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UC San Diego Call Number Policy and Practices

Formats: Audiocassettes, BibliographiesBiomedical monographs, Biomedical Reference Collection, Biomedical serials, Biomedical serials single issues (not analytics), Blu-ray discs, California government documents (electronic), California government documents (print), CD-Audio, CD/DVD-ROM (Music/Video), CD/DVD-ROM (Non-Music/Video), Corporate annual reports, Diskettes, DVD (Music/Video), Electronic theses and dissertations (ETDs), European Government Documents (electronic)European Government Documents (print), Film, Geisel Library print monographs and serials, Graphics, Microcard/Microopaque, Microfiche, Microfilm, PCM tapes, Phonograph records, Reel-to-reel tapes, Remote access electronic monographs, Remote access electronic serials, San Diego Government Documents (electronic), San Diego Government Documents (print), Theses and dissertations (print), U.S. government documents (electronic), U.S. government documents (print), Videocassettes.

General rule:  Accept whatever call numbers are in the copy; if adding a call number, use this table as a guideline for what call numbers to assign.  Use the same MARC tags in the item and checkin records as appear in the bibliographic record.

Format

OCLC/Bib record (if adding a call number)

Item record MARC tag

Checkin record MARC tag

Classification preferred

Instructions for constructing call numbers

Notes

Audiocassettes

See also Labelling and Barcoding Music and Moving Image Material

N/A

Ignore if present

Serials:

050 _4 (LC)

050 14 (LC, CONSER)

099 __

099 __

Local accession number

Use the following prefix:

Geisel: MUC

SC&A: SPB, SPC, SPL, SPM

Assign numbers sequentially

For Geisel titles, use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “C” to end of MU base to arrive at cassette prefix, i.e., “MUC”

Bibliographies

050 _4

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

Same

Same

Library of Congress (LC)

For specific subject focus, use LC
For bibliographies of non-literary authors, use biography LC number for the person (see Subject Classification Manual section F275)
For bibliographies of literary authors, class authors in the “General works” section within the “Biography and criticism” area of the Individual Author Tables (tables 31-40).

Class Z is used for the following subject areas:
Books (General). Writing. Paleography (Z4-1115.5)

Book industries and trade (Z116-659)

Libraries (Z662-1000.5)

General bibliography (without specific subject focus)(Z1001-1107)

National bibliographies (without specific subject focus )(Z1201-4980)

Not all bibliographies will have call numbers that follow these instructions because of PromptCat.  UC San Diego accepts the LC call numbers on PromptCat items which go directly to the shelf after receipt.

Biomedical monographs

 

The BLB houses materials for human medicine, health sciences, and pharmacology. The general collection uses NLM call numbers only, that is, call numbers in the QS-QZ and W-WZ classifications.

Materials for biology, botany, zoology, natural history, veterinary medicine, etc. should receive LC classification and be housed in the Geisel Library Building.

060 _4

060 _4

N/A

National Library of Medicine (NLM)

Copy catalogers: Accept and use NLM call number in copy (in 060 field) only if it falls into the QS-QZ or W-WZ ranges. If not, bounce to original cataloger to find a number in those ranges. If no adequate number in those ranges can be found, then use an LC call number and catalog for Geisel.

Original catalogers:
Create an NLM call number in the QS-QZ or W-WZ ranges. If no adequate number in those ranges can be found, then give an LC call number and catalog for Geisel. See the NLM instructions on when to use LC call numbers for more information.

For shelflisting original, incomplete or problematic call numbers:
Use the Cutter-Sanborn Three-Figure Author Table for shelflisting NLM classified materials.  Do not use a decimal before the work cutter number.  Use work letters after the cutter if the item has an author in the 1XX field. See the NLM Shelflisting Procedures for more information.

Biomedical Reference Collection

The BLB Reference Collection is more general than the main collection and can contain materials with both NLM and LC call numbers.

 

050 _4
060 _4 (NLM)

Serials:
050 _4 (LC)
050 14 (LC, CONSER)
060 _4 (NLM)

Same

Same

Library of Congress
or
NLM

Biomedical serials

The BLB houses materials for human medicine, health sciences, and pharmacology. The general collection uses NLM call numbers only, that is, call numbers in the QS-QZ and W-WZ classifications.

Materials for biology, botany, zoology, natural history, veterinary medicine, etc. should receive LC classification and be housed in the Geisel Library Building.

050 _4 (LC)
or
050 14 (LC, CONSER)

060 _4 (NLM)

060 _4

060 _4

National Library of Medicine (NLM) periodicals class number: W1

Start with W1, cutter the first 2 letters of the main entry (most often the serial title), then add 3 numbers.

Add work letters as needed for shelflisting and/or to help distinguish titles.  Work letters are useful in crowded areas, particularly “Journal of…”.  When a serial changes titles, the cutter changes to reflect the new title.

