UC San Diego Guidelines for Recording Serial Holdings in Alma Holdings Records, Appendix 2: Examples
(See also: UC San Diego Guidelines for Recording Serial Holdings in Alma Holdings Records and Appendix 1: Captions and chronology data)
In June 2020, UCSD implemented the NISO Level 3 & 4 (summary & detailed holdings) national standard for recording serial holdings: ANSI/NISO Z39.71-2006 (R2011). Holdings Statements for Bibliographic Items. This document contains examples of our past practices with corresponding examples of the NISO standard equivalent.
Table of contents
PRINCIPLES
Holdings hierarchy
Gaps in holdings
Complete holdings
Active titles
Inactive titles
Examples
- Whole volume numbering
- Whole issue numbering
- Year chronology
- Years as volumes, issued in parts
- Years as volumes, continuous whole issue numbering, issued irregularly
- Years as volumes, continuous whole issue numbering, issued regularly
- Day and/or month designations
- Successive numbering systems (series numbering)
8a. Named or numbered series - Season designations
9a. Season and year numbering - Fiscal years
- Other non-calendar years
- Month and year numbering
- Change in numbering sequence
- Month, day, and year designations
- Uncommon designations (named issues)
- Two issues with the same numbering
- Reprints (replacement issues)
- Non-sequential numbering
- Supplements
- Secondary materials (unnumbered appendices, accompanying materials, etc.)
- Issues with alphabetic prefixes
- Multiple copies of the same serial in the same location
PRINCIPLES
- Serials holdings statements in Alma holdings records are input in the 866 $a MARC field with indicators 41.
Old practice (Millennium)
866 |
_ |
0 |
$8 0 $a <text> |
NISO standard (Alma)
866 |
4 |
1 |
$8 0 $a <text> |
Holdings hierarchy
Serials holdings are always recorded in a strict hierarchy from higher to lower. The hierarchy is:
Series
Volume
Number/Part/Section
Supplement
Year
Gaps in holdings
(Use commas to indicate gaps, semi-colons to indicate non-gap breaks)
Library has partial holdings of a serial from 1971-1980. Missing are volumes 2 and 6. The 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 1,3-5,7-10 (1971-1980) |
NISO standard
866 |
4 |
1 |
$8 0 $a v.1(1971),v.3(1973)-v.5(1975),v.7(1977)-v.10(1980) |
Holdings statements are compressed when the holdings of the library are complete. Note that captions are not repeated after the hyphen for complete holdings.
Library has ten separate volumes of a title numbered volumes 1-10. The 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 1-10 (1971-1980) |
NISO standard
866 |
4 |
1 |
$8 0 $a v.1(1971)-10(1980) |
Holdings statements for active titles are left open at the point where holdings are complete to date. The 866 field should begin with the earliest issue owned.
Library has complete holdings to date from volume 1, 1971. The 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 1- (1971- ) |
NISO standard
866 |
4 |
1 |
$8 0 $a v.1(1971)- |
Library has scattered holdings to volume 10. Beginning with volume 10 has complete holdings to date. The 866 holdings statement should reflect gaps in coverage and read:
Old practice
866 |
_ |
0 |
$8 0 $a 1,3-5,7-8,10- (1971- ) |
NISO standard
866 |
4 |
1 |
$8 0 $a v.1(1971),v.3(1973)-v.5(1975),v.7(1977)-v.8(1978),v.10(1980)- |
Holdings statement for inactive titles are closed with the latest issue received.
