SC&A "Bound With" and "Housed With" Records

"Bound withs" are instances in which two or more separate bibliographic entities have been bound into a single volume after publication. They are of interest to researchers because they can be used to determine possible printing relationships as well as binding affinity among various divisions within a volume.

Sometimes, especially with early imprints, they are easily confused with collective issues. For example, an item that seems to be a "bound with" may in fact be a publication that lacks a collective title, or one in which parts previously published separately have been reissued collectively.

BOUND WITHS

For items that were bound together after publication, create separate bibliographic records for each title.  Unlike the general collection, SC&A creates separate item records for each bib record created for a bound-with volume. The physical item is shelved under the appropriate call number for the first title. 

Add the following to the records:

Record for first title (a.k.a. parent record):

Exception: titles too numerous to list

If a "bound with" has 10 or more titles, instead of listing each title in the parent record, simply note the number of titles in the volume.   At their discretion, catalogers may also opt to take this approach for bound with volumes with exceedingly long titles and/or imprints that if listed exhaustively would result in a 590 that is not easy to read. 

590 __ Special Collections copy bound with 57 other titles. Bound together subsequent to publication.

Records for subsequent titles (a.k.a. child records):

In cases of doubt of whether the titles were issued together by the publisher, create separate bibliographic records according to the regular "bound with" directions. In these cases, use the statement “Probably bound together subsequent to publication” at the end of the 590.

Bound withs involving multi-volume sets or single serial issues

Include the volume number the title is bound with in your bound with note.  For the child records include the volume number in the call number.

Parent record (see 991002450509706535 for example)

590__Special Collections copy v. X bound with: Title #2 / statement of responsibility. Place : Publisher, YYYY.  Bound together subsequent to publication.

Item record: Record volume number in the Description field.

Child record (see 991002450429706535 for example)

590__ Special Collection copy bound with v. X of: Title #1 / statement of responsibility. Place : Publisher, YYYY. Bound together subsequent to publication.

Holdings record: Record volume number as part of call number (e.g., $$h DK511.C1 $$i K58 1812 v.2 B/W)

Bound Together Serial Title Changes (added Nov. 21, 2022)

Scope: The instructions in this section only apply to a bound with volume that includes issues from earlier and later titles of the same serial, which consequently would still be assigned the same call number if bound separately.  For serials bound with one or more monographs, or two non-related serial titles bound together, follow the regular SC&A bound with procedures.  For single serial issues, see instructions for “Bound withs involving multi-volume sets or single serial issues.”  

1. Do not add B/W to the end of call number for either title.
2. Add 852 $z  note in holdings record noting which title and issues are bound together. Do not make an equivalent note 590 in bib.  Add note to holdings record of both earlier and later title.

Use the following suggested 852 $z text that corresponds with the bound-with situation at hand:

• All issues of a serial bound with earlier/later title:

852 $$z Bound with earlier/later title: [title]

• Only specific issues of a serial bound with earlier title: 

852 $$z Issues for v.5:no.3(2000)-v.5:no.5(2000) bound with earlier/later title: [title]

or

(if too many gaps or holdings statement too lengthy)

852 $$z Some issues bound with earlier/later title: [title]

Create an item record for the bound with volume on both titles. Volume information in the description field should match the issues in physical volume versus being tailored for the holdings of the individual title changes.

For example:  Issues for v.9:no.7(1957:Sept)-v.10:no.7(1958:Sept) of Notes are housed with earlier title: Notes from the California Historical Society.

Both titles should have item with description: v.1-v.10:no.7

SC&A owns a standalone and "bound with" copy of a title:

If SC&A owns both a copy of a title that is standalone and a second copy that is bound with (an)other publication(s) do the following:

If the bound with copy is the first title (a.k.a. parent record) in the volume and both copies are in the same location.

Parent record (see 991003088699706535 for example)

590 __ Special Collections copy 2 bound with: Title #2 / statement of responsibility. Place : Publisher, YYYY.  Bound together subsequent to publication.

Item record: Set copy number to 2.

Child record (see 991003089079706535 for example)

590__ Special Collection copy bound with copy 2 of: Title #1 / statement of responsibility. Place : Publisher, YYYY. Bound together subsequent to publication.

Holdings record: Add c.2 to call number before the B/W (e.g., $$h BS2070 $$i 1596 c.2 B/W)

If the bound with copy is the first title (a.k.a. parent record) in the volume and copies are in different locations.

Parent record

590 __ Special Collections [location, e.g., rare] copy bound with: Title #2 / statement of responsibility. Place : Publisher, YYYY.  Bound together subsequent to publication.

Item record: Set copy number to 1.

Child record 

590__ Special Collection copy bound with [location, e.g., rare] copy of: Title #1 / statement of responsibility. Place : Publisher, YYYY. Bound together subsequent to publication.

If the bound with copy is a subsequent title (a.k.a. child record) in the volume and both copies are in same location

Parent record:

Follow normal procedure

Child record (See 991003094279706535 as an example):

590 __ Special Collections second copy (CALLNO OF BOUND WITH VOLUME) bound with: Title #1 / statement of responsibility. Place : Publisher, YYYY. Bound together subsequent to publication.

Holdings records: Make two separate holdings records for the different call numbers. 

Item record: Do not designate either item as copy 2 in the item record. 

If the bound with copy is a subsequent title (a.k.a. child record) in the volume and copies are in different locations

Parent record:

Follow normal procedure

Child record:

590 __ Special Collections [location, e.g., rare] copy  bound with: Title #1 / statement of responsibility. Place : Publisher, YYYY. Bound together subsequent to publication.

Holdings record: Since standalone and bound with copies are in different locations, they will get separate holdings records with their respective call numbers.

Item record: Do not designate either item as copy 2 in the item record.

HOUSED WITHS

Sometimes, SC&A houses multiple items together in one envelope/box. In such cases, treat these items as you would a "bound with," with the exception that the 590 note should read: "Special Collections copy housed with: ..." The call number suffix is still B/W. In these cases there is no need to include “Bound together subsequent to publication” in the 590 note.

COLLECTIVE ISSUES (WITHOUT COLLECTIVE TITLES)

For volumes containing multiple bibliographic entities that were bound and issued together by the publisher, create a comprehensive description (i.e., one bib record) for the volume (see RDA 1.5.2).  See RDA 2.3.2.9 for instructions on recording titles of resources lacking a collective title.

STREAMERS FOR "BOUND WITHS" AND "HOUSED WITHS"

Create streamer based on the parent record, but do include B/W after the call number.  (This  will signify to pagers that there are multiple titles bound within the volume.)  

Barcoding Bound with

There will be one barcode sticker affixed to the streamer or enclosure for the whole piece. Alma does not allow you to enter the same barcode in multiple item records, so we need to do some tweaking.

• In the item record of the parent title, enter the barcode exactly as it appears on the sticker (e.g., 31822043191154)

• In the item record(s) of the child/children, enter use the same base barcode and add -2, -3, etc. (e.g., 2nd title in set: 31822043191154-2; 3rd title is set 31822043191154-3)

Updated Feb. 27, 2019; Feb. 8, 2022; Nov. 21, 2022 by Michelle Mascaro