UC San Diego Call Number Policy and Practices

Annex Media Collections

N/A

852 8_

Local accession number

Use the following prefix:

Audio: MUA

Moving Image: FVX

Still Image: NZA

Assign numbers sequentially.

These prefixes are used only for general collection media materials sent to the Annex, cataloged only as collections, originally part of the Media Vault Collection Transfer Project. The materials may or may not be cataloged individually in the future. Each collection as a whole receives the same, single umbrella accession number.

More details on LiSN (UCSD login required): Cataloging for the Media Vault Collection Transfer Project

Audiocassettes

See also Labelling and Barcoding Music and Moving Image Material

N/A

Ignore if present

Serials:

050 _4 (LC)

050 14 (LC, CONSER)

852 8_

Local accession number

Use the following prefix:

Geisel: MUC

SC&A: SPB-C (Blackburn), SPC (original), SPL (listening), SPM (master), SPR (Rothenberg)

Assign numbers sequentially

For Geisel titles, use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “C” to end of MU base to arrive at cassette prefix, i.e., “MUC”

For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID - 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy onf the shelves.

Bibliographies

050 _4

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 0_

Library of Congress (LC)

For specific subject focus, use LC
For bibliographies of non-literary authors, use biography LC number for the person (see Subject Classification Manual section F275)
For bibliographies of literary authors, class authors in the “General works” section within the “Biography and criticism” area of the Individual Author Tables (tables 31-40).

Class Z is used for the following subject areas:
Books (General). Writing. Paleography (Z4-1115.5)

Book industries and trade (Z116-659)

Libraries (Z662-1000.5)

General bibliography (without specific subject focus)(Z1001-1107)

National bibliographies (without specific subject focus )(Z1201-4980)

Not all bibliographies will have call numbers that follow these instructions because of PromptCat.  UC San Diego accepts the LC call numbers on PromptCat items which go directly to the shelf after receipt.

Biomedical monographs

The WongAvery Library houses materials for human medicine, health sciences, and pharmacology. The general collection uses NLM call numbers only, that is, call numbers in the QS-QZ and W-WZ classifications.

Materials for biology, botany, zoology, natural history, veterinary medicine, etc. should receive LC classification and be housed in the Geisel Library Building.

060 _4

852 2_

Example of NLM call number in holdings record:

$h QZ 200

$i A881 ser.5 fasc.16

National Library of Medicine (NLM)

Copy catalogers: Accept and use NLM call number in copy (in 060 field) only if it falls into the QS-QZ or W-WZ ranges. If not, bounce to original cataloger to find a number in those ranges. If no adequate number in those ranges can be found, then use an LC call number and catalog for Geisel.

Original catalogers:
Create an NLM call number in the QS-QZ or W-WZ ranges. If no adequate number in those ranges can be found, then give an LC call number and catalog for Geisel. See the NLM instructions on when to use LC call numbers for more information.

For shelflisting original, incomplete or problematic call numbers:
Use the Cutter-Sanborn Three-Figure Author Table for shelflisting NLM classified materials.  Do not use a decimal before the work cutter number.  Use work letters after the cutter if the item has an author in the 1XX field. See the NLM Shelflisting Procedures for more information.

Biomedical Reference Collection

The WongAvery Reference Collection is more general than the main collection and can contain materials with both NLM and LC call numbers.

050 _4
060 _4 (NLM)

Serials:
050 _4 (LC)
050 14 (LC, CONSER)
060 _4 (NLM)

852 0_ (LC)

852 2_ (NLM)

Example of NLM call number in holdings record:

$h QZ 200

$i A881 ser.5 fasc.16

Library of Congress
or
NLM

Biomedical serials

The WongAvery Library houses materials for human medicine, health sciences, and pharmacology. The general collection uses NLM call numbers only, that is, call numbers in the QS-QZ and W-WZ classifications.

Materials for biology, botany, zoology, natural history, veterinary medicine, etc. should receive LC classification and be housed in the Geisel Library Building.

050 _4 (LC)
or
050 14 (LC, CONSER)

060 _4 (NLM)

852 2_

National Library of Medicine (NLM) periodicals class number: W1

Start with W1, cutter the first 2 letters of the main entry (most often the serial title), then add 3 numbers.