Library own volumes 23-28,42,44-45. The 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 23-28,42,44-45 (1942-1954) |
NISO standard
866 |
4 |
1 |
$8 0 $a v.23(1942)-v.28(1947),v.42(1951),v.44(1953)-v.45(1954) |
EXAMPLES
Designation on issues |
v. 1 1941 |
v. 2 1942 |
v. 3 1942 |
v. 100 1988 |
If active, the 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 1-61,72-88,90- (1941- ) |
NISO standard
866 |
4 |
1 |
$8 0 $a v.1(1941)-v.61(1961),v.72(1965)-v.88(1970),v.90(1978)- |
If inactive:
Old practice
866 |
0 |
$8 0 $a 1-61,72-88,90-100 (1941-1988) |
NISO standard
866 |
4 |
1 |
$8 0 $a v.1(1941)-v.61(1961),v.72(1965)-v.88(1970),v.90(1978)-v.100(1988) |
- Whole issue numbering. Continuous issue numbering and holdings complete. Issued on a weekly basis with days of the month.
Designation on issues |
no. 201 (Jan. 1, 1988) |
no. 202 (Jan. 8, 1988) |
no. 253 (July 4, 1989) |
If active, the 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 201- (1988- ) |
NISO standard
866 |
4 |
1 |
$8 0 $a no.201(1988:Jan.1)- |
If inactive:
Old practice
866 |
_ |
0 |
$8 0 $a 201-253 (1988-04JUL1989) |
NISO standard
866 |
4 |
1 |
$8 0 $a no.201(1988:Jan.1)-253(1989:July 4) |
NOTE: See Appendix 1: Captions and chronology data for captions and months abbreviations.
- Year chronology. Issued annually with volume numbering represented by years and holdings complete to date.
Designation on issues |
1947 |
1948 |
Spring 1949 |
If active, the 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 1947- (1947- ) |
NISO standard
866 |
8 |
0 |
$8 0 $a 1947- |
If inactive:
Old practice
866 |
_ |
0 |
$8 0 $a 1947-1989 (1947-1989) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1947-1989 |
- Years as volumes. Issued in parts. Issued four times a year with volume numbers represented by years and parts (e.g., 1988, part 1, etc.) without months and incomplete holdings.
Designation on issues |
1978 part 1 |
1978 part 2 |
1978 part 3 (missing) |
1978 part 4 |
If active, the 866 holdings statement should read:
Old practice
NOTE: In addition to gaps, commas were also used to indicate incomplete volumes next to each other.
866 |
_ |
0 |
$8 0 $a 1961-1977,1978:1-2,1978:4,1979:1- (1961- ) |
NISO standard
NOTE: Commas are used only for gaps.
866 |
4 |
1 |
$8 0 $a 1961-1977,1978:pt.1-1978:pt.2,1978:pt.4- |
If inactive, and Library owns 1979 pts. 1-4:
Old practice
NOTE: In addition to gaps, commas were also used to indicate incomplete volumes next to each other.
866 |
_ |
0 |
$8 0 $a 1961-1977,1978:1-2,1978:4,1979 (1961-1979) |
NISO standard
NOTE: Commas are used only for gaps.
866 |
4 |
1 |
$8 0 $a 1961-1977,1978:pt.1-2,1978:pt.4-1979 |
- Years as volumes. Continuous whole issue numbering (e.g., does not start over with #1 with each new volume or year). Issued irregularly, with continuous issue numbering, volume numbers represented by years, and incomplete holdings.
Designation on issues |
1978 no. 137 |
1979 no. 141 |
1979 no. 142 |
1980 no. 153 |
If active, the 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 1961-1977,1978:135,1978:137-140,1979:141-146,1980:147- (1961- ) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1961-1977,1978:no.135,1978:no.137- |
If inactive:
Old practice
866 |
_ |
0 |
$8 0 $a 1961-1977,1978:135,1978:137-140,1979:141-146,1980:147-153 (1961-1980) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1961-1977,1978:no.135,1978:no.137-1980:no.153 |
- Years as volumes. Continuous whole issue numbering. Issued regularly (quarterly), with continuous issue numbering, volume number represented by year, and incomplete holdings.
Designation on issues |
1978 no. 138 |
1978 no. 139 (missing) |
1979 no. 140 |
1979 no. 141 |
1979 no. 142 |
1979 no. 143 |
If active, the 866 holdings statement should read:
Old practice
NOTE: missing issues no. 134, no. 136, and no. 139.
