Automation skills and knowledge requirements in the Catalog Department

Prepared by: George J. Janczyn with assistance from Kate Garvey-Clasby and Arnold Josafat.
Approved September 18, 2000 by Section Heads Group.

This form will produce a customized list of skills that can be incorporated into Catalog Department job descriptions.

Instructions: Place a check mark in boxes as appropriate. When done, click the button at the bottom and the information will be formatted in HTML. You can then save the HTML file and incorporate it into your job description document using Dreamweaver or other HTML editor.

Note: Items that apply to everyone are selected by default. If a topic has more than one skill item, you must select the first item in addition to any of the others that might apply, in order for the heading for that topic to be printed. The first skill item listed will always be the base level knowledge for that topic)

    Everyone Cataloging-related Job-specific
 
Application software
      
  Adobe Acrobat:      
  Install and configure client; create and edit PDF documents.    
X
  Adobe Acrobat Reader:      
  View, navigate, and print PDF documents.
X
    
  Download and install current version as a Netscape helper application.    
X
  Avery Label Maker Pro:      
  Create, edit, save, and print designs; create, edit, save, maintain, sort, and filter lists; use designer tools; print labels.    
X
  Inoculan Virus Scan:      
  Upon notification of computer virus by Inoculan software, notify Departmental Systems Liaison or CCG member immediately. If technical help is not immediately available document in writing what happened, including any error messages.
X
    
  Install, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  Iomega Zip Drive software:      
  Install, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  Kanji Kit 2000:      
  Use in conjunction with Windows applications to view and edit in vernacular Japanese.    
X
  Install, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  Library of Congress Cataloger's Desktop:      
  Install client using written instructions; use search and navigation functions to access LCRIs, classification schedules, subjects headings, etc.; create shadow files, bookmarks, notes, etc.  
X
  
  Troubleshoot problems; provide user instruction.    
X
  Install and maintain server software.    
X
  Macromedia Dreamweaver:      
  Open, create, edit, and save document files on local hard drive or fileserver.
X
    
  Create and edit HTML code; perform special formatting; manage website on local fileserver or remote host.    
X
  Install, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  McGill Telnet:      
  Connect to remote hosts such as Pactech; set basic user preferences.
X
    
  Install, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  Microsoft Internet Explorer:      
  View and print pages from TPOT, Libnet, and other websites; manage bookmarks; edit custom settings, fill out and submit web forms.
X
    
  Install, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  Microsoft Office:      
  Install, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  Microsoft Office--Excel:      
  Manage document files, windows, and workbooks; create and use document templates; create, edit, format, organize, and document worksheets; create and use a database on a worksheet; work with multiple documents; create, change, edit, and format charts; work with graphical objects; print files; use keyboard shortcuts.    
X
  Microsoft Office--PowerPoint:      
  Open, create, format, and save presentation slides; work with templates; create color schemes; edit in drag and drop; format and edit text on slides; create charts and graphs; create HTML presentations.    
X
  Microsoft Office--Word:      
  Open, create, edit, and save document files; create special characters; draw and import graphics; perform special formatting (tab, indent, margins, justification, font, watermark, header, footer, columns, outline); use spell checker and thesaurus; customize settings; use help and tutorials.
X
    
  Netscape:      
  View and print pages from TPOT, Libnet, and other websites; manage bookmarks; edit custom settings, fill out and submit web forms.
X
    
  Install, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  Netware Application Launcher:      
  Open and use to use selected applications located on the network.
X
    
  Open and use to install selected applications on the network to local workstation.    
X
  Netware Client:      
  Install, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  Novell GroupWise:      
  Read, reply to, forward, delete, and store messages in folders and archives; prepare, address, attach files, and send messages; change password, set colors, edit and format text; use calendar to post appointments, schedule meetings with other people, and reserve rooms.
X
    
  Install client, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  OCLC CJK:      
  Access OCLC PRISM to create, edit, update, and export CJK records; generate character sets in Chinese, Japanese, and Korean (as appropriate); modify configuration as needed.  
X
  
  Install client on NT workstation; troubleshoot problems, provide user instruction.    
X
  OCLC Passport for Windows:      
  Install client; create and configure sessions as needed (Pactech, PRISM, etc.); record macros and assign shortcut keys; select and use diacritics.  
X
  
  Troubleshoot problems; provide user instruction.    
X
  Printshop Deluxe:      
  Create and print banners, awards, certificates, etc.    
X
  Install, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  Qualcomm Eudora:      
  Install and configure client; troubleshoot problems; provide assistance with popmail server; provide user instruction.    
X
  Systems Help Desk browser:      
  To be completed...[recruit CCG to write this]      
  WinMASS (Multilingual Application Support Services):      
  View and input vernacular text in a variety of programs including Word, WordPerfect, and Netscape.    
X
  Install client on NT workstation; troubleshoot problems, provide user instruction    
X
  WordPerfect:      
  Open, create, edit, and save document files; create special characters; draw and import graphics; perform special formatting (tab, indent, margins, justification, font, watermark, header, footer, columns, outline); use spell checker and thesaurus; customize settings; use help and tutorials.
X
    