Add work letters as needed for shelflisting and/or to help distinguish titles.  Work letters are useful in crowded areas, particularly “Journal of…”.  When a serial changes titles, the cutter changes to reflect the new title.

Non-journal serials for BLB (e.g. directories, mono series, etc.) are assigned specific NLM call numbers other than W1 and are shelved in the Books stacks.

Biomedical serials single issues (not analytics)

050 _4 (LC)
or
050 14 (LC, CONSER)

060 _4 (NLM)

852 2_

Local accession number

NLM

Blu-ray discs

See also Labelling and Barcoding Music and Moving Image Material

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 8_

Local accession number

FVLDV

Assign number sequentially; avoid call number ranges already assigned to pre-printed labels. List is available at: https://lisn.ucsd.edu/display/msdstaff/Reserved+Video+Call+Number+Ranges

For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves.

California government documents (print monographs and serials)

086 __ L960.T42 $2 cadocs (CSL)

099 __ L960.T42 (local)

Legacy call numbers: no period preceding cutter

L960 T42

852 8_ L960.T42

Legacy call numbers: no period preceding cutter

L960 T42

California State Library (CSL) system

Use CSL number as is from 086.

If a CSL call number is not found, catalogers may contact CSL for a call number assignment (086) or assign a local call number (099) following the CSL scheme and add a lower case “x” at the end to distinguish it.

Example: A1620.A855x

Be sure to shelflist, especially in crowded areas like the California Energy Commission.

California government documents (print monographs and serials)

CD-Audio

See also Labelling and Barcoding Music and Moving Image Material

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 8_

Local accession number

Use the following prefix:
MUD

Use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “D” to end of MU base to arrive at CD prefix, i.e., “MUD”

For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves.

CD/DVD-ROM (Music/Video)

See also Labelling and Barcoding Music and Moving Image Material

N/A

852 8_

MZ 12

Local accession number

Use the following prefix:
MZ

Assign numbers sequentially

For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves.

CD/DVD-ROM(Non-Music/Video)

(Direct access electronic resources)

See also The UCSD Libraries Training Supplement for Direct Access Electronic Resources

See also Direct Access Electronic Resources: Technical Processing Notes

050 _4 (LC)
099 __
YCD 251

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 8_

YCD 251

YBD 3

Local accession number

Use the following prefix:
Geisel: YCD

BLB:  YBD

Legitimate historical prefixes:

ARTS:  YAE

Assign numbers sequentially

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

Corporate annual reports

See also IR/PS Corporate Annual Reports

050 _4 (LC)
or
050 14 (LC, CONSER)

852 0_

Library of Congress

All corporate annual reports get classification HC11 plus two cutters.

First cutter is for the country, based on the Countries and Regions Table from the LC Shelflisting Manual.

Second cutter is for the main entry, using the standard LC Cutter Table.

Check that the number will put the company in correct alphabetical sequence with others from the country.  If it doesn’t fit, and most of the time it will not, adjust the cutter to make it fit alphabetically.

These are rare, as most are no longer active

Diskettes

See also The UCSD Libraries Training Supplement for Direct Access Electronic Resources

See also Direct Access Electronic Resources: Technical Processing Notes

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 8_

Local accession number

Use the following prefix:
YCK

Legitimate historical prefix:

IRPS:  YIK

Assign number sequentially

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

DVD (Music/Video)

See also Labelling and Barcoding Music and Moving Image Material

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 8_

Local accession number

FVLDV

Assign number sequentially; avoid call number ranges already assigned to pre-printed labels. List is available at: https://lisn.ucsd.edu/display/msdstaff/Reserved+Video+Call+Number+Ranges

For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves.

European Union Government documents (print monos and serials)

050 _4

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 0_

Library of Congress (LC)

Film

See also Labelling and Barcoding Music and Moving Image Material

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 8_

Local accession number

Geisel:

FVLP (16mm—petit reel, 5 min. or less)
FVLS (16mm—small reel, 10 min.)
FVLM (16mm—medium reel, 20 min.)
FVLL (16mm—large reel, 30-45 min.)
FVLXL (16mm—extra-large reel, 45-60 min.)

SC&A:

FS (for all 16mm films regardless of reel size)

Assign numbers sequentially

For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves.