866 |
_ |
0 |
$8 0 $a 1961-1977,1978:135,1978:137-138,1979- (1961- ) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1961-1977,1978:no.135,1978:no.137-1978:no.138,1979- |
If inactive:
Old practice
866 |
_ |
0 |
$8 0 $a 1961-1977,1978:135,1978:137-138,1979-1980 (1961-1980) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1961-1977,1978:no.135,1978:no.137-1978:no.138,1979-1980 |
- Day and/or month designations. Day and/or month designations are recorded for volumes that don't begin with the first issue or for incomplete volumes.
Limited holdings for a serial that was issued monthly, with months appearing on the pieces. Although the serial was issued from June 1921 to December 1988, the Library only owns from December 1942 to December 1954.
The 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 23-28,42,44-45 (1942-DEC1954) |
NISO standard
NOTE: Month is not recorded for the last issue/volume because v.45 is complete.
866 |
4 |
1 |
$8 0 $a v.23(1942)-v.28(1947),v.42(1951),v.44(1953)-v.45(1954) |
If issued with month/day, and the last volume was not complete (lacking last issue) the 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 23-28,42,44,45:1-11 (1942-07NOV1954) |
NISO standard
NOTE: Day/month is recorded for the last issue because v.45 is incomplete
866 |
4 |
1 |
$8 0 $a v.23(1942)-v.28(1947),v.42(1951),v.44(1953)-v.45:no.11(1954:Nov.7) |
- Successive numbering systems (series numbering) (when serial numbering starts over again with 1). Issued irregularly in series, with volumes and issues, and holdings incomplete.
Designation on issues |
v. 1, no. 1 (1936) |
v. 4, no. 4 (1940) |
[begins again with v.1] v. 1, no. 1 (1941) |
v. 36, no. 6 (1988) |
If active, the 866 holdings statement should read:
Old practice
NOTE: Successive numbering systems were assigned “Series 1,” “Series 2,” “Series 3,” etc. regardless of how it appeared on the issues.
866 |
_ |
0 |
$8 0 $a Series 1=1,2:1-3,3-4 Series 2=1-14,15:1-3,16:2-4,17-31,33- (1936- ) |
NISO standard
NOTE: Use semi-colon to indicate non-gap break to indicate new numbering series that starts over with 1. If the new numbering series is unnamed, supply the text [new ser.]: to indicate the start of the new numbering system. This is important for labeling.
866 |
4 |
1 |
$8 0 $a v.1(1936),v.2:no.1(1937)-v.2:no.3(1937),v.3(1938)-v.4(1939);[new ser.]:v.1(1941)-[new ser.]:v.14(1950),[new ser.]:v.15:no.1(1950)-[new ser.]:v.15:no.3(1950),[new ser.]:v.16:no.2(1951)-[new ser.]:v.16:no.4(1951),[new ser.]:v.17(1952)-[new ser.]:v.31(1976),[new ser.]:v.33(1978)- |
If inactive:
Old practice
866 |
_ |
0 |
$8 0 $a Series 1=1,2:1-3,3-4 Series 2=1-14,15:1-3,16:2-4,17-31,33-36 (1936-1988) |
NISO standard
NOTE: Since this serial has an irregular publication pattern, it’s not clear whether Library owns complete volumes except where noted. Therefore, when in doubt, indicate gaps.
866 |
4 |
1 |
$8 0 $a v.1(1936),v.2:no.1(1937)-v.2:no.3(1937),v.3(1938)-v.4(1939);[new ser.]:v.1(1941)-[new ser.]:v.14(1950),[new ser.]:v.15:no.1(1950)-[new ser.]:v.15:no.3(1950),[new ser.]:v.16:no.2(1951)-[new ser.]:v.16:no.4(1951),[new ser.]:v.17(1952)-[new ser.]:v.31(1976),[new ser.]:v.33(1978)-[new ser.]:v.36(1988) |
8a. Named or numbered series. Issues designated "First series" and second series called "new series".
