/review/approve/revise UCLA/college/school/departmental forms.
9.3.3.8 Maintain log of all UCLA/college/school/departmental forms.
9.3.4 Graphic and Reprographic Services
9.3.4.1 Provide design, typeset, and layout services.
9.3.4.2 Provide art direction during production stages.
9.3.4.3 Print one- and two-color publications.
9.3.4.4 Provide bindery and folding services.
9.3.4.5 Produce forms, badges, stationery, and other standardized materials.
9.3.4.6 Coordinate photography with internal and external customers.
9.3.4.7 Maintain photo and portrait files.
9.3.4.8 Provide or coordinate slide, film, or video presentations.
9.3.4.9 Maintain copy center.
9.3.4.10 Compile/collate material.
9.3.4.11 Arrange for copy service with outside providers.
9.3.5 Telephone Services - Technical Support
9.3.5.1 Manage contract with cellular and cable network carriers for cellular air.
9.3.5.2 Coordinate and arrange telephone move/adds/changes.
9.3.5.3 Maintain or administer voice mail program.
9.3.5.4 Maintain pay telephones.
9.3.5.5 Order or install all FAX, data lines, and business lines.
9.3.5.6 Interact with local and long distance carriers.
9.3.5.7 Provide and maintain internal wiring within UCLA facilities.
9.3.5.8 Provide and maintain telephone instruments, cellular instruments, and pagers.

10 INFORMATION TECHNOLOGY (IT)

10.1 IT Systems Implementation, Monitoring, and Maintenance
10.1.1 Implementation of Personal Computers (PC) Systems
10.1.1.1 Perform desktop and remote hardware needs analysis.
10.1.1.2 Coordinate installation and maintenance of PC hardware.
10.1.1.3 Coordinate installation and maintenance of PC software.
10.1.1.4 Install new or upgraded releases of PC software.
10.1.1.5 Install new or upgraded PC hardware.
10.1.1.6 Provide solutions, give advice, or consult with PC users.
10.1.1.7 Analyze and resolve PC-related problems.
10.1.1.8 Identify or communicate end-user developed software to other departments.
10.1.1.9 Prepare for or attend user group meetings to discuss PC issues.
10.1.1.10 Prepare and maintain related technical and user documentation.
10.1.2 Implementation of Connectivity and Network Systems
10.1.2.1 Provide network administration.
10.1.2.2 Coordinate interfaces between mainframes and servers on network.
10.1.2.3 Coordinate mainframe/network hardware installation.
10.1.2.4 Perform network hardware and software needs analysis.
10.1.2.5 Test the integration of new components and software products.
10.1.2.6 Handle or troubleshoot network computer-related problems.
10.1.2.7 Analyze needs, design, and plan implementation of data communications networks.
10.1.2.8 Install data communications systems (including wiring and cabling).
10.1.2.9 Provide network security.
10.1.2.10 Provide data communications system administration/maintenance, including assistance with data communications-related problems.
10.1.2.11 Diagnose and repair network problems.
10.1.3 Server Installation and Support (Physical Plant)
10.1.3.1 Plan, design, and evaluate server needs.
10.1.3.2 Prepare technical specifications for acquisition of servers.
10.1.3.3 Install and maintain hardware connectivity for servers.
10.1.3.4 Perform installation of upgraded hardware.
10.1.4 Systems Maintenance and Modifications
10.1.4.1 Perform maintenance programming.
10.1.4.2 Maintain user-controlled data and system files.
10.1.4.3 Install upgrades or new releases of software.
10.1.4.4 Install new or upgraded mainframe hardware.
10.1.4.5 Monitor system performance and develop improvements.
10.1.4.6 Plan, design, and implement data communications networks.
10.1.4.7 Maintain or coordinate data communication systems.
10.1.5 IT Systems Monitoring/Evaluation
10.1.5.1 Monitor or evaluate emerging information systems technologies.
10.1.5.2 Monitor or report current IT utilization levels against projections.
10.1.5.3 Evaluate requirements for IT facility changes and resource upgrades.
10.1.5.4 Evaluate existing hardware products and select vendors.
10.1.5.5 Evaluate and recommend new software packages.

