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Creator Name, brief biographical information, and roles (if necessary) of the named creator or creators.
Vocabulary Linked to Shared Shelf Names Vocabulary
priority: SS Names »» LC »» Genre specific source »» Local
Format

Controlled authority and free text Display
Copy and paste from authority EXCEPT, don't include LC subfields.
Jacques, de Liége, ca. 1260-ca. 1330
When creating new local headings, follow ULAN format.
Gorky, Arshile (American painter, 1904-1948)
Display

Edit display to add qualifiers when needed for clarity
[role: ] controlled values
[extent: ]
[attribution: ]
Hecht, Ben, (director, producer, 1893-1964) [role: director]
Tiffany and Co., (1853- ( [role: manufacturer]
Koln, Francisco von [role: architect] [extent: Tower]
Andreoli of Gubbio (Italian, ca. 1465/1470-1555) [attribution: workshop of]
Notes The display Name is distinct from the indexed Name.
Title Preferred Title, identifying phrase, or name given to a work of art, architecture, or material culture.
If no Title is available, construct a concise descriptive based on the work type or content.
Vocabulary none
Format

English unless common use is in another language - use authoritative sources - use title case - avoid abbreviations
Mona Lisa
Noli me tangere
Sculptural Group of Two Griffins Attacking a Fallen Doe
Notes Be concise and specific to the work. A descriptive title must convey to the user what the work is or what its subject is about.
Title - Variant Other Titles, identifying phrases, or names.
Vocabulary none
Format Separate multiple values with a semicolon.
La Gioconda; La Joconde
Fugaku sanjurokkei
Battle of Manassas; Battle of Bull Run
Notes  
Title - Translation Title translated into a different language than the main Title.
Vocabulary none
Format Separate multiple values with a semicolon.
La Gioconda; La Joconde
Fugaku sanjurokkei
Battle of Manassas; Battle of Bull Run
Notes  
Image View
Description		 Term that characterizes the view of the work depicted in the image.
Vocabulary none
Format Use phrases in lower case. Capitalize proper names. For other words, use lower case. Avoid abbreviations.
detail of Joachim
exterior: facade
interior: kitchen
distant view from southwest
Notes Image View helps the user to evaluate the nature of the information contained in the image and to differentiate among multiple images of the same work.
Object or Component Is this a component of a complex Object?
Vocabulary Select either "Object" or "Component"
Format Drop-down list
Notes  
Component Order The position of this part in a complex Object. Used to keep parts in the correct order.
Vocabulary none
Format
1
Notes  
Date (free text) Date or range of dates of the work.
Vocabulary none
Format Use "ca." for circa. Use "century". Add "CE" to dates within 500 years of 0 CE. Add "BCE" to all BCE dates.
ca. 1945
1770; 1980 (restoration)
late 4th century BCE
Mesozoic period
illuminated 2nd quarter of 11th century
more examples
Notes  
Earliest Date Beginning of a date span.
Vocabulary none
Format YYYY/MM/DD
Notes For circa dates, subtract 5 years from the earliest date.
ca. 1960 = Earliest Date 1955
Latest Date End of a date span.
Vocabulary none
Format YYYY/MM/DD
Notes For circa dates, add 5 years to the latest date.
ca. 1960 = Latest Date 1965
Style/Period Term that identifies the style, historical or artistic period, movement, group, or school.
Vocabulary Controlled authority
priority: AAT »» LC »» Genre specific source »» Local
Format Separate multiple terms with a semicolon ;
Impressionist
Arabian (culture); Dilmun
Notes  
Culture Name of the culture, people, or nationality from which the work originated.
Vocabulary Controlled authority
priority: AAT »» LC »» Genre specific source »» Local
Format Separate multiple terms with a semicolon ;
Native American
Norwegian
French
Notes  
Work Type/Genre The specific kind of object or work being described.
Vocabulary Controlled authority
priority: AAT »» LC »» Genre specific source »» Local
Format Singlular form
Separate multiple terms with a semicolon ;
sculpture; public art
video; installation (visual work)
costume (mode of fashion); headgear; hats; bicornes
Notes  
ARTstor Classification Term used to categorize a work. Does not display in ARTstor (used for sorting and searching only)
Vocabulary ARTstor controlled terms
Materials/
Techniques/
Format		 Materials used in the creation of a work.
Vocabulary Authority controlled and free text.
priority: AAT »» LC »» Genre specific source »» Local
Format

Free text:
oil on canvas
video recordings
black-and-white videotape with sound
Authority controlled, separate multiple terms with a semicolon ;
 cloisonné; gold (metal); gem stone
Notes  
Measurements/
Duration		 Dimensions, size, scale, or duration of the work.
Vocabulary none
Format

height x width x depth
metric preferred: mm cm m - do not add a period
spell out inches or feet
46.5 x 38 cm
43 inches (interior diameter)
28 minutes
more examples
Notes  
Description/
Summary/
Abstract		 Text that describes the content and context of the work.
Vocabulary none
Format Free text
Notes  
Inscription All marks or written words added to the object.
Vocabulary none
Format Free text
signed and dated upper right: Rembrandt f.
Notes  
Note General information for which a specialized field has not been defined.
Vocabulary none
Format Free text
Notes  
Subject (legacy) Do not use this for new cataloging, use the more specific typed Subjects.
Terms and names that identify, describe, and/or interpret what is depicted by a work.
Vocabulary Controlled authority
priority: AAT »» TGN »» ULAN »» LC »» Genre specific source »» Local
Format Separate multiple terms with a semicolon ;
Notes  
Subject - Personal Name Name of a person depicted in a work.
Vocabulary Linked to Shared Shelf Names Vocabulary
priority: SS Names »» LC »» Genre specific source »» Local
Format Controlled authority and free text Display
Copy and paste from authority EXCEPT, don't include LC subfields.
Jacques, de Liége, ca. 1260-ca. 1330
When creating new local headings, follow ULAN format.
Gorky, Arshile (American painter, 1904-1948)
Notes  
Subject - Topical Topic of what is depicted in the work.
Vocabulary Controlled authority
priority: AAT »» TGN »» SS Names »» LC »» Genre specific source »» Local
Format Separate multiple terms with a semicolon ;
Notes  
Subject -Temporal Chronological subject terms. example: "World War, 1914-1918"
Vocabulary Controlled authority
priority: AAT»» LC »» Genre specific source »» Local
Format Separate multiple terms with a semicolon ;
Notes  
Subject - Geographic Name of the place depicted in the work.
Vocabulary Controlled authority
priority: TGN »» LC »» Genre specific source »» Local
Format Separate multiple terms with a semicolon ;
Notes  
Repository The name and geographic location of the repository that is currently responsible for the work.
Vocabulary Controlled vocabulary
priority: Shared Shelf Names »» TGN »» LC »» Local
Format

Use imported ULAN heading but delete repeating Country/County
When creating new local headings, follow ULAN format.
Display The display Name is distinct from the indexed Name.
Notes  
Site (built work) For site-specific works and architecture, the name and geographic location of the work.
Vocabulary Controlled vocabulary
priority: TGN »» LC »» Local »» Shared Shelf Names
Format Use imported TGN heading but delete repeating Country/County
Separate multiple terms with a semicolon ;
Stonehenge, Wiltshire, England, United Kingdom
Notes  
Site Latitude  
Vocabulary none
Format Decimal degrees
-20.2667
Notes  
Site Longitude  
Vocabulary none
Format Decimal degrees
30.9000
Notes  
Creation/
Discovery Site		 If different from "Site Location" - Location where the creation, design, or production of the work or its components took place, or the original location of the work.
Vocabulary Controlled vocabulary
priority: TGN »» LC »» Local »» Shared Shelf Names
Format Use imported TGN heading but delete repeating Country/County
Separate multiple terms with a semicolon ;
Mausoleum complex of Qin Shi Huangdi, Pit 1, Lintong, Shaanxi Province, China
Notes  
Exhibition Location Location where a work, or a collection of works, was exhibited.
Vocabulary Controlled vocabulary
priority: TGN »» LC »» Local »» Shared Shelf Names
Format Use imported TGN heading but delete repeating Country/County
Separate multiple terms with a semicolon ;
Documenta, Kassel, Hesse, Germany
Notes  
Performance Location Location where the work was performed or presented.
Vocabulary Controlled vocabulary
priority: TGN »» LC »» Local »» Shared Shelf Names
Format Use imported TGN heading but delete repeating Country/County
Separate multiple terms with a semicolon ;
Raymond Cordier Gallery, Paris, Ville de Paris, Departement de, Ile-de-France, France
Notes  
Note - Performers  
Vocabulary  
Format


Display  
Notes  
ARTstor Country Country associated with the creator and/or the work. Does not display in ARTstor (used for sorting and searching only)
Vocabulary ARTstor controlled terms
Collection A name or short phrase that identifies the resource as a member of a collection.
Vocabulary none
Format Free text
Mary Beebe Collection
Notes  
UCSD DAMS Object URL linking to the same object in the UCSD DAMS
Vocabulary none
Format URL
http://library.ucsd.edu/dc/object/bb51889353
Notes  
Related Works Works related to the work being described, and a description of the relationship between the works.
Vocabulary Linked to Shared Shelf Names Vocabulary
priority: ULAN »» LC »» Genre specific source »» Local
Format Creator Name: Common title of related Work
Bernini, Gian Lorenzo (Italian sculptor and draftsman, 1598-1680): Apollo and Daphne
Ovid (Roman poet, 43 B.C.E.-17 or 18 C.E.): Metamorphoses
unknown German: Apollo pursuing Daphne
Notes  
Related Resource A related electronic resource, e.g., an online finding aid
Vocabulary None
Format  
Notes  
Related Resource URL URL linking to the related resource
Vocabulary None
Format URL
Notes  
State/Edition Different versions of the same work.
Vocabulary none
Format
artist's proof
3rd state
Director's cut
Notes  
Provenance History of the work's ownership.
Vocabulary none
Format Free text.
before 1846, Cardinal Fesch [1763-1839] collection (Rome, Italy)
Notes  
Text Reference Related textual reference to a work.
Vocabulary none
Format Bibliographic citation
Beazley, Attic Red-Figure Vase-Painters (1984), p. 5, no. 6, Vase number 200020
Notes  
Local Record ID MARC bib. number, AT record number, DAMS record number
Vocabulary none
Format  
Notes  
Digital Image ID  
Vocabulary  
Format  
Notes  
Original Item ID Slide number, call number
Vocabulary none
Format  
Notes  
Production Order ID Arts order accession number.
Vocabulary none
Format order6023
Notes  
Copyright Status A value indicating the copyright status for an object
Vocabulary Choose: "Copyright UC Regents", "Public Domain", "Under copyright", "Unknown"
Format Drop-down list
Notes  
File Restriction Copyright and other intellectual property statements.
Vocabulary Choose:
Format Drop-down list
Notes  
File Restriction - beginDate  
Vocabulary none
Format

Date: MM/DD/YYYY
08/14/2014
Notes  
File Restriction - endDate  
Vocabulary none
Format

Date: MM/DD/YYYY
08/14/2064
Notes  
Rights Statement Copyright and other intellectual property statements.
Vocabulary none
Format Free text
Notes