Non-journal serials for BLB (e.g. directories, mono series, etc.) are assigned specific NLM call numbers other than W1 and are shelved in the Books stacks.

Biomedical serials single issues (not analytics)

 

050 _4 (LC)
or
050 14 (LC, CONSER)

060 _4 (NLM)

060 _4

060 _4

Local accession number

NLM

Blu-ray discs

 

See also Labelling and Barcoding Music and Moving Image Material

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

099 __

099 __

Local accession number

FVLDV

Assign number sequentially; avoid call number ranges already assigned to pre-printed labels. List is available at: https://lisn.ucsd.edu/display/msdstaff/Reserved+Video+Call+Number+Ranges

California government documents (electronic monographs and serials)

050 _4

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

086 __ L960.T42 $2 cadocs Online (CSL online)

099 __ L960.T42 Online (local online)

Do not add

Do not add

California State Library (CSL) system

For serials, only LC classification is required for the 050, no cutter.

California government documents (electronic monographs and serials)

 

California government documents (print monographs and serials)

086 __ L960.T42 $2 cadocs (CSL)

099 __ L960.T42 (local)

Legacy call numbers: no period preceding cutter

L960 T42

099 __ L960.T42

Legacy call numbers: no period preceding cutter

L960 T42

099 __ L960 .T42

Legacy call numbers: no period preceding cutter

L960 T42

California State Library (CSL) system

Use CSL number as is from 086.

If a CSL call number is not found, catalogers may contact CSL for a call number assignment (086) or assign a local call number (099) following the CSL scheme and add a lower case “x” at the end to distinguish it.

Example: A1620.A855x

Be sure to shelflist, especially in crowded areas like the California Energy Commission.

California government documents (print monographs and serials)

CD-Audio

See also Labelling and Barcoding Music and Moving Image Material

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

099 __

099 __

Local accession number

Use the following prefix:
MUD

Use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “D” to end of MU base to arrive at CD prefix, i.e., “MUD”

CD/DVD-ROM (Music/Video)

See also Labelling and Barcoding Music and Moving Image Material

N/A

099 __

MZ 12

Do not add. Local accession numbers may vary

Local accession number

Use the following prefix:
MZ

Assign numbers sequentially

CD/DVD-ROM(Non-Music/Video)

(Direct access electronic resources)

See also The UCSD Libraries Training Supplement for Direct Access Electronic Resources

See also Direct Access Electronic Resources: Technical Processing Notes

050 _4 (LC)
099 __
YCD 251

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

099 __

YCD 251

YBD 3

099 __

YCD 95

Local accession number

Use the following prefix:
Geisel: YCD

BLB:  YBD

Legitimate historical prefixes:

ARTS:  YAE

Assign numbers sequentially

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

Corporate annual reports

See also IR/PS Corporate Annual Reports

050 _4 (LC)
or
050 14 (LC, CONSER)

Same

Same

Library of Congress

All corporate annual reports get classification HC11 plus two cutters.

First cutter is for the country, based on the Countries and Regions Table from the LC Shelflisting Manual.

Second cutter is for the main entry, using the standard LC Cutter Table.

Check that the number will put the company in correct alphabetical sequence with others from the country.  If it doesn’t fit, and most of the time it will not, adjust the cutter to make it fit alphabetically.

These are rare, as most are no longer active

Diskettes

See also The UCSD Libraries Training Supplement for Direct Access Electronic Resources

See also Direct Access Electronic Resources: Technical Processing Notes

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

099 __

099 __

Local accession number

Use the following prefix:
YCK

Legitimate historical prefix:

IRPS:  YIK

Assign number sequentially

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

DVD (Music/Video)

See also Labelling and Barcoding Music and Moving Image Material

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

099 __

099 __

Local accession number

FVLDV

Assign number sequentially; avoid call number ranges already assigned to pre-printed labels. List is available at: https://lisn.ucsd.edu/display/msdstaff/Reserved+Video+Call+Number+Ranges

Electronic Theses and Dissertations (ETDs)

N/A

N/A

N/A

N/A

European Union Government documents (electronic monos and serials)

050 _4

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

Do not add

Do not add

Library of Congress (LC) classification number only

For serials, only LC classification is required for the 050, no cutter.

European Union Government documents (print monos and serials)

050 _4

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

Same

Same

Library of Congress (LC)

Film

See also Labelling and Barcoding Music and Moving Image Material

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

099 __

099 __ (or do not add if numbers vary)

Local accession number

Geisel:

FVLP (16mm—petit reel, 5 min. or less)
FVLS (16mm—small reel, 10 min.)
FVLM (16mm—medium reel, 20 min.)
FVLL (16mm—large reel, 30-45 min.)
FVLXL (16mm—extra-large reel, 45-60 min.)