The 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a Series 1=1-4 Series 2=1-14,15:1-3 (1936-1988) |
NISO standard
NOTE: If new series is numbered, record as such (e.g., this example has named series, "First series" and "new series")
866 |
4 |
1 |
$8 0 $a ser.1:v.1(1936)-ser.1:v..4(1939);new ser.:v.1(1941)-new ser.:v.15:no.3(1988) |
First numbering series is unnamed and second series is called: “new series.” The 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a Series 1=1-4 Series 2=1-14,15:1-3 (1936-1988) |
NISO standard
NOTE:First series not named so record holdings as usual. The second series is called “new series” so record as such.
866 |
4 |
1 |
$8 0 $a v.1(1936)-v.4(1939);new ser.:v.1(1941)-new ser.:v.15:no.3(1988) |
First numbering series is called “First series” and second series is unnamed. The 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a Series 1=1-4 Series 2=1-14,15:1-3 (1936-1988) |
NISO standard
NOTE: If the first series is named but subsequent series are not, supply a series designation in brackets, based on the precedent of the first series.
866 |
4 |
1 |
$8 0 $a ser.1:v.1(1936)-ser.1:v.4(1939);[ser.2]:v.1(1941)-[ser.2]:v.15:no.3(1988) |
- Season designations. Issued regularly (quarterly) with continuous issue numbering and seasons of the year (i.e., winter, spring, summer, and fall). Holdings are complete.
Designation on issues |
no. 1 (winter, 2000) |
no. 2 (spring, 2000) |
no. 3 (summer, 2000) |
no. 4 (fall, 2000) |
no. 5 (winter, 2001) |
If active, the 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 1- (2000- ) |
NISO standard
866 |
4 |
1 |
$8 0 $a no.1(2000:winter)- |
If inactive:
Old practice
866 |
_ |
0 |
$8 0 $a 1-4 (2000-FAL2000) |
NISO standard
NOTE: Caption is not repeated after hyphen because holdings are complete.
866 |
4 |
1 |
$8 0 $a no.1(2000:winter)-4(2000:fall) |
9a. Season and year numbering. Issued regularly (quarterly) with seasons and year numbering (i.e., winter, spring, summer, and fall). Holdings complete. Always record the complete 4-digit year, even if it does not appear that way on the issue. Recommend adding a 931 note to indicate which season is considered the first issue in a year (volume), if this information is not clear in the bibliographic record.
Designation on issues |
Winter 92/93 |
Spring 93 |
Summer 93 |
Fall 93 |
Winter 93/94 |
Add 931 note: A complete year begins with the winter issue and ends with the fall issue.
If active, the 866 holdings statement should read:
Old practice
NOTE: Issue numbering was locally assigned to seasons and recorded in a 931 note.
866 |
_ |
0 |
$8 0 $a 1992/1993- (1992- ) |
NISO standard
NOTE: The winter issue is the first issue in a given year and ends with the fall issue.
866 |
4 |
1 |
$8 0 $a 1992/1993- |
If inactive:
Old practice
866 |
_ |
0 |
$8 0 $a 1992/1993-1993/1994:1 (1992-WIN1994) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1992/1993-1993/1994:winter |
If inactive, with gaps. Library has: winter 92/93, spring 93, (summer 93 missing), fall 93, winter 93/94
Old practice
866 |
_ |
0 |
$8 0 $a 1992/1993:1,1993:2,1993:4,1993/1994:1 (1992-WIN1994) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1992/1993:winter-1993:spring,1993:fall-1993/1994:winter |
- Fiscal years. Issued regularly (annually) with numbering represented by years. Coverage of a fiscal year, not calendar year. Holdings complete to date. Have holdings for fiscal year 1989-1990 only.