Geisel Library print monographs and serials

050 _4 (LC)

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

Accept whatever is in bib record

852 0_

Library of Congress

Use for general collections;  specific collections within Geisel Library use other classification schemes

Within LC classification UC San Diego prefers:
Literature number (not PZ) for fiction. If you find a PZ call number, please reclass the item in the language of the literature instead.  This includes children's literature as well.  Catalogers may add the non-PZ call number to the OCLC master record.

For Canadian literature call numbers: PS8001-8599:UC San Diego does not use PS8001-8599

Instead classify books on Canadian literature in PR, PQ, or PM.  If the cataloging copy does not provide a PR, PQ, or PM call number, either assign a new call number in one of those areas or refer to an original cataloger for call number assignment.

From Classification Web: This span of alternative class numbers for Canadian literature was developed by Mr. T.R. McCloy under contract to the National Library of Canada. Its purpose is to provide a more specific treatment of the topic than that provided by the regular class numbers, PR9180-9199.4, PQ3900-3919.3, and PM30-2711, of the Library of Congress Classification System. In the Canadian context a comprehensive classification scheme for Canadian literature regardless of language is considered preferable to the LC System which separates Canadian literature by language. It is not possible for the Library of Congress to adopt these class numbers and incorporate them into its own system because they differ in principle from LC practice in their assembling of Canadian literature together regardless of language.

Graphics

N/A

SC&A: 050_4 (LC)

852 8_

YIG 11

SC&A: 852 0_

Local accession number

SC&A: Library of Congress

Legitimate historical prefix:

IRPS:  YIG

SC&A:

1.SC&A still shelf lists. Create cutter to fit the SC&A shelf list.

2.Include the date in all call numbers.

3.For Art Bins add suffix AB-1/A, etc.

Assign numbers sequentially

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

Manuscript & Archives Collections

099 __

852 8_

Local accession number

MSS (manuscripts)
RSS (archives)
SAC (SIO manuscripts)
SMC (SIO archives)

Microcard and Microopaque

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 8_

Local accession number

Use the following prefix:

Geisel:  XP (microopaque)

Geisel did use XC for microcard but all cards have been removed from the collection.

Legitimate historical prefix for microcards:

SIO:  XSC

Microcards are opaque cards, typically about 8 x 13 centimeters.

Microopaques (sometimes called microprint) are opaque sheets, typically about 15 x 23 centimeters.

Assign numbers sequentially

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

Microfiche

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 8_

852 3_ (SuDocs for US docs)

852 8_ (CSL for Cal Docs)

852 8_ (Local scheme for San Diego Docs)

Local accession numbers

EXCEPTIONS: US, CA, EU and SD docs

Use the following prefix:
Geisel:

XX (Regular)
XRX (Reference)

Use the following prefixes for government documents and other specialized collections of fiche:

X5000 (SRI microfiche)
X5001 (ASI microfiche)
X5002 (General US documents)*
X5003 (US serial set)
X5004 (California publications)
X5008 (EU publications)
X5009 (Map microfiche)**
X5010 (San Diego city publications)
X5011 (CIS microfiche)
X5014 (Treaties)
X5020 (San Diego County publications)

*These prefixes are used for housing micro in Geisel, however, they are not used in the Roger records;  the SuDocs numbers are used instead.

**This is a static, uncataloged collection

Legitimate historical prefixes:

IRPS:  XIX

S&E: XEX

SIO: XSX

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

Microfilm

N/A

099 _2 (SuDocs for US docs)

099 __ (CSL for Cal Docs)

099 __ (Local scheme for San Diego Docs)

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 8_

852 3_ (SuDocs for US docs)

852 8_ (CSL for Cal Docs)

852 8_ (Local scheme for San Diego Docs)

Local accession number

Use the following prefix:
Geisel:

XF (Regular)
XMM (Preservation Master)

Legitimate historical prefixes:

IRPS:  XIF

S&E: XEF

SIO: XSF

Assign numbers sequentially

F5002 (General US documents)*

*These prefixes are used for housing micro in Geisel, however, they are not used in Roger records; the SuDocs numbers are used instead

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

Newspapers (print)

050 _4 (LC)

050 14 (LC, CONSER)

852 8_

Use text "Shelved alphabetically by title"

 We don't usually assign call numbers for newspapers but we can't leave the call number blank, otherwise it will appear on future error reports for materials without call numbers.