10.2 Applications Development and Maintenance
10.2.1 Applications Definition and Design
10.2.1.1 Interview client/users regarding application requirements.
10.2.1.2 Analyze service requests and applications requirements.
10.2.1.3 Prepare cost estimates/feasibility studies for applications.
10.2.1.4 Obtain user or management support for new applications.
10.2.1.5 Provide user requirements for applications.
10.2.1.6 Design application specifications.
10.2.1.7 Model development application to determine overall system impact.
10.2.2 Applications Development and Testing
10.2.2.1 Develop software code (i.e, programming).
10.2.2.2 Develop data dictionary.
10.2.2.3 Perform unit testing, debugging, and modifications.
10.2.2.4 Trouble shoot and fix application bugs for production systems.
10.2.2.5 Perform application conversion or post-installation application reviews and obtain user sign-off.
10.2.2.6 Prepare or maintain application documentation, including user manuals.
10.2.2.7 Evaluate or implement improved application development techniques.
10.2.2.8 Monitor application development to identify resource requirements; assure quality control over application development activities.
10.2.2.9 Perform on-going project tracking.
10.2.3 Database Administration Services (DBA Function)
10.2.3.1 Perform logical and physical data design.
10.2.3.2 Provide data planning for clients and information systems.
10.2.3.3 Maintain database access security.
10.2.3.4 Develop or maintain database models.
10.2.3.5 Design and create databases.
10.2.3.6 Administer database changes and data conversions.
10.2.3.7 Perform backups of databases.
10.2.3.8 Review and maintain data integrity across databases.
10.2.3.9 Provide database tuning and troubleshooting.
10.2.4 Application Enhancements
10.2.4.1 Discuss enhancements with IT system users/clients.
10.2.4.2 Analyze or provide cost estimates for enhancement requests.
10.2.4.3 Design and implement applications enhancements.
10.2.4.4 Test application enhancement and obtain user sign-offs.

10.3 User Support and Administration
10.3.1 User Support and Problem Resolution
10.3.1.1 Provide Help Desk/Hot Line support for user problems.
10.3.1.2 Interact with clients and IT users in contexts other than Help Desk and Hot Line.
10.3.1.3 Analyze/resolve hardware problems.
10.3.1.4 Analyze/resolve software problems.
10.3.1.5 Evaluate and implement programs and processes to improve support.
10.3.1.6 Develop user documentation for standards, procedures, tips, and guidelines.
10.3.2 User Administration
10.3.2.1 Create and maintain user logon IDs.
10.3.2.2 Assign and monitor appropriate user security access and profiles.
10.3.3 Systems Consulting
10.3.3.1 Review systems specifications or vendor contracts and suggest modifications to protect UCLA's interests.
10.3.3.2 Advise users in conducting systems-related feasibility studies.
10.3.3.3 Evaluate vendor project plans and estimated costs for systems development and implementation projects.
10.3.3.4 Advise vendors, on behalf of user departments, of UCLA standards for hardware, software, and telecommunications.
10.3.3.5 Manage systems-related outside consultants.

10.4 Data Processing Operations
10.4.1 Production Support Services
10.4.1.1 Perform hardware maintenance.
10.4.1.2 Coordinate computer maintenance performed by outside repair services.
10.4.1.3 Perform system back-up and arrange for offsite storage.
10.4.1.4 Design, test or implement system recovery program in the event of a disaster.
10.4.1.5 Issue or track computer clearances and passwords for physical access to computer facilities.
10.4.1.6 Plan, test, and administer charge control systems.
10.4.1.7 Maintain parts inventory.
10.4.1.8 Maintain layout of a physical computer facility.
10.4.1.9 Coordinate new equipment installations.
10.4.2 IT Job Scheduling and Storage Management
10.4.2.1 Schedule or execute batch jobs.
10.4.2.2 Perform analysis of production applications schedules to identify efficiencies.
10.4.2.3 Track storage and usage (tape, disk, other).
10.4.2.4 Plan for future storage needs.
10.4.2.5 Evaluate storage efficiencies or new storage hardware/software needs.
10.4.2.6 Evaluate or develop IT processing controls.
10.4.3 Application System Operations
10.4.3.1 Collect data for entry; assure quality control.
10.4.3.2 Provide control reports.
10.4.3.3 Process information and run scheduled reports.
10.4.4 Computer Center Operations
10.4.4.1 Establish and report on systems availability.
10.4.4.2 Perform, monitor, and distribute production printing.
10.4.4.3 Maintain tape library.
10.4.4.4 Monitor critical hardware and applications.
10.4.4.5 Report failures to systems administrators and application programmers.
10.4.4.6 Rerun/restart failed processes/jobs.
10.4.4.7 Perform first-level problem diagnostics and recovery for production applications.
10.4.4.8 Assist in the problem resolution process.
10.4.4.9 Label and document cabling, servers and network hardware.
10.4.4.10 Coordinate hardware installation or maintenance activities with system users.
10.4.4.11 Coordinate deliveries of new equipment to computer centers.
10.4.4.12 Coordinate onsite vendor repairs and shipping of parts for repair.