Designation on issues |
1989-1990 |
1990-1991 |
1991-1992 |
1992-1993 |
If active, the 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 1989/1990- (1989- ) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1989/1990- |
If inactive (one issue):
Old practice
866 |
_ |
0 |
$8 0 $a 1989/1990 (1989-1990) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1989/1990 |
If inactive (multiple issues):
Old practice
866 |
_ |
0 |
$8 0 $a 1989/1990-1992/1993 (1989-1993) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1989/1990-1992/1993 |
- Other non-calendar years. Issued regularly (annually) with numbering represented by years. Coverage of a period of years, not calendar year. Holdings complete to date.
Active, report for year ending June 30, 1999:
Old practice
866 |
_ |
0 |
$8 0 $a 1999- (1999- ) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1999:June 30- |
Active, report covering years 1980-1985:
Old practice
866 |
_ |
0 |
$8 0 $a 1980/1985- (1985- ) |
NISO standard
866 |
4 |
1 |
$8 0 $a 1980/1985 |
- Month and year numbering. Issued regularly (quarterly) with month and year numbering (e.g., January 1988, April 1988, July 1988, and November 1988). Holdings incomplete to date.
Designation on issues |
November 1986 |
January 1987 |
April 1987 |
July 1987 (missing) |
November 1987 |
January 1988 |
April 1988 |
July 1988 |
November 1988 |
If active, the 866 holdings statement should read:
Old practice
NOTE: Issue numbering was locally assigned to months and recorded in a 931 note. 1986 is a complete volume but commas indicate that Library has incomplete holdings for 1987.
866 |
_ |
0 |
$8 0 $a 1986,1987:1-2,1987:4,1988:1- (1986- ) |
NISO standard
NOTE: Holdings compressed and commas replaced by hyphens where there were no gaps.
866 |
4 |
1 |
$8 0 $a 1986-1987:Apr.,1987:Nov.- |
If inactive:
Old practice
NOTE: Issue numbering was locally assigned to months and recorded in a 931 note. 1986 is a complete volume but commas indicate that the Library has incomplete holdings for 1987 and 1988.
866 |
_ |
0 |
$8 0 $a 1986,1987:1-2,1987:4,1988:1-3 (1986-1988) |
NISO standard
NOTE: Holdings compressed and commas replaced by hyphens where there are no gaps.
866 |
4 |
1 |
$8 0 $a 1986-1987:Apr.,1987:Nov.-1988:July |
Designation on issues |
v. 1 1987 |
v. 2 1988 |
v. 3 1989 |
1990 |
Add 931 note if useful (optional, if already in bibliographic record): Vol. numbering dropped with 1989
The 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 1-3,1990 (1987-1990) |
NISO standard
NOTE: Use semi-colon to indicate a non-gap break for a change in numbering sequence.
866 |
4 |
1 |
$8 0 $a v.1(1987)-v.3(1989);1990 |
- Month, day, year designations on one issue received. Frequency unknown, inactive, complete in one issue.
Designation on issue |
Oct. 1-Oct. 7, 1916 |
The 866 holdings statement should read:
Old practice
NOTE: Enumeration was supplied in old practice.
866 |
_ |
0 |
$8 0 $a 1916:10 (01OCT1916-07OCT1916) |
NISO standard
NOTE: Use slashes instead of hyphens for combined numbering, chronology, or non-calendar year chronology. Hyphens are used for range of holdings or open holdings only.
866 |
4 |
1 |
$8 0 $a 1916:Oct.1/Oct.7 |
- Uncommon designations on issues (e.g., named issues). Frequency unknown, inactive. 1980 published in 2 named parts: Media services, and Product services.
Designation on issues |
1980 (Media services) |
1980 (Product services) |
1983 |
1984 |
Incomplete holdings. Library lacks 1980 [part 1] (Media services). The 866 holdings statement should read:
Old practice
NOTE: Part numbers were locally assigned and recorded in a 931 note.
866 |
_ |
0 |
$8 0 $a 1980:2,1983-1984 (1980-1984) |
NISO standard
NOTE: Record the name of the issue when there is no numbering.