SC&A:

FS (for all 16mm films regardless of reel size)

Assign numbers sequentially

Geisel Library print monographs and serials

050 _4 (LC)

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

Accept whatever is in bib record

Same

Library of Congress

Use for general collections;  specific collections within Geisel Library use other classification schemes

Within LC classification UC San Diego prefers:
Literature number (not PZ) for fiction.
PZ may be used for children’s literature

For Canadian literature call numbers: PS8001-8599:UC San Diego does not use PS8001-8599

Instead classify books on Canadian literature in PR, PQ, or PM.  If the cataloging copy does not provide a PR, PQ, or PM call number, either assign a new call number in one of those areas or refer to an original cataloger for call number assignment.

From Classification Web: This span of alternative class numbers for Canadian literature was developed by Mr. T.R. McCloy under contract to the National Library of Canada. Its purpose is to provide a more specific treatment of the topic than that provided by the regular class numbers, PR9180-9199.4, PQ3900-3919.3, and PM30-2711, of the Library of Congress Classification System. In the Canadian context a comprehensive classification scheme for Canadian literature regardless of language is considered preferable to the LC System which separates Canadian literature by language. It is not possible for the Library of Congress to adopt these class numbers and incorporate them into its own system because they differ in principle from LC practice in their assembling of Canadian literature together regardless of language.

Graphics

N/A

099 __

YIG 11

N/A

Local accession number

Legitimate historical prefix:

IRPS:  YIG

Assign numbers sequentially

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

Microcard and Microopaque

 

 

N/A

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

099 __

099 __

Local accession number

Use the following prefix:

Geisel:  XP (microopaque)

Geisel did use XC for microcard but all cards have been removed from the collection.

Legitimate historical prefix for microcards:

SIO:  XSC

Microcards are opaque cards, typically about 8 x 13 centimeters.

Microopaques (sometimes called microprint) are opaque sheets, typically about 15 x 23 centimeters.

Assign numbers sequentially

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

Microfiche

 

 

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

099 __

099 _2 (SuDocs for US docs)

099 __ (CSL for Cal Docs)

099 __ (Local scheme for San Diego Docs)

099 __

099 _2 (SuDocs for US docs)

099 __ (CSL for Cal Docs)

099 __ (Local scheme for San Diego Docs)

Local accession numbers

EXCEPTIONS: US, CA, EU and SD docs

Use the following prefix:
Geisel:

XX (Regular)
XRX (Reference)

Use the following prefixes for government documents and other specialized collections of fiche:

X5000 (SRI microfiche)
X5001 (ASI microfiche)
X5002 (General US documents)*
X5003 (US serial set)
X5004 (California publications)
X5008 (EU publications)
X5009 (Map microfiche)**
X5010 (San Diego city publications)
X5011 (CIS microfiche)
X5014 (Treaties)
X5020 (San Diego County publications)

*These prefixes are used for housing micro in Geisel, however, they are not used in the Roger records;  the SuDocs numbers are used instead.

**This is a static, uncataloged collection

Legitimate historical prefixes:

IRPS:  XIX

S&E: XEX

SIO: XSX

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

Microfilm

 

 

N/A

099 _2 (SuDocs for US docs)

099 __ (CSL for Cal Docs)

099 __ (Local scheme for San Diego Docs)

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

099 __

099 _2 (SuDocs for US docs)

099 __ (CSL for Cal Docs)

099 __ (Local scheme for San Diego Docs)

099 __

099 _2 (SuDocs for US docs)

099 __ (CSL for Cal Docs)

099 __ (Local scheme for San Diego Docs)

Local accession number

Use the following prefix:
Geisel:

XF (Regular)
XMM (Preservation Master)

Legitimate historical prefixes:

IRPS:  XIF

S&E: XEF

SIO: XSF

Assign numbers sequentially

F5002 (General US documents)*

*These prefixes are used for housing micro in Geisel, however, they are not used in Roger records; the SuDocs numbers are used instead

Legitimate historical prefixes are not used for current cataloging, but established numbers may be used for continuations of the same title.