11 PROCUREMENT AND CONTRACTS

11.1 Procurement
11.1.1 Bid Document Preparation
11.1.1.1 Develop, recommend, or review bid specifications.
11.1.1.2 Prepare or distribute bid documents.
11.1.1.3 Develop or maintain approved bidders lists.
11.1.1.4 Prepare or receive requests for bid.
11.1.1.5 Respond to questions regarding bid request.
11.1.1.6 Prepare documents for sale of salvage materials.
11.1.1.7 Conduct pre-bid conferences.
11.1.2 Vendor Selection
11.1.2.1 Evaluate and analyze bids.
11.1.2.2 Select supplier/vendor.
11.1.2.3 Respond to inquiries regarding vendor selection.
11.1.2.4 Award purchase order.
11.1.3 Procurement Services
11.1.3.1 Identify need for services.
11.1.3.2 Discuss need with potential consultant(s)/contractor(s).
11.1.3.3 Define scope of work.
11.1.3.4 Obtain pre-approval to enter into personal services agreement.
11.1.3.5 Prepare request for proposal, develop selection criteria, advertise, or solicit proposals.
11.1.3.6 Review proposals.
11.1.3.7 Negotiate with proposers.
11.1.3.8 Prepare or process contract documents and award contracts.
11.1.3.9 Respond to inquiries regarding contractor selection.
11.1.4 General Procurement Administration
11.1.4.1 Verify compliance with purchase order/contract terms (business tax registration certificate, insurance, etc.)
11.1.4.2 Track vendor/consultant/contractor performance using established construction, engineering, and contractual standards.
11.1.4.3 Process/resolve disputes and claims (including warranties) of vendor/consultant/contractor.
11.1.4.4 Coordinate vendor/consultant/contractor construction, engineering and contractual activities and interfaces.
11.1.4.5 Expedite vendor/consultant/contractor progress and deliveries.

11.2 Contracts
11.2.1 Quotations/Requests for Bids
11.2.1.1 Prepare bid document and coordinate solicitation process.
11.2.1.2 Prepare addenda to bid documents.
11.2.1.3 Reproduce project drawings.
11.2.1.4 Advertise contract.
11.2.1.5 Conduct pre-proposal meeting.
11.2.1.6 Respond to questions from potential bidders.
11.2.1.7 Open bid submissions.
11.2.1.8 Determine conformance of responses to bid requirements.
11.2.1.9 Analyze bids for feasibility and competitiveness.
11.2.1.10 Prepare recommendation for award of contract.
11.2.2 Contract Administration
11.2.2.1 Contract for services with approved outside contractor.
11.2.2.2 Provide value engineering services.
11.2.2.3 Track equipment and resource utilization.
11.2.2.4 Interpret engineering documents to resolve disputes.
11.2.2.5 Inspect services/products provided by contractor for compliance with contract provisions.
11.2.2.6 Interpret contract requirements.
11.2.2.7 Interact with contractor.
11.2.2.8 Coordinate contract documentation - permits, plan checks, bonds, etc.
11.2.2.9 Prepare and review constructibility, progress reports and authorize payments.
11.2.2.10 Negotiate and prepare change orders, cost, and time increases.
11.2.2.11 Answer requests for information.
11.2.2.12 Review or record shop drawings.
11.2.2.13 Maintain punch list.
11.2.2.14 Document and certify warranties.