PCM Tapes

See also Labelling and Barcoding Music and Moving Image Material

N/A

852 8_

Local accession number

Use the following prefix:
Geisel:  MUP

Assign numbers sequentially; use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “P” to end of MU base to arrive at PCM prefix, i.e., “MUP”

For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves.

Phonograph Records

See also Labelling and Barcoding Music and Moving Image Material

099 __

852 8_

Local accession number

Use the following prefix:
Geisel: MU

Assign numbers sequentially

For Geisel titles, use pre-printed MU labels available from Music & Media Cataloging

For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves.

Reel-to-Reel Tapes

See also Labelling and Barcoding Music and Moving Image Material

852 8_

MUR 10027

Local accession number

Use the following prefix:
Geisel: MUR

SC&A: SPB (Blackburn), SPT (originals)

Assign numbers sequentially

For Geisel titles, use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “R” to end of MU base to arrive at reel prefix, i.e., “MUR”

For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves.

San Diego Government Documents (print monographs and serials)

050 _4

Serials:
050 _4 (LC)
or
050 14 (LC CONSER)

852 8_

Local UC San Diego classification

The San Diego documents collection does not have official document numbers assigned by issuing agencies. An in-house classification scheme based on agency and keyword cutter numbers is used for this collection following a standard procedure.

1. San Diego call numbers must have an additional number which indicates the source of the document, i.e., C200 is assigned to all San Diego materials which are not issued by the City or County of San Diego; C400 is assigned to all City documents and C600 to all county documents. Assign the appropriate number as the first number in the San Diego call number.

2. Identify the issuing agency.

3. Search Millennium for the agency number. In a few cases a number will have to be established for a new agency. 

4. Cutter for the first keyword of the title or subject. Use a second cutter when necessary.

CALL NUMBER EXAMPLES

SD

C200
C39 (agency)
D69 (cutter)

SD county

C600 (county)
A91 (agency)
F491 (cutter)

SD city

C400 (City)
P71 (Agency)
M76 (Cutter)

Special Collections & Archives map case

050 _4 (LC)

852 0_ (LC classed)

852 8_ (unclassed; drawer number)

Prefer Library of Congress.

Select collections are unclassed and assigned a drawer number.

For unclassed items:

MC-#### item # (e.g., MC-015 item 23)

Special Collections & Archives print books and serials

050 _4 (LC)

Serials:

050 _4 (LC)

050 14 (LC, CONSER)

852 0_

Library of Congress

1.SC&A still shelf lists. Create cutter to fit the SC&A shelf list.

2.Include the date in all call numbers, except serials.

3.Use the following suffix (if applicable):

B/W: "Bound With" or "Housed With" items.

VLT: Items housed in the vault.

AB-1/A, etc: Art Bins.

Theses and Dissertations (Print)

N/A

852 0_

(call numbers not starting with W)

852 2_

(call numbers starting with W)

Local UC San Diego classification.

For classification numbers, see: Disciplines and Classification Numbers for UC San Diego Theses and Dissertations.

Construct call numbers how you would regular LC or NLM type call numbers, however, note that there is a difference with where the year is placed in the call number depending on discipline.

For Arts/Humanities/Social Sciences, put the year before the cutter, e.g.:
GN6.6 1999|b.S887

For Sciences, put the year at the end of the call number, e.g.:
QD3.6|b.B3741 2002
or
W 4 C153SD A31436r 1999

U.S. Government Documents (print monographs and serials)

050 _4 (LC)

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

086 0_ (SuDocs)

852 3_

Superintendent of Documents  (SuDocs)

Do not locally create SuDocs call numbers.

Gov docs should reflect the SuDocs call number assigned at time of receipt.  We should strive to be in sync with GPO.  Therefore, issues of a serial may not sit together on the shelves.

Videocassettes

See also Labelling and Barcoding Music and Moving Image Material

099 __

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

852 8_

Local accession numbers

FVLV (Videocassettes)
FVLB (Beta)
FVLT (3/4 in.)

Assign numbers sequentially

For added copies, assign a new local accession number at the end of the sequence. Create a separate holdings and item record using the different accession number. Do not code the copy number in the 852$t in the holdings record; use Copy ID = 1 in the item record. Note that we cannot give the same accession number to added copies because the new physical copy cannot be squeezed next to the existing copy on the shelves.