PCM Tapes

See also Labelling and Barcoding Music and Moving Image Material

N/A

099 __

N/A

Local accession number

Use the following prefix:
Geisel:  MUP

Assign numbers sequentially; use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “P” to end of MU base to arrive at PCM prefix, i.e., “MUP”

Phonograph Records

See also Labelling and Barcoding Music and Moving Image Material

099 __

099 __

N/A

Local accession number

Use the following prefix:
Geisel: MU

SC&A: SPD

Assign numbers sequentially

For Geisel titles, use pre-printed MU labels available from Music & Media Cataloging

Reel-to-Reel Tapes

See also Labelling and Barcoding Music and Moving Image Material

099 __

MUR 10027

N/A

Local accession number

Use the following prefix:
Geisel: MUR

Assign numbers sequentially

For Geisel titles, use pre-printed MU labels available from Music & Media Cataloging; when entering item record call number, add “R” to end of MU base to arrive at reel prefix, i.e., “MUR”

Remote access electronic monographs

(also known as emonos or ebooks)

 

Accept what is in copy

050 _4

N/A

Library of Congress

Catalogers will use the first LC call number found in OCLC copy and insert it in the item record.
It should be a full call number, with Cutter and date.  If the LC call number in the bibliographic record does not have a Cutter and/or a date, the cataloger will add them.
Do not shelflist the call number.
At the end of the call number in the item record should be the word “Online” to distinguish it from print call numbers.

For analytics, use the first LC call number in the bibliographic record, even if it is not an analytic call number.
If the copy has no call number, create an analytic call number using the serial call number and add “Online” at the end.

If there is no class or call number in the bibliographic record, do not create call number to put in item record.

As of 2015, subject specialists requested LC call numbers in item records.  This means there are many records without call numbers in the item records.  No retroactive addition of call numbers in items records is planned for now.

Remote access electronic serials

050 _4 (LC)
or
050 14 (LC CONSER)

Do not add

Do not add

Library of Congress classification number only

Only LC classification is required for the 050, no cutter.

San Diego Government Documents (electronic monographs and serials)

050 _4

Serials:
050 _4 (LC)
or
050 14 (LC CONSER)

Do not add

Do not add

Library of Congress classification number only

For serials, only LC classification is required for the 050, no cutter.

San Diego Government Documents (print monographs and serials)

050 _4

Serials:
050 _4 (LC)
or
050 14 (LC CONSER)

099 __

099 __

Local UC San Diego classification

The San Diego documents collection does not have official document numbers assigned by issuing agencies. An in-house classification scheme based on agency and keyword cutter numbers is used for this collection following a standard procedure.

1. San Diego call numbers must have an additional number which indicates the source of the document, i.e., C200 is assigned to all San Diego materials which are not issued by the City or County of San Diego; C400 is assigned to all City documents and C600 to all county documents. Assign the appropriate number as the first number in the San Diego call number.

2. Identify the issuing agency.

3. Search Millennium for the agency number. In a few cases a number will have to be established for a new agency. 

4. Cutter for the first keyword of the title or subject. Use a second cutter when necessary.

CALL NUMBER EXAMPLES

SD

C200
C39 (agency)
D69 (cutter)

SD county

C600 (county)
A91 (agency)
F491 (cutter)

SD city

C400 (City)
P71 (Agency)
M76 (Cutter)

Theses and Dissertations (Print)

N/A

090 __ (call numbers not starting with W)

096 __ (call numbers starting with W)

N/A

Local UC San Diego classification.

For classification numbers, see: Disciplines and Classification Numbers for UC San Diego Theses and Dissertations.

Construct call numbers how you would regular LC or NLM type call numbers, however, note that there is a difference with where the year is placed in the call number depending on discipline.

For Arts/Humanities/Social Sciences, put the year before the cutter, e.g.:
GN6.6 1999|b.S887

For Sciences, put the year at the end of the call number, e.g.:
QD3.6|b.B3741 2002
or
W 4 C153SD A31436r 1999

U.S. Government Documents (electronic monographs and serials)

050 _4 (LC)
086 __ (SuDocs)

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

Do not add for serial

Do not add

Superintendent of Documents  (SuDocs)

For serials, only LC classification is required for the 050, no cutter.

Do not locally create SuDocs call numbers.

U.S. Government Documents (print monographs and serials)

050 _4 (LC)

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

086 0_ (SuDocs)

099 _2

099 _2

Superintendent of Documents  (SuDocs)

Legislative calendars have the local suffix "Cal" to keep them together in the stacks. (For example: Y 4.EN 2:15/Cal).  No longer received in print as of summer 2012.

Do not locally create SuDocs call numbers.

Gov docs should reflect the SuDocs call number assigned at time of receipt.  We should strive to be in sync with GPO.  Therefore, issues of a serial may not sit together on the shelves.

Videocassettes

See also Labelling and Barcoding Music and Moving Image Material

099 __

Serials:
050 _4 (LC)
050 14 (LC, CONSER)

099 __

099 __

Local accession numbers

FVLV (Videocassettes)
FVLB (Beta)
FVLT (3/4 in.)

Assign numbers sequentially

Prepared by Hanley Cocks, October 2015
Revised by Roger Metadata Policy Subgroup: October 27, 2015 and November 24, 2015
Approved by Roger Metadata Policy Subgroup: November 24, 2015
Last revised by Renee Chin, May 9, 2017