12 CONSTRUCTION PROJECT MANAGEMENT

12.1 Project Management
12.1.1 Project Initiation
12.1.1.1 Assign project manager.
12.1.1.2 Negotiate management contract; produce RFP/RFQ.
12.1.1.3 Prepare cash flow and cost plan.
12.1.1.4 Secure necessary building permits.
12.1.1.5 Obtain approval for project budget or funding from outside sources (such as Federal government).
12.1.1.6 Prepare and approve work orders or maintenance service orders.
12.1.1.7 Identify project participants and integrate activities of involved schools, colleges, or departments.
12.1.1.8 Ensure compliance with governmental and regulatory approval.
12.1.2 Project Implementation
12.1.2.1 Retain and manage contract services.
12.1.2.2 Coordinate/direct activities of project participants.
12.1.2.3 Prepare and monitor contract balances.
12.1.2.4 Prepare project submissions.
12.1.2.5 Monitor schedules, including CPM schedules.
12.1.2.6 Evaluate requests for time extensions.
12.1.2.7 Prepare regular project progress reports.
12.1.2.8 Amend plan and change work orders.
12.1.2.9 Administer leasing of external equipment (all types).
12.1.2.10 Prepare/review specifications.
12.1.2.11 Certify or accept work as complete.
12.1.2.12 Prepare project presentations.

12.2 Design
12.2.1 General Design (Original Designs)
12.2.1.1 Prepare conceptual plans.
12.2.1.2 Prepare preliminary designs, drawings, and calculations.
12.2.1.3 Check designs, drawings, and calculations.
12.2.1.4 Check contractors and others' designs, drawings, and calculations.
12.2.1.5 Prepare final designs, drawings, and calculations.
12.2.1.6 Prepare specifications.
12.2.1.7 Prepare engineering estimates.
12.2.1.8 Prepare schedules.
12.2.1.9 Prepare working drawings.
12.2.1.10 Register drawings and maintain file.
12.2.1.11 Evaluate building materials through consultation with building material firm representatives and technical consultants to incorporate in designs.
12.2.1.12 Prepare and issue general engineering permits.
12.2.2 Design Revisions
12.2.2.1 Revise, modify, or rework drawings.
12.2.2.2 Review/approve proposals to change designs, plans, or office layouts.
12.2.2.3 Prepare drawings or changes to existing designs, plans, or office layouts.
12.2.3 Drafting/Engineering Support Services
12.2.3.1 Prepare engineering study maps and drawings.
12.2.3.2 Perform minor drafting work to complete maps and sketches.
12.2.3.3 Prepare scale and full-size detail drawings.
12.2.3.4 Make preliminary sketches of proposed capital projects, incorporating space and design requirements.
12.2.3.5 Revise drawings.
12.2.3.6 Interpret engineering data from construction plans.
12.2.3.7 Prepare "as-built" drawings.
12.2.3.8 Draft boundary maps, based on California Coordinate System.