  Install client, configure, upgrade, troubleshoot problems, provide user instruction.    
X
  WS-FTPle:      
  Transfer files to and from remote hosts.    
X
  Install client, configure, upgrade, troubleshoot problems, provide user instruction.    
X
         
    Everyone Cataloging-related Job-specific
 
Hardware
      
  Fax machine:      
  Send faxes.
X
    
  Install paper and toner; troubleshoot problems; user instruction.    
X
  Iomega Zip Drive:      
  When connected, use as extra drive for saving and loading files.
X
  

 
  Connect to parallel port and install software for using it.    
X
  Macintosh:      
  Basic use and control of the computer, CD-ROM drives, floppy disk drives, keyboards, mice, and monitors. Includes power on/off, reset, brightness/contrast/picture adjustment, check cable connections, etc.    
X
  Personal computer:      
  Basic use and control of the computer, barcode scanners, CD-ROM drives, floppy disk drives, keyboards, mice, and monitors. Includes power on/off, reset, brightness/contrast/picture adjustment, check cable connections, etc.
X
    
  Install, configure, and troubleshoot barcode scanners, CD-ROMs, controller cards, floppy drives, hard drives, I/O cards, memory, network interface cards, power supplies, sound cards, and video cards.    
X
Printer:      
  Replace paper and ink cartridges; align cartridges (using printer utility), clear simple paper jams; clear print jobs from queue.
X
    
  Install and recycle toner cartridges; configure and set up for shared use; clear print jobs from networked queue.    
X
  Telephone:      
  Make and receive phone calls; recognize difference between in-house and outside calls; transfer calls.
X
    
  Telephone answering machine:      
  Connect/setup, record outgoing messages, playback messages, change battery and tape cassettes.    
X
  Telephone voice mail:      
  Play back messages, record outgoing messages, store and retrieve archive messages.    
X
         
    Everyone Cataloging-related Job-specific
 
Operating System
      
 
Windows 95/98/ME/NT/2000:
      
  Log on to Windows; start and quit programs; open documents; change windows password; use online help; find and organize documents and folders; print documents, install software with guidance or instructions, change minor system settings (such as screen resolution, color, themes, setting screen saver password, etc.), shut down the computer.
X
    
  Install, configure, and customize Windows for use on Novell network and for TCP/IP; apply and keep current with security fixes, bug patches, and service packs.    
X
  Partition and format drive in preparation for Windows installation.    
X
  Edit autoexec.bat and config.sys files; edit .ini, .cfg., and other related files; optimize and configure system resources; backup and restore registry files.    
X
  Macintosh:      
  Load, run, and uninstall direct access computer files.    
X
         
    Everyone Cataloging-related Job-specific
 
Novell network
      
  Log on/off from the fileserver using Netware client; change network password.
X
    
         
    Everyone Cataloging-related Job-specific
 
Online/internet services
      
  California Digital Library:      
  Add, modify, and validate PURLs    
X
  OCLC Cataloging and Research Sharing Service (aka PRISM):      
  Access and use the service (see also OCLC Passport software); construct and enter search keys (e.g., numeric, derived, scan, keyword); create and edit records; use the SAVE file; create and use constant data records; validate, update, and export records to local Innopac system.  
X
  
  ORION:      
  Access and use the service; search (using find and limit); display (public, status, item level, full level); interpret variable fields and holdings information; print records.    
X
  Pactech:      
  Access and use the service (see also OCLC Passport software, Hummingbird Host Explorer, and McGill telnet); search and limit searches; update records (replace text, full screen editor); key new records; use substitution phrases; interpret bibliographic, item, order, checkin, and authority records; verify headings; access and interpret information about the system.  
X
  
  Transfer records; conduct Boolean searches and create review lists; perform global updates; generate and print headings reports; checkin, checkout, and renew items; place and remove holds; update and cancel order records; generate and print statistical reports; free locked records; create checkin records; perform rapid updates using macros.    
X
  Roger:      
  Access "Classic" Roger; access "Roger Web;" search and limit searches; "scope" to a specific collection; connect to reference databases; access UCSD's Innopac Partners databases; print records.  
X
  
  San Diego Circuit:      
  To be completed... Karen.      
  Search engines:      
  To be completed....Kate will write.      
         

Changes and notes:

  1. Qualcomm Eudora end-user skills are not enumerated because the program is not a listed requirement for anyone's job--although support for people who choose to use the program IS expected so support skills for it are listed.
  2. AIM (AOL instant messenger) is not listed because it hasn't been identified as a job requirement (yet?).
  3. You can copy/paste text from multiple rows in one column (without having to get the Xs in the other columns) by opening the file in Dreamweaver. In Dreamweaver, select the rows in the column you want, then in the Edit menu, choose "Copy Text Only." In your word-processed document, you can then paste that text.
  4. Rule of thumb: when pasting skills paragraphs into the job description, it is okay to delete items that don't apply to that position. However, do not ADD items to the job description if something not in the list below needs to be added. In such cases, new text must be proposed to [section heads or ccg?].
  5. OCLC CORC will not be listed as a requirement at this time per Linda B.