866 |
4 |
1 |
$8 0 $a 1980:product services,1983-1984 |
Incomplete holdings. Library owns only 1980 [part 1] (Media services). The 866 holdings statement should read:
Old practice
NOTE: Part numbers were locally assigned and recorded in a 931 note.
866 |
_ |
0 |
$8 0 $a 1980:1 (1980-1980) |
NISO standard
NOTE: Record the name of the issue when there is no numbering.
866 |
4 |
1 |
$8 0 $a 1980:media services |
Designation on issues |
no. 281 Jan. 1990 |
no. 284 Jan. 1990 |
no. 285 Feb. 1990 |
no. 285 Mar. 1990 |
no. 286 Mar. 1990 |
Add 931 note (optional, if already in bibliographic record): Two reports with different titles are numbered 285.
The 866 holdings statement should read:
Old practice
866 |
_ |
0 |
$8 0 $a 281,284-286 (1990-1990) |
NISO standard
866 |
4 |
1 |
$8 0 $a no.281(1990:Jan.),no.284(1990:Jan.)-no.286(1990:Mar.) |
Incomplete holdings. Library lacks no. 285, Mar. 1990. The 866 holdings statement should read:
Old practice
NOTE: Two reports with different titles are numbered 285. Report for Feb. 1990 locally assigned as no. 285a.
866 |
_ |
0 |
$8 0 $a 281,284-285a,286 (1990-1990) |
NISO standard
866 |
4 |
1 |
$8 0 $a no.281(1990:Jan.),no.284(1990:Jan.)-no.285(1990:Feb.),no.286(1990:Mar.) |
Sometimes we receive/purchase reprint issues, different editions of issues (e.g., hardcover vs. softcover), or create in-house copies of issues (e.g., photocopies, microfilm, etc.) to replace and stand in for missing issues of a serial title. These are not cataloged separately and are treated as replacement issues for original issues. Record the holdings based on the enumeration and chronology of the original serial run and not the reprint volumes. Add a 866 $z note for the reprint issues if this information is readily available.
However, if the reprint volumes have been republished in such a way that the original enumeration and chronology cannot be determined or accurately represented, then record the holdings based on the reprint. In such cases, make sure the reprint is cataloged on a bib record that describes the reprint.
Old practice
866 |
_ |
0 |
$8 0 $a 1-20 (1914-1951) |
866 |
_ |
0 |
$8 0 $z Vols. for 3, 5, and 9 are reprints by Kraus |
NISO standard (Add $z reprint note after $a)
866 |
4 |
1 |
$8 0 $a v.1(1914)-20(1951) $z Vols. for 3, 5, and 9 are reprints by Kraus |
Another reprint note example
866 |
4 |
1 |
$8 0 $a v.1(1980)-10(1990) $z Some issues are also reprints by Swets & Zetlinger |
- Serial issued in parts and non-sequential numbering (parts cataloged separately, with dependent numbering)
For example, see OCLC# 768915044.
Made up example: A serial issued in 4 parts, each cataloged separately. The numbering scheme, however, embraces all sections of the journal. Therefore, each part does not have independent numbering and issue numbering within sections is not sequential. Articles, however, are numbered which helps with keeping track of issues within sections.
Record exact enumeration and chronology in holdings record. The 866 holdings statement should read:
Title, part A
ADD 931 note (optional, if already in bibliographic record): [Journal title] is published in specialized sections (section titles vary) according to a volume numbering scheme that emcompasses all sections of the journal. Therefore, issue numbering within sections may not be sequential (e.g., v. 1, no. 5 follows v. 1, no. 1).
Old practice
866 |
_ |
0 |
$8 0 $a 1:1,1:5,2:1,2:5 (2010-2010) |
NISO standard
NOTE: Use semi-colons to indicate a non-gap breaks such as non-sequential numbering.
866 |
4 |
1 |
$8 0 $a v.1:no.1(2010);v.1:no.5(2010);v.2:no.1(2010);v.2:no.5(2010) |
- Supplements should be recorded in a separate 867 field. The holdings of the main journal are recorded in the 866.
Example #1
Inactive, frequency unknown.
Designation on issues |
v.14 |
v.15 |
v.16 |
v. 17 |
v. 17 supplement |
v. 18 |
v. 18 supplement |
The 866 holdings statement should read:
Old practice
NOTE: Holdings for main journal and supplements were recorded in one 866 field.
866 |
_ |
0 |
$8 0 $a 14-17,17SUPPL,18,18SUPPL (1990-1994) |
NISO standard
NOTE: Record holdings for supplements in a 867 field.
866 |
4 |
1 |
$8 0 $a v.14(1990)-18(1994) |
867 |
4 |
1 |
$8 0 $a v.17:suppl.-18:suppl. |
Example #2
Frequency is irregular, and volumes are kept up-to-date by cumulative annual supplements. Publication ceased in 2006 but 3 cumulative supplements were subsequently published from 2007-2009.
Designation on issues |
v. 15 2006 |
Cumulative supplement for v. 15 2006, pub. in 2007 |
Cumulative supplement for v. 15 2006, pub. in 2008 |
Cumulative supplement for v. 15 2006, pub. in 2009 |
The 866 holdings statement should read:
Old practice
NOTE: Numbers were locally assigned to supplements.
866 |
_ |
0 |
$8 0 $a 15,15SUPPL:1-3 (2006-2009) |
NISO standard
866 |
4 |
1 |
$8 0 $a v.15(2006) |
867 |
4 |
1 |
$8 0 $a v.15:suppl.(2007)-15:suppl.(2009) |
20. Secondary materials. The journal was issued with an unnumbered appendix.
300 __ $a 26 no. in 4 volumes ; $c 25 cm. + $e appendix
Old practice: The appendix was checked in and designated as v. 5.
866 |
_ |
0 |
$8 0 $a 1-5 (1934-JUL1936) |
checknote |
|
Vol. 5 = appendix |
NISO standard
NOTE: Record the appendix after the main journal holdings using plus sign + and quotation marks in the 866.
866 |
4 |
1 |
$8 0 $a v.1(1934:May)-v.4(1936:July) + “Appendix” |
21. Issues with alphabetic prefixes (reports, gov docs, working papers, etc.).
362 0_ $a WR-84-01 (Jan. 6, 1984)-WR-86-23 (June 13, 1986)
Library owns: WR-86-01 (Jan. 3, 1986)-WR-86-23 (June 13, 1986)
Old practice
866 |
_ |
0 |
$8 0 $a 86:1-23 (1986-Jun1986) |
NISO standard
NOTE: Record the alphabetic prefix as it appears on the piece (it's part of the enumeration). Use a colon to separate the levels of enumeration.
866 |
4 |
1 |
$8 0 $a WR 86:01(1986:Jan.3)-WR 86:23(1986:June 13) |
22. Multiple copies of the same serial in the same location
Previously, the holdings for multiple copies of a serial in the same location were recorded on separate checkin records. When using NISO, consolidate the holdings on one record and record the most comprehensive holdings in 866 41 $a. Add a free text public note in 866 $z to record the second copies.
Example: Library owns 2 copies of: v.1:no.1(1891:Oct.)-v.1:no.3(1892:Feb.),v.1:no.5(1892:Apr.)-v.1:no.6(1892:May)
866 |
4 |
1 |
$8 0 $a v.1(1891)-5(1893/1894) $z Library has copy 2 of many issues |
or
866 |
4 |
1 |
$8 0 $a v.1(1891)-5(1893/1894) $z copy 1 |
866 | 4 | 1 |
$8 0 $a v.1:no.1(1891:Oct.)-v.1:no.3(1892:Feb.),v.1:no.5(1892:Apr.)-v.1:no.6(1892:May) $z copy 2 |
Approved by SCFG, July 22, 2011
Updated November 8, 2017
Revised August 26, 2021