12.3 Environmental Impact
12.3.1 General Environmental Management
12.3.1.1 Provide general permitting support and provide testimony before quasi- judicial and regulatory/permitting agencies.
12.3.1.2 Represent UCLA in negotiation of agreements.
12.3.1.3 Respond to public inquiries on environmental issues.
12.3.1.4 Investigate and report on environmental offenses.
12.3.2 California Environment Quality Act (CEQA) and National Environmental Policy Act (NEPA) Services
12.3.2.1 Review legal applications submitted for capital development projects.
12.3.2.2 Prepare, manage, and monitor environmental documentation (e.g., Categorical Exemptions, Negative Declarations, Environmental Impact Reports).
12.3.2.3 Provide guidance on CEQA services and scheduling.
12.3.2.4 Prepare or make environmental findings and recommendations.
12.3.2.5 Prepare or manage/monitor various mitigation programs.
12.3.2.6 File legal CEQA/NEPA notices with governmental agencies.
12.3.2.7 Prepare or manage/monitor the preparation of special environmental studies.
12.3.2.8 Negotiate mitigation requirements for development projects.
12.3.3 Hazardous Materials Services Before Construction
12.3.3.1 Perform, manage, or review preliminary site assessments for property acquisition and renewals.
12.3.3.2 Develop/manage site profiles; risk or feasibility studies; rate/transport studies; or remedial design plans for contaminated sites.
12.3.3.3 Evaluate issues related to hazardous materials or waste storage and handling on UCLA property.
12.3.3.4 Prepare pollution prevention program guidelines.
12.3.3.5 Perform, manage, or review environmental compliance assessments and audits.
12.3.3.6 Prepare site characterization guidelines.
12.3.3.7 Prepare State-mandated waste management programs.
12.3.3.8 Evaluate field and laboratory data for sites with contaminated soils and ground water.
12.3.3.9 Evaluate regulatory-mandated closure plans.
12.3.3.10 Review or "sign" hazardous waste profiles and manifests.
12.3.3.11 Monitor and permit sewage discharge and storm water runoff.
12.3.4 Special Services
12.3.4.1 Ensure compliance with BCDC regulations.
12.3.4.2 Prepare public access plans and proposals.
12.3.4.3 Identify or manage biological mitigation projects.
12.3.4.4 Provide oversight of the management of the Federal and State endangered species.
12.3.4.5 Provide dredging management and water quality services.
12.3.4.6 Interpret enacted regulations affecting any UCLA facilities (e.g., environmental, personnel, etc.).

12.4 Construction/Maintenance Contract Management
12.4.1 Engineering Survey and Boundary Services
12.4.1.1 Plan, research, or investigate engineering survey and boundary matters.
12.4.1.2 Collect data and conduct field topographic surveys.
12.4.1.3 Prepare charts, electronic/computer maps, or plans.
12.4.1.4 Prepare project survey quantities, cost estimates, and specifications.
12.4.1.5 Layout properties or provide construction survey stakes for projects.
12.4.1.6 Coordinate controls with outside agencies and cities.
12.4.2 Contract Inspection
12.4.2.1 Enforce City, State, and Federal safety and permit requirements.
12.4.2.2 Inspect compliance with plans, specification, and change orders.
12.4.2.3 Inspect or approve time and material activity.
12.4.2.4 Record or document daily activity, staffing, and equipment.
12.4.2.5 Coordinate or specify various field and lab tests related to inspections.
12.4.2.6 Coordinate contractors, sub-contractors, tenants, utility companies, UCLA departments, and jurisdictional agencies regarding inspections.
12.4.2.7 Inspect construction and alterations for compliance with approved building plans and architectural working drawings.
12.4.2.8 Inspect construction and alteration work in progress and upon completion to evaluate compliance with established plans.
12.4.2.9 Coordinate and perform utility systems shutdowns.
12.4.2.10 Test materials and issue approvals.
12.4.2.11 Check designs, drawings, and calculations for the project and provide as-built files.

13 PROPERTY DEVELOPMENT AND MANAGEMENT

13.1 Property Development Services
13.1.1 Property Acquisition or Disposition
13.1.1.1 Prepare or analyze appraisals for use in property acquisition and disposal.
13.1.1.2 Negotiate business terms and conditions of acquisition and disposal of property.
13.1.1.3 Prepare documents for property acquisition or disposal.
13.1.1.4 Coordinate relocation activities.
13.1.1.5 Review title reports and other documents required in the transfer of ownership of real property.
13.1.1.6 Coordinate escrow instructions and document processing.
13.1.1.7 Coordinate real estate work for vacating and abandonment requests.
13.1.2 Property Development
13.1.2.1 Conduct feasibility analysis of various land uses.
13.1.2.2 Secure internal authority to proceed with potential development.
13.1.2.3 Coordinate pre-development environmental studies (EIR/EIS).
13.1.2.4 Check credit and experience of developers.
13.1.2.5 Meet with lender and provide "due-diligence" information.
13.1.2.6 Explain UCLA's requirements to contractors.
13.1.2.7 Prepare for or represent UCLA in business negotiations and document preparation.
13.1.3 Land Records
13.1.3.1 Conduct and review title searches.
13.1.3.2 Review descriptions of land parcels.
13.1.