Special Collections primarily uses Anglo-American Cataloging Rules (2nd ed.) (AACR2) with the Library of Congress Rule Interpretations (LCRIs) or Descriptive Cataloging of Rare Materials (Books) and (Serials). However, in some instances the library uses other codes (generally supplements to AACR2) which are more appropriate, such as DACS for collection level records for archives and manuscripts. Listed below are types of materials the library collects and organizes with the appropriate descriptive cataloging code to use.
|Type of Material||Descriptive Cataloging Level and Code Used|
|Pre-1601 imprints||Books use DCRM(B): add $e dcrmb to 040 ; serials use DCRM(S): add $e dcrms to 040|
|1601-1800 imprints||Books use DCRM(B): add $e dcrmb to 040 ; serials use DCRM(S): add $e dcrms to 040|
|1801-present imprints||AACR2 or follow BSR for Rare Books adapted for UCSD and add $e dcrmb to 040|
|Collection level recs for archives/manuscripts||DACS (in lieu of AACR2 ch. 4): add $e dacs to 040|
|Graphic materials||BSR for Graphic Materials adapted for UCSD|
|Cartographic materials||BSR for Cartographic Materials adapted for UCSD|
|Sound recordings||BSR for Sound Recordings adapted for UCSD|
|Notated music||BSR for Notated Music adapted for UCSD|
|Moving image materials||BSR for Moving Image Materials adapted for UCSD|
|Electronic resources||BSR for Electronic Resources adapted for UCSD|
The Mandeville Special Collections Library catalogs according to the BIBCO Standard Record for Rare Books, or the appropriate material type.
Apply the BIBCO Standard Record (BSR) adapted for UCSD appropriate for your format, in conjunction with other national standards such as AACR2, DCRM(B), LCRI, CSM, SHM, OCLC BSF, DACS. Additionally, apply the local policies below.
Original catalogers should use the fields indicated in the respective BSR with the exceptions listed below.
When cataloging copy, make sure the BSR required fields are present in the record, and enhance record to include all BSR fields and MSCL local practices.
Follow these guidelines regardless of collection, unless they conflict with specific instructions by the curator or with procedures for a particular collection.
050/ 090/ 099 Call numbers
500 Notes Field
504 Bibliography Note
Apply the note "Includes bibliographical references" liberally whenever citations or lists of works cited appear in the piece.
See “Standard Citation Forms for Rare Book Cataloging” (Cataloger’s Desktop); move credible citations found in 500 fields to the 510 field, using correct coding.
590 Local Notes
Do not make copy-specific notes describing bindings inscriptions, bookplates, or other unusual or unique features unless instructed to do so by the selector.
Construct necessary notes pertaining to provenance following the examples below, preferring the most specific phrase for provenancial evidence and using the name form as it appears on the piece, unless it is part of a large doner collection that does not have a name on individual items.
590 UCSD's copy formerly owned by John Smith.
590 UCSD's copy has bookplate of John Doe.
590 UCSD's copy signed by Mary Jones.
590 UCSD’s copy inscribed by Mary Smith.
Construct notes for incomplete or imperfect copies following the examples below. Do not make local notes describing condition unless it substantially affects the text.
590 UCSD's Goodman copy lacks v. 3.
590 UCSD's copy imperfect: lacks frontis. and t.p.
For notes pertaining to materials laid in, see "'Laid in'Materials" (UCSD login required)
655 Genre Terms and Physical Evidence
UCSD uses a variety of genre terms from the RBMS Controlled Vocabularies as selected by the curator. Refer to "Genre terms" and "Physical evidence" <insert link>
7xx Name Entries
See "Name entries and Relator terms" guidelines <insert link>
752 Hierarchical Place Name
UCSD rarely traces this, except for place of publication for Early Imprints. See "Early imprints"
910 yourinitials (automatically with macro)
949 The essential export coding for bibliographic records is:
949 1 *recs-b;bn-culsp;b1-m
The essential export coding for item records is:
949 |z090|t34|so|llocation code|acall no.|bcutter date
For multiple pieces, the following coding also applies:
vol.: |e [e.g., |e2]
other units: |d [e.g., |dBd. |e1 |dT. |e2]
copy: |g [e.g., |g2; never use |g1 -- when
multiple copies exist, copy 1 remains unnumbered]
Reviewed 2012 Jun 1; needs review, some links fixed July 12, 2016 by Michelle